50+ Positions at Ministry of Health

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Project Manager

Job Description

• As a Project Manager, you will report directly to the Chief Executive Officer. You will develop clear project plans that outline deliverables, tasks, and risks, using tools like MS Project and SharePoint to keep track of progress and manage changes.
• You will lead and coordinate teams to implement IT and digital health projects. This involves managing project activities from start to finish, addressing risks and issues as they arise, and ensuring quality standards are met while keeping projects within scope and budget.
• You will also monitor CAPEX utilization, stay updated on IT trends, and leverage emerging technologies to enhance project outcomes. Your strong planning, leadership, and communication skills will help align stakeholders and drive projects that meet both immediate needs and long-term strategic goals.

Key Responsibilities

• To develop a formal and comprehensive project plan by integrating and documenting project deliverables, acceptance criteria, processes, procedures, risks, and tasks to facilitate project execution, controlling, and closing processes;
• To utilize tools and metrics to track and improve project performance – MS Project, Share point, Project Initiation Documents (Statement of works, Governance Structure, Communication plan, Risk Management Plan;
• To enforce quality gates during the implementation of projects;
• To implement the project plan by ensuring the execution of project activities and tasks to produce project deliverables;
• To manage and escalate risks and issues appropriately through the project life cycle;
• To implement changes to triple constraints in line with the defined change management process;
• To ensure timely CAPEX Utilization & Receipting for all assigned projects;
• Plan, organize, and direct the completion of a programme while ensuring it is on time, on budget, and within scope;
• Lead, plan and manage various activities, driving forward the execution;
• Oversee the implementation of full software development cycles;
• Maintaining a sound knowledge of trends in the Information Technology market and how emerging technologies can benefit the State Department;
• Coordinate and Lead in Systems development and roll out of Key Health System: Hospital Information systems (HIS), Drugs supply chain digitization, Health Information Exchange and Health Systems Interoperability, Health Insurance digitization, Telemedicine and Ambulance Management among others;
• Coordinate, Manage and Lead a cross-functional team of internal and 3rd Party service contractors in development of various healthcare digital products and service;
• Align key stakeholders, prioritize features, and communicate the programme vision to the entire organization;
• Balance short-term objectives with long-term vision, ensuring that the programme roadmap aligns with the overall strategic Universal Health Care healthcare goals; and
• Oversee the development of all product features and determine which resources are most impactful to the programme;

Required qualifications, Skills and Experience

• At least twelve (12) years relevant work experience in managing IT related projects and understanding of agile software development;
• Bachelor’s Degree in any of the following disciplines: – Computer science, Computer Engineering, Digital Health, Health Informatics, Health Information Systems or equivalent qualification from a recognized institution;
• Master’s Degree in any of the following disciplines: – Project Management, Computer Science, Digital Health, Health Informatics, Health Information Systems, Project Management or equivalent qualification from a recognized institution;
• Membership to the relevant professional body where applicable;
• Core competencies including excellent skills in planning, organizational, leadership, interpersonal, communication, negotiation and stakeholder engagement.

Technical Manager (Technical Operation) – 5 Posts

Job Description

• As a Technical Manager, you will report to the Project Manager and lead the development and deployment of critical healthcare IT systems. You will ensure that digital health solutions—such as Hospital Information Systems, Health Insurance Digitization, and Telemedicine—are designed and implemented according to specifications and best practices.
• Your role involves coordinating system documentation, managing progress reports, and ensuring timely delivery within budget. You will also oversee monitoring analytics, dashboards, and change management processes, ensuring seamless integration and efficient operation. Strong leadership, problem-solving, and strategic thinking are essential for success in this role.

Key Responsibilities

• Coordinate the design, development and roll out of the designated health System: Hospital Information systems (HIS), Drugs supply chain digitization, Health Information Exchange and Health Systems Interoperability, Health Insurance digitization, Telemedicine and Ambulance Management among others by ensuring the system meets specifications and architecture
• Develop and implement a detailed program on managing system documentation to suit the needs of the end user and the project;
• Lead development and roll out of the system throughout the country;
• Coordinate the development of Monitoring analytics as well as well-defined dashboards;
• Coordinate the Submission and Review of the scheduled periodic system progress reports;
• Plan, organize, and direct the completion of specific system while ensuring it is on time on budget, and within scope;
• Lead, plan and manage various activities of the project;
• Continuously monitor the project’s progress and create reports on milestones and deliverables;
• Monitor schedules, budgets and project design, requirements, Change management and services;
• Organize and maintain all revisions of project designs, Project requirements and project-related information in a logical and well-structured manner;
• Lead and coordinate the project’s staff and resources; and
• Perform any other duties as may be assigned from time to time.

