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Monitoring and Evaluation Intern
JOB PURPOSE
To influence quality and fidelity of programming by building the capacity of young professionals following on intentional capacity building and coaching sessions, integrated with their journey in Christianity. More so, the role will provide support to Monitoring and Evaluation unit to coordinate Planning, Monitoring, and Evaluations processes for evidence-based programming, accountability and learning while maintaining comprehensive M&E systems for the East Africa region.
The role shall be integral in ensuring collation of quality impact data, visualization and sharing on the regional impact platforms including WV central, and supporting the Field Offices towards quality and agile needs-based programming, in reference to well documented and intelligent information from across the region. This role shall enhance innovation managing online data collection and management tools including Kobo Collect, ODK, etc. targeted to influence quality and timely impact data.
MAJOR RESPONSIBILITIES
Provide technical support in planning, monitoring and database management
- Support review of sampled standardized monitoring forms from National offices
- Support in the creation and collation of appropriate Annual outcome and reach data from Field Offices
- Support analysis, aggregation and synthesis of impact, monitoring and evaluation data across the Field Offices and reporting
- Support in the review of sustainability and Transition plans where appropriate
- Support in the review of assessment, baseline and evaluation design documents and related reports
- Support FOs in collaboration with IT on the utilization of online data collection and management tools including Kobo Collect, ODK etc.
- Support indicator reviews and scale up for Our Impact Our Story impact reporting
- Contributing to brainstorming sessions, proposing ideas, and participating in discussions aimed at innovation or improvement within the region.
- Support the establishment of regional office data management system and dashboard for reach and impact data
Support quality assurance in programmes and projects
- Support in the management of monitoring and evaluation systems (Horizon, new Amp Impact, and other online systems that will generate timely information and feedback to all stakeholders).
- Support the review of sampled programme impact reports across the Field Offices
- Support the Field Offices in conducting Data Quality Assessment
- Support programme level monitoring, support visits and data verification
- Support FOs towards timely and submission of annual programme plans and budgets, DIPs, ITTs and Area Programme Narrative
Support the review of programme design and transition documents
Support Capacity Building
- Support Monitoring and Evaluation in capacity building initiatives for compliance and alignment to LEAP framework guidelines, principles and standards for regional programmes and projects
- Coordinate and support training of the new OIOS monitoring system to the Field Offices
Other
- Perform any other duty as may be assigned by supervisor or designee from time to time
- Participate and contribute in committees and task forces as may be signed from time to time
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Bachelor’s Degree in Statistics, Economics, Data Science, Project Management or in any related field of study.
- Demonstrate ability to integrating faith and development in programming.
- Should demonstrate ability to work in community contexts and some of which can be multicultural, multidenominational, multi-faith, Interfaith and or fragile environments
Required Education, training, license, registration, and certification
- Must have good interpersonal and communication skills.
- Must be well respected in society for Christian values and professionalism.
- Good knowledge and commitment to WV’s ethos, philosophy of work and CORE documents.
- Demonstrated Leadership skills evidenced by previous leadership roles in a church, Christian Union and/or para church organization.
- Must possess sound biblical beliefs.
Preferred Knowledge and Qualifications
- Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
- Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
- Strong interpersonal skills, as well as written and verbal communication skills.
- Graduates who are practicing Christians from bible believing and recognized church or fellowship.
- Graduates who are willing to commit their time on the program for the entire year.
- Graduates with demonstrated good character, honesty, high competency and generally in good physical and emotional health.
Research, Development and Learning Intern
JOB PURPOSE
The role, located in the East Africa regional office, intends to influence development and use of needs-based research and information for knowledge building, generation and sharing by building the capacity of young professionals following on intentional capacity building and coaching sessions, integrated with their journey in Christianity. More so, the role shall work closely with the Strategy and Programme Quality department, with the support and coaching of the Monitoring and Evaluation Advisor, and in collaboration with other unit teams and leaders to support in the implementation and tracking of the partnership/regional office learning agenda. The role shall support, in collaboration with other units, in re-designing and updating the World Vision International intranet (wvcentral) with up-to-date communications, impact and strategic information; tracking the implementation of Box project for timely document updates that would ensure ease of access and collaboration within (and across) teams.
The role will work closely with the regional M&E Advisor in ensuring implementation of quality research and generation of timely analysis on context (desired topics) enabling learning and agility in programming. Such information will be used in the development of proposals and for pitching by the Regional Leader and the Senior Leadership Team.
