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Stores Assistant (Administration Assistants 2) – General Services
Job Purpose
The role holder will be responsible for receiving, storing and supporting in the management of stock materials and inventory supplies or merchandise. He/She will be responsible for compiling stock records and submitting requisitions to replenish stock in line with the section’s procedures.
Key Duties and Responsibilities
Roles and Responsibilities
- 1. Responsible for counting, sorting, and checking incoming stock; verifies against requisitions, delivery notes or invoices.
- 2. Review and resolve discrepancies in the delivery of goods with suppliers to ensure accuracy of records.
- 3. Coordinate with vendors to obtain information regarding shipping status of incoming orders.
- 4. Maintain and organize stock in a neat and presentable manner ensuring that stock is easily accessible.
- 5. Organize and deliver goods from the store assigned to various departments where requisitions have been received and verified.
- 6. Ensure to properly package and label stock that is being movement from the store assigned to various departments. Engage the recipient department and ensure safe delivery of the stock.
- 7. Periodically check inventory to determine re-order levels and verify with records; requisitions standard stock items, supplies or materials.
- 8. Prepare documentation and inventory for stock taking and other ad-hoc audits.
- 9. Responsible for ensuring the store facility is in a good and clean status at all times. Ensure hygienic standards are maintained at all times.
- 10. Review and report defects or repairs on the store facility to ensure timely maintenance and repairs are carried out.
- 11. Report all potential and hazards immediately to the supervisor for guidance.
- 12. Adhere to safety standards and ensure to work with protective gear as expected while in the working space.
- 13. Adhere to standard operating procedures, polices and guidelines.
Qualifications
- Kenya Certificate of Secondary Education (KCSE) with a mean grade of C – (minus) and above.
Work Experience
- Two (2) years of inventory management experience in a large institution.
Competencies
- Technical Competencies
- Basic IT skills and a working knowledge of inventory management systems and working knowledge of Office365 Software (MS Excel, MS Word).
Behavioral / General Competencies
1. Interpersonal skills- create rapport with others and develops effective communication and team spirit with colleagues.
2. Personal Motivation and Drive – commits self to work hard towards goals. Shows enthusiasm and career commitment.
3. Adaptability/Flexibility – ability and willingness to be flexible, to adapt to and work effectively within a variety of changing situations and with various individuals and groups.
4. Professionalism –maintains a professional approach at work and with relationships.
5. Good Communication skills – both written and oral.
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