Finance and Budget Assistant Job at UNON – UN Jobs

• Job Opening ID: 221008
• Job Network : Management and Administration
• Job Family : Finance
• Category and Level : General Service and Related Categories, G-4
• Duty Station : NAIROBI
• Department/Office : United Nations Office at Nairobi
• Date Posted : Nov 13, 2023
• Deadline : Nov 19, 2023

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Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).

These positions are located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Section or Unit Chief, the incumbents will perform the following duties:

Responsibilities

BUDGETING:

• 1. Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
• 2. Assist with the data extract for and preparation of various reports to management;
• 3. Assist in monitoring budget implementation and performance;
• 4. Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.

ACCOUNTING:

• 1. Process of financial documents in line with the financial rules and regulations;
• 2. Assist in the review and analysis of various accounting data;
• 3. Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations;
• 4. Assist in the analysis of open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action.

GENERAL:

• 1. Receive and distribute various documents received in the unit/section;
• 2. Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner;
• 3. Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained;
• 4. Assist with data extraction for preparation of regular and ad hoc reports;
• 5. Perform duties as backup for other team members when required;
• 6. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making;
• 7. Assists with visualizations and updating information material such as web pages or brochures;
• 8. Performs other related duties as required by Section, Unit Chief or team supervisors.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

• Completion of High school diploma or equivalent is required. Additional qualifications in finance, administration or project management is desirable.

Work Experience

• A minimum of three (3) years of progressively responsible work experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
• Experience of Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
• Experience with International Public Sector Accounting Standards (IPSAS) is desirable. Experience in handling budgetary, accounting and treasury related work such as bank reconciliation, accounts payables or accounts receivables, including IOV (Inter Office Voucher) processing is desirable.
• Experience in preparing reports for clients is desirable. Experience in reconciling financial data from two or more sources is desirable.
• One year of experience of assisting in the review and accounts analysis, monitoring financial transactions, identifying, and analyzing trends is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
• NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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