MAJOR RESPONSIBILITIES
Support documentation and learning
- Supporting mapping of NO and regional researches in line with Research Agenda and Plans
- Supporting the development of summary research findings with the related offices and/or units
- Reviewing research and learning reports for quality and compliance to set standards
- Conducting research on various topics and subjects as assigned including in providing data on indicators of interest
- Documenting research recommendations and track their implementation enabling agility in programming
- Providing technical support for quality research where appropriate
- Supporting in packaging learning information and publications
- Supporting quality documentation of regional learning forums
Support review, updating and tracking Knowledge Management platforms
- Providing technical support in content development in the Strategy and Programme Quality and other departments
- Supporting in the review of files and resources updated in Knowledge Management platforms, ensuring their quality and usability.
- Collaborating with Knowledge Management Champions in updating resources on related KM platforms
- Supporting the design and review of the Knowledge Management site (i.e., in wvcentral)
- Tracking the implementation of Knowledge Management in line with the Critical to Quality framework
- Supporting in setting up and managing Box folder structures and naming in compliance to the WVI EARO Knowledge Management Protocol
Support capacity building
- Providing technical support in the use of Box and other Knowledge Management platforms including wvcentral, MS Teams, and Onedrive amongst others
- Supporting staff orientation on the use of KM platforms
Others (5%)
- Adherence to Ethical and Regulatory Standards: Following ethical guidelines, ensuring research practices align with established standards and regulations.
- Perform any other duty as may be assigned by supervisor or designee from time to time
- Participate and contribute in committees and task forces as may be signed from time to time
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Bachelor’s Degree in research related courses including but not limited to: Statistics, Economics, Data Science, Project Management or in any related field of study.
- Demonstrate ability to integrating Faith and development in work and life
Required Education, training, license, registration, and certification
- Must have good interpersonal and communication skills.
- Must be well respected in society for Christian values and professionalism.
- Good knowledge and commitment to WV’s ethos, philosophy of work and CORE documents.
- Demonstrated Leadership skills evidenced by previous leadership roles in a church, Christian Union and/or para church organization.
- Must possess sound biblical beliefs.
Preferred Knowledge and Qualifications
- Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
- Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
- Strong interpersonal skills, as well as written and verbal communication skills.
- Graduates who are practicing Christians from bible believing and recognized church or fellowship.
- Graduates who are willing to commit their time on the program for the entire year.
- Graduates with demonstrated good character, honesty, high competency and generally in good physical and emotional health.
Grants Program Support Intern
JOB PURPOSE
The Regional Resource Development Graduate Intern will provide administrative, Grant Acquisition Analysis and documentation. The role is aligned with the East Africa Region and Partnership Strategy, Our Promise 2030, Going Further Than We Imagined. The role will support the achievement of Grant Acquisition strategy 2025.
In this role, the intern will gain valuable hands-on experience in administrative tasks, grant acquisition analysis, and documentation. This practical experience will not only enhance his/her skills but also provide a deep understanding of the processes and intricacies involved in resource development within the East Africa Region. By actively participating in these tasks, the intern will contribute to personal growth and professional development, allowing them to build a strong foundation for a career in resource development or a related field.
MAJOR RESPONSIBILITIES
Monitor and Report Field Office Progress
- Schedule, send the agenda and take meeting notes for dissemination and filing in Box for Grant acquisition an ad Management GAMHUB quarterly calls, one- on-one FO meeting with RRDD and the RDU bi-weekly catch-up calls
- Update the EAR, FO and external partners contact list
- File and organize the EAR GAM documents in Box
Research and Analysis (Influence)
- Coordinate information collection for capacity statement development
- Update the Grant Opportunity Acquisition Tracking (GOAT) report for further review with the RRDD
Administrative Support, Planning and Reporting
- Prepare the draft budget, agenda and logistics (flights, accommodation, meals, ground transport, RDU material, passports and visas) for WV EAR RDU internal and external meetings, workshops, launches, conferences or forums
- Support knowledge EAR GAM knowledge management site and the teams channels documents.
EAR GAMHUB correspondent
- Survey NOs, RO, and SOs to attain their priorities, assess the results, identify key experts throughout the partnership to address their concerns, and coordinate development of the agenda
- Coordinate logistics and accommodation of local and international attendees the Come up with the Agenda for the meeting in collaboration with the RDU Team
- Develop a GAM HUB Report and Action Plan to disseminate to all stakeholders
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Knowledge on emerging global trends, resource mobilization, community development and fragile contexts.
- Experience planning and organizing workshops or forums for participants in multiple countries.
- Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment
- Planning and organizational skills and ability to prioritize multiple activities
- Experience in data analysis
Required Education, training, license, Registration, and certification
- Bachelor’s or master’s degree in social sciences, economics or any other related fields
Preferred Knowledge and Qualifications
- Capabilities – achieving, thinking, self-managing, relational, networking and collaboration and humanitarian diplomacy.
Supply Chain Intern
Job Description:
Under the direct supervision of the Regional Supply Chain Specialist, the Supply Chain Intern is responsible for supporting the Regional Supply Chain Specialist in the delivery of critical supply chain functions within the EARO (East Africa Regional Office).
This position plays a pivotal role in contributing to the smooth and efficient operation of the supply chain, ensuring the successful execution of various functions and tasks under the guidance of the Regional Supply Chain Specialist. The Supply Chain Intern is integral to our commitment to providing effective and streamlined supply chain management within our organization.
MAJOR RESPONSIBILITIES
- Adherence to Procurement Policies: Understanding, implementing, and maintaining World Vision’s procurement policies and procedures to ensure all activities are carried out in accordance with established guidelines.
- Utilization of Provision System: Proficiently navigate and utilize the Provision online procurement system for various procurement activities, including requisition processing and tracking
- Buyer Actions: Undertake buyer actions by obtaining quotations from suppliers in response to purchase requisitions generated through the Provision system.
- Purchase Order Management: Share purchase orders with suppliers and diligently following up to ensure timely delivery of goods and services.
- Stakeholder Communication: Proactively providing feedback and updates to requesters on the status of their procurement requests, maintaining transparent and effective communication throughout the process.
- Item Catalogue Management: Reviewing and updating the Item Catalogue within the ProVision system to ensure accurate and up-to-date information.
- Document Management: Maintaining all supporting documents related to sourcing events, ensuring proper documentation and records are stored in the system.
- Master Data Management: Accurately completing master data management forms, including supplier creation, item registration (catalogue), and user provision access as required.
- Supplier Performance Monitoring: Collect feedback from internal stakeholders and user functions on supplier performance, following established Supplier Performance Management (SPM) guidelines
- Timely Responses: Proactively provide feedback and updates to requesters on their procurement requests within a maximum timeframe of 48 hours
- Any other duties as assigned
KNOWLEDGE/QUALIFICATIOND FOR THE ROLE
Required Professional training, license, registration, and certification
- Bachelor’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS).
- Supply Chain Management Certificates and Membership To Appropriate Supply Chain Institutes I.e. Membership in the Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supplies (CIPS) in good standing.
Preferred Knowledge and Qualifications
- Detail-Oriented: Demonstrate a strong commitment to precision and accuracy, ensuring meticulous attention to detail in all supply chain activities.
- Interpersonal and Communication Skills: Exhibit excellent interpersonal and communication skills, fostering effective collaboration and understanding among team members and external stakeholders.
- Team Player: Actively contribute to a collaborative team environment, supporting colleagues to achieve shared goals and success. Build relationships both internally and externally to drive organizational results while respecting and leveraging differences.
- Cultural Sensitivity: Work effectively with individuals from diverse cultural, gender, and background backgrounds, promoting an inclusive and respectful work environment.
- Coordination: Demonstrate the ability to coordinate tasks and activities efficiently to ensure seamless supply chain processes.
- Fast Learner: Display a proactive approach to learning and adapting to new processes and technologies, swiftly acquiring the necessary knowledge and skills.
- A recent Graduate having graduated no earlier than 2022 from a recognized University
Humanitarian Emergency Affairs Intern
JOB PURPOSE
The purpose of this role is to provide an opportunity to a young graduate to gain hands-on work experience with the Regional Humanitarian Emergency Affairs (HEA) team. The young graduate will work with the HEA Staff keeping tabs of critical support requirements in emergency preparedness planning, response management, and knowledge management.
MAJOR RESPONSIBILITIES
Information Management and Data Administration
- Contribute to the definition of information requirements and the development of data flows, data quality assurance & quality control, and information management standard operating procedures and guidelines
- Support with the design, development and testing of data collection forms using Esri’s ArcGIS technology (i.e. Surveys) or other platforms (i.e. ODK, Kobo etc).
- Consolidate humanitarian response data from 9 field offices, and coordinate the development of information products such as situation reports, maps, funding appeals, sector infographics, GIS, data visualisation, maps, official statistics and other data and information management activities.
- Support the documentation of all HEA products including best practices, approaches, Real Time Learning etc
- Manage HEA Box and TEAMs platforms to ensure ease of access of documents.
