Internships, Volunteering , Procurement, Store-keeping, Supply Chain,
Intern – Supply Chain
Key Responsibilities:
The intern will work closely with the staff in the department whole being exposed to the following areas to develop their skills: –
Planning
- Assist to review procurement plan and monitor execution.
- Assist in reviewing requests and seek approval of internal customers on modifications of original requests.
- Identify alternative supply sources for materials / services not under contract
- Ensure safe delivery and receipt of ordered materials.
Strategic Sourcing
- Assist with execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
- Assist in managing the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
Supplier contact relationship and management
- Assist in compiling accurately the master data management form (or contract/supplier register)
- Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
- Ensure that contractual conditions and performance indicators are understood by the suppliers.
- Assist in identify & resolve or escalate contract-related issues both internally and externally.
- Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
Procurement Execution
- Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
- Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
- Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
Data Management and analysis
- Assist to collect and analyze organization-wide data to support decision-making
- Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated.
- Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
- Assist to track and analyze procurement performance and savings against established target levels
Process, Procedure and Policy
- Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.
- Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,
Systems Development & Implementation
- Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor
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Control & Compliance
- Assist to conduct supplier pre-qualification for all new-suppliers and maintain records.
- Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services
- Maintain proper filing and record keeping as per the guidelines set by the management.
- Coordinate with Requesters to close out open POs in a timely manner.
- Perform any other duty as may be assigned by supervisor or designee from time to time
- Participate and contribute in committees and task forces as may be signed from time to time
ELIGIBILITY CRITERIA
Those eligible to apply for graduate internship programme shall be Kenyan citizens who meet the following criteria;
- Bachelor’s degree graduates who either are beneficiaries of child sponsorship, or have experienced the impact of WV’s community development in their homes will be given priority.
- Graduates who show genuine desire and ability to serve among the poor in rural and semi urban areas of Kenya.
- Graduates who are practicing Christians regardless of denomination, gender and ethnic background.
- Graduates with demonstrated good character, honesty, high competency and generally in good physical and emotional health.
- Graduates who are willing to commit their time on the project for the entire year.
- Graduates who have completed studies in bachelor’s degree in either Commerce (Procurement) or Procurement or Supply Chain Management or relevant field of study within the last 1 (one) year.
Administrator, Global Communications & Public Engagement
PURPOSE OF POSITION:
The Administrator will provide quality and timely day-to-day administrative support to ensure smooth team operations and to enable the Senior Directors Communications and Public Engagement (CPE) and leadership team to thrive in their roles. The candidate will bring a strong understanding of processes and systems and desire to increase efficiency and impact. Coordinating team meetings, facilitating travel and events, overseeing knowledge management and providing clear and compelling communications will help create a well-connected and vibrant CPE team.
KEY RESPONSIBILITIES:
Day-to-day administration
- Proactive support of essential admin duties
- Diary management of busy team in complex global environment
- Expense reconciliation
- Budget coordination
- Supporting wider Global Marketing and Communications activities
- Support recruiting and onboarding new starters
Managing international travel and events
- Supporting leaders with travel booking and arrangements
- Organising and logistics for national and international meetings and events
Meeting management
- Scheduling of regular and ad-hoc team and external meetings
- Arranging agendas, pre-reads and presentations
- Notes and actions taken and effectively communicated
Culture Building
- Providing warm and respectful communications to diverse stakeholders
- Enabling a team learning culture by efficient knowledge management
- Informing staff through helpful, relevant and interesting communications
- Connecting individual staff members in multiple countries with fun team updates and celebrations
KNOWLEDGE, SKILLS & ABILITIES:
- At least 3 years of experience as a team administrator
- Highly responsive, accurate and diligent in responding to requests and regular tasks
- Proactive and motivated to serve with a strong sense of customer service
- Comfortable managing complex schedules and competing priorities within a dynamic environment
- Communicates in a concise way while providing enough information to facilitate decision making
- Thrives in a virtual working environment, and flexibility to work outside of core hours when needed
- Builds strong relationships with relevant counterparts across the WV Partnership
Preferred Knowledge and Qualifications
- Computer literacy with intermediate PC and administration skills
- Excellent working knowledge of expense management systems, travel booking platforms, Microsoft Word, Excel, Powerpoint