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Receptionist
Purpose
The Front Office Executive is responsible for managing the front desk and performing a variety of administrative and clerical tasks. This role serves as the first point of contact for clients, visitors, and staff, ensuring a positive and welcoming experience. The Front Office Executive will also handle incoming calls, coordinate appointments, and provide general office support.
Key Responsibilities
Reception Duties:
- Keep the frondesk tidy and presentable with necessary materials
- Greet and welcome visitors in a friendly and professional manner.
- Answer and forward external incoming phone calls.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain the reception area, ensuring it is tidy and presentable.
- Assist with scheduling and coordinating meetings and appointments.
- Prepare and distribute correspondence, memos, and any other official documents
- Check, sort and forward emails
Customer Service:
- Address inquiries from clients and visitors in a courteous and efficient manner.
- Provide accurate information and direct visitors to the appropriate person or department.
- Handle and resolve complaints and issues, escalating them to the appropriate person if necessary.
Office Coordination:
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order and manage office supplies and inventory.
- Assist in planning and organizing firm’s events and meetings.
Record Keeping:
- Maintain and update firm’s databases and records.
- Ensure proper documentation and filing of all important documents.
Other Duties:
- Perform other clerical receptionist duties such as filing, photocopying and transcribing.
- Assist with special projects and tasks as assigned by management.
Skill & Experience
- Experience: Proven work experience as a Receptionist, Secretary, or similar role for 1 year
- Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Senior Accountant
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Key Responsibilities
- Coordinating and monitoring annual budgets for management’s decision making and to ensure that revenue and expenditure is kept in line with the budget.
- Advising management on proper financial planning and control by preparing and producing monthly management accounting reports for decision making.
- Determine and implement cost accounting procedures and methods.
- Planning, studying and collecting data to determine costs of business activity such as inventory and labor.
- Responsible for the preparation and analysis of cost reports; providing management with reports specifying and comparing factors affecting prices and profitability of products.
- Ensuring minimal variance between actual and standard costs
- Advising on product profitability and pricing structures, evaluating sanctions and monitoring contract prices renewals
- Performs various cost analysis procedures and perform cost allocations for distribution and manufacturing
- Prepare, analyze and report weekly, monthly, quarterly and periodically gross margins by brand and by customer.
- Prepare detailed account analysis and reconcile sales, cost and inventory and liability accounts by customer channel and category.
- Assist is various projects aimed at identifying and realizing cost savings.
- Preparation of financial reports for decision making including the Monthly Budget Control
- Review standard and actual costs for variances and report variances to management for decision-making purposes.
- Accumulate and apply overhead costs as required by generally accepted accounting principles
- Ensure timely submission, accuracy and validity of inventory and gross margin schedules to management.
- Prepare collateral reporting.
- Support and assist internal department reporting requirements such as audit schedules, tax schedules and others.
- Maintain internal control documentation and test internal controls.
- Also helps in determining pricing of various product.
- Assist in establishing and reviewing performance standards and measures with a particular emphasis on areas with cost implications.
- Monitor on a continuing basis organization-wide KPIs to determine performance against targets on cost, productivity, efficiency, quality and timelines.
- Undertake special projects as and when required to do so by management.
Skill & Experience
- Bachelor’s degree in Accounting/ Business/ Finance or equivalent is mandatory
- Minimum 3 years of experience mostly handling General accounting
- Candidates must possess CIMA/ CPA(K)/ACCA qualification or equivalent
- High numeric abilities
- Advanced computer skills
- Other Desirable Attributes
- Prior Financial Accounting and/or internal control framework experience is a plus for proper understanding of accounts requirements.
Method of Application
Send your application to vacancies@jantakenya.com