- Maintain an updated humanitarian response register and action points running sheet. Improve data quality in the region/countries through field support, monitoring and feedback.
- Work closely with humanitarian advisors and Anticipatory Action Coordinator to ensure the data is fit for the purpose.
- Develop information management products such as web/desktop maps, dashboards templates, and dashboards using tools such as Power BI, Esri’s ArcGIS technology and Tableau.
- Support the gathering and analysis of primary and secondary data for interpretation and evidence-informed decision making and package these for use
Administrative Support
- Support in preparation of key events organized by HEA e.g trainings etc
- Support in capturing notes and minutes for meetings and any other as assigned.
Interdepartmental Support
- Actively participate and support resource mobilisation efforts for humanitarian and disaster risk reduction interventions.
- Working with HEA, Advocacy and Communications department in amplifying the voices of children and evidence-based impact through identifying potential stories and content that can be multi-purposed.
- Support and coordinate with the Regional Office and FOs in development of regional blogs and opinion pieces that can be published externally (View, wvi.org) internally (Ignite).
- Work closely with RAM as per request to provide any necessary support
External Engagements:
- Participate in critical meetings with key stakeholders when delegated to ensure WV is well represented
- Consolidate write-ups of external meetings for internal sharing
Other Duties
- Perform any other related duties as required.
- Attend and participate in devotional meetings.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
- Graduate with an interest in Disaster Management and passionate about data analytics, having graduated within two years of application.
- Degree in any of the following: Data Analytics/Data Science/ Statistics/ Information Management/ Statistics or a related field.
- High interest and good understanding of humanitarian industry; Sphere Standards; Core Humanitarian Standards.
- Work Environment: Office based with Limited travel
People & Culture Intern
Job Description:
The People & Culture Internship program offers you a comprehensive learning experience within the P&C department. It encompasses various HR functions not limited to talent acquisition, employee development, benefits Management, records management among others. Active involvement in P&C initiatives allows you to contribute fresh perspectives and make a tangible impact on the organization’s People & Culture goals. This internship also includes mentorship from seasoned other P&C team members, exposure to HR technology, and participation in projects, fostering professional growth and confidence.
Furthermore, the internship will facilitate valuable networking opportunities, connecting you with HR experts, peers, and potentially senior leaders. Beyond enhancing resumes, participants acquire essential soft skills through workshops and training sessions. As a result, the internship not only prepares the selected intern for HR careers but also provides a deep understanding of the organization’s People & Culture, making it a pivotal milestone in the intern’s career.
MAJOR RESPONSIBILITIES
Statutory Management support
- Ensure the remittance of NHIF; NSSF, NITA and HELB and other staff contributions are made to the relevant authorities by 9th of every month
- Ensure statutory files are also updated with remittance advices or any other proof of remittance
- Mandatory staff deductions are remitted to the relevant bodies by 9th of every month and their records are upto date with the payments
On boarding and staff exits Management
- Collaborate with HR and department heads to prepare orientation schedules for new staff members.
- Track the onboarding process to ensure it is done to completion
- Staff receive complete orientation pack on arrival
- New staff are fully oriented within one month of reporting.
Administer and support in the management of National Staff benefits scheme
- Assist with timely member enrolment and deletion processes.
- Provide support in liaising with the underwriter/broker for staff reimbursements.
- Support in member education sessions
- Support in the filing and updating staff records with scheme membership documents
- All staff are onboarded on the medical cover
- All staff are well conversant with their medical benefit
- Reimbursement are paid to staff within 14 days
International Assignee’s- Resident Documentation process
- Facilitate Work permit renewal applications for international staff and their dependents on EFNS
- Update the resident permit database
- that all international staff and dependents have valid documentations on a timely basis.
Record Keeping
- Help maintain staff records in both physical and digital formats
- Ensure staff files are organized and complete in accordance with audit requirements.
- Ensure all statutory documents/policies are signed and in staff files
- Assist with drafting visa letters, bank letters, and processing travel insurance documents.
- Update staff lists on a regular basis.
- Updated employees file with all relevant documents in place
- Easy retrieval of information
- Maintain a track sheet of employee information that needs to be updated on an annual basis
Any other assigned roles
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Holds a Bachelors (e.g., Human Resources, Business Administration) degree obtained within a year of the internship program and other relevant qualification from a recognized and accredited university.
Required Education, training, license, registration, and certification
- Registered with IHRM
Preferred Knowledge and Qualifications
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office applications.
