UN Jobs, United Nations Jobs, UNON Jobs
- Job Opening ID: 242471
- Job Network : Management and Administration
- Job Family : Human Resources
- Category and Level : General Service and Related Categories, G-7
- Duty Station : NAIROBI
- Department/Office : United Nations Office at Nairobi
- Date Posted : Sep 23, 2024
- Deadline : Oct 22, 2024
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Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).
The advertised positions are located in the Human Resources Management Service (HRMS) within the Division of Administrative Services of the United Nations Office at Nairobi and report to the Human Resources Officer in the Staff Entitlements and Benefits Section.
The Senior Human Resources Assistants will be responsible for the following duties:
Responsibilities
Administration of Entitlements
- Administer benefits and entitlements of staff, including mobility and hardship allowances, medical and life insurance coverage, pension fund participation, dependency allowance, education grant, home leave, family visit, parental and other special leaves, rental subsidy, change of family/dependency status and related actions, travel and freight entitlements, compensation claims, promotion, special post allowance, and separation benefits.
- Review staff members’ eligibility for entitlements and benefits within the Staff Regulations and Staff Rules, determine entitlements, seek clarifications from staff members where necessary, review, analyze, and document cases requiring exceptional approval based on delegation of authority.
- Process and record staff entitlements in Umoja.
- Maintain effective and efficient communication with the Budget and Financial Management Service (BFMS) on staff salary, allowances and entitlement related issues.
Administration of Contract
- Administer and monitor contractual status of staff, including relevant actions regarding appointments, extensions, transfers, reassignments, loans or secondment of staff, determining status and entitlements and draft related correspondence and follow up with staff members and their office, as needed.
- Coordinate and monitor the onboarding of new staff members to ensure smooth and expeditious entry on duty and timely entry in the payroll.
Other related duties
- Support the HR Officer for respective teams with coordination of reports, statistical information and actions required in support of review exercises and cleanup activities required.
- Undertake relevant research, interpretation and analysis of rules and regulations and precedent setting policy rulings, for preparation of background information required for drafting cases for review and action and maintain status report with respect to such cases.
- Take the initiative to organize and lead brown bag sessions for staff members, focusing on important benefits and entitlements information.
- Other functions as required related to staff administration and as the senior team member in the respective team.
- Guide and mentor junior staff on entitlements and benefits processing in Umoja. Take the lead on knowledge sharing of updates, new policies and practices in the UN HR community.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as required.
Competencies
PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors’ commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
- Completion of high school diploma or equivalent is required. Bachelor’s degree in human resources, business administration and other related area is desirable.
Work Experience
- A minimum of ten (10) years of progressively responsible work experience in human resources management, personnel administrative services or related area is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level University degree.
- Experience in processing and troubleshooting personnel transactions in Enterprise Resource Planning System and or SAP (Systems Applications and Products) is required.
- Six (6) years work experience in handling complicated staff entitlement and benefits cases and application of human resources staff rules in an International Organization is desirable.
- Experience in supervising, leading or mentoring human resource assistants is desirable.
- Experience with Business Intelligence reporting is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
- NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of “confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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