- A recent Graduate having graduated no earlier than 2022 from a recognized University.
- Bachelor’s Degree in Human Resources Management
- Proficient in computer skills
- Eagerness to learn and contribute to HR functions.
- Strong Christian values
- Are nationals from Kenya
- Confident, articulate, detail-oriented and organized
- Enthusiastic and ready to learn
- Passionate about serving vulnerable people, especially children
- Adaptable and sensitive to the different contexts in which WV EAR works
- Able to work within a multi-cultural environment
- Willingness to be champions of safeguarding and protecting people and children we work with
Gender & Social Inlcusion Advisor
Key Responsibilities:
Gender, Equality Disability and Social Inclusion Technical Expertise
- Develop and review WVK gender, Equality, Disability and Social Inclusion national approaches/plans regularly to ensure compliance with the World Vision Partnership, donor, national and international standards.
- Develop and review assessment tools in line with World Vision Partnership, donor, national and international standards
- Ensure assessment in gender and disability adequately done for all projects and grants as per partnership, donor, national and international standards.
- Ensure well planned strategic interventions to address disability and gender issues in all programs and projects
- Ensure Gender, Equality, disability and Social inclusion issues well mainstreamed in all technical programmes with clear indicators
- Coordinate the planning and designing of programs and projects.
- Support effective mainstreaming of gender Equality, disability and social Inclusion in all technical programs and grants.
- Ensure skills and capacity development for staff and partners in, Gender, Equality, Disability and Social Inclusion approaches.
- Provide timely technical programming support to project staff at the national and field level
- Lead and guide innovations to ensure effective mainstreaming
- Ensure Gender, Equality, Disability and social inclusion integration in organizational processes, structures and systems
- Ensure staff and community partners are aware of expectations and standards regarding gender sensitive behavior, recognizing or reporting gender discrimination to appropriate channels.
- Work with Senior Leadership Team to ensure the organizations, systems, structures, processes are gender, equality disability and social inclusion friendly.
- Continuously identify Gender and disability programming gaps from ongoing projects and programs.
Fund raising and increased resource acquisition for Gender Equality, Disability and projects
- Actively participate in Program Development and Grants Acquisition
- Ensure well mainstreamed gender and disability issues in all proposals as per donor requirement.
- Ensure that Gender and Disability proposals/concepts prepositioned, developed and marketed
- Support Resource Acquisition & Management in start-up and handing-over processes of relevant projects.
Quality assurance of gender and disability across all sectors in projects implementation
- Ensure accountability, learning and innovation in gender and disability programming
- Ensure that Gender and Disability issues captured in baselines and evaluations of Programs and grant projects
- Ensure Good practices in gender and disability programming profiled and shared to unsure adaptation/up scaling of promising practices.
- Analyze and interpret Gender and disability monitoring data ad ensure the data is utilized in programming and decision making
- Support staff with relevant Gender and Disability training (ensuring that staff, community and partners have an understanding of gender sensitivity and explain gender in terms of normative, transformative concepts.
Collaboration, partnering and policy Influencing
- Ensure adequate engagement, networking and advocacy at all levels in the gender and disability space
- Identifying policy gaps and inconsistencies in the polices and providing recommendations
- Document and disseminate gender and disability best practices/evidence for use in compiling key advocacy messages for policy influencing.
- Lead in development and utilization of MOUs / working agreements with partners.
- Lead WVK into Participation in key National/ International Days such as International Women’s day and international disability day is ensured.Any other duty assigned by the supervisor
KNOWLEDGE< SKILLS & QUALIFICATIONS
- Bachelor’s degree in Gender /Special needs education, Social Sciences or related degree in a recognized university
- Relevant Post graduate qualification(s) will be an added advantage
- At least 7 years’ experience in Gender, Equality and Disability and Social Inclusion programming with evidence of successful implementation of program
- A good understanding of the international gender mainstreaming approaches
- He/ she should have demonstrated track record in proposal development, funding acquisitions and grant management.
- Proven track record in engaging with government ministries and other stakeholders
- In-depth knowledge and understanding of WV working systems, policies and standards will be an added advantage
- Membership to national/international social workers professional body will be an added advantage
- Effective in written and verbal communication in English and Kiswahili.
- Ability to build capacity of staff on gender and disability programming
- Strong budgetary and financial management skills.
- Ability to collect and analyze community level data for gender and disability
- Ability to deliver results
- Good interpersonal, organizational and management skills
- Ability to solve complex problems and to exercise independent judgment