Required qualifications, Skills and Experience

• At least nine (9) years’ relevant work experience three (3) of which should have been in planning, designing, developing, or operating ICT systems and programmes;
• Bachelor’s Degree in any of the following disciplines: – IT, ICT, Computer Science, Computer Engineering, Digital Health or equivalent qualifications from a recognized institution;
• Demonstrated experience in project development and operation using cloud services;
• Membership to the relevant professional body where applicable;
• Core competences including high professional and ethical standards; strategic thinking, analytical mind, interpersonal and communication skills.

Technical Manager (System Infrastructure)

Job Description

• As a Technical Manager (System Infrastructure), you will report to the Project Manager and oversee the development and maintenance of network, cloud, and cybersecurity infrastructure. You will ensure that ICT infrastructure is implemented with high availability, disaster recovery, and compliance with industry standards.
• Your role includes monitoring power and cooling systems, managing access controls, maintaining data center documentation, and ensuring system uptime. You will also coordinate vendor management for infrastructure development and maintenance while overseeing the resolution of infrastructure-related incidents. Strong technical expertise and leadership skills are essential for this position.

Key Responsibilities

• Coordinate the development and maintenance of health cloud, cyber security and Connectivity Infrastructure in the Project;
• Ensure ICT infrastructure is implemented with high availability and disaster recovery in accordance with best practices with redundant power systems, including UPS and generators;
• Oversee monitoring of all cooling systems performance and maintenance;
• Manage all physical security systems and access controls;
• Ensure compliance with data center standards and best practices;
• Perform regular preventive maintenance on project data center equipment;
• Monitor system performance and environmental conditions;
• Execute change management procedures;
• Oversee management and resolution of all infrastructure incidents;
• Maintain cloud  and data center documentation of procedures and configurations;
• Ensure 99.999% uptime for critical systems in the data center;
• Implement and maintain disaster recovery procedures; and
• Coordinate with endors for development and maintenance of ICT infrastructure.

Required qualifications, Skills and Experience

• At least nine (9) years’ relevant work experience in Network operations or telecommunications infrastructure;
• Bachelor’s Degree in any of the following disciplines: – Engineering (Electrical, Mechanical, or Telecommunications); or equivalent qualifications from a recognized institution;
• Technical Certifications in Network or data center operations (CCNP, CDCP, CDCS, or equivalent);
• Knowledge of power distribution systems, Network infrastructure, Server hardware and virtualization technologies;
• Membership to the relevant professional body where applicable;
• Core competences including high professional and ethical standards; strategic thinking, analytical mind, interpersonal and communication skills.

Project Support Manager

Job Description

• As a Project Support Manager, you will report to the Project Manager and oversee administrative operations, budgeting, procurement, and coordination of project activities. Your role involves streamlining processes, managing resources, organizing meetings, and ensuring compliance with policies and regulations.
• You will supervise administrative staff, maintain project records, and handle financial and human resource functions to enhance efficiency. Strong organizational, time-management, and multitasking skills are essential for success in this role.

Key Responsibilities

• Overseeing daily administrative operations and ensuring efficient office procedures;
• Preparing and managing budgets, ensuring cost-effective operations;
• Coordinating and managing project tasks and deliverables;
• Coordinating project activities, resources, equipment and information;
• Managing procurement of office supplies and equipment;
• Planning and coordinating organizational events and meetings;
• Conducting regular audits to ensure optimal administrative operations;
• Coordinating with other departments to streamline processes and improve efficiency;
• Organizing and attending project meetings and ensure project team is well informed;
• Supervising administrative staff and providing necessary training and support;
• Managing schedules: Arranging meetings, booking meeting rooms, and maintaining the corporate calendar;
• Managing the project records and information;
• Managing office budgets: Creating and regularly reporting on office budgets and expenses;
• Coordinate project Human Resource, finance, administration and supply chain management activities;
• Ensuring compliance with government policies, regulations and existing legal frameworks;

Required qualifications, Skills and Experience

• At least nine (9) years’ work experience in administrative or managerial roles or in a similar role either in the private or public sector;
• Bachelor’s degree in any of the following disciplines: – Business Administration, Human Resource Management, Commerce, Public Administration or any equivalent qualifications from a recognized institution;
• Master’s degree in any of the following disciplines: Business Administration, Human Resource Management, Commerce, Public Administration, Social Sciences or equivalent qualifications from a recognized institution;
• Hands-on experience with project management tools;
• Familiarity with risk management and quality assurance control;
• Strong client-facing and teamwork skills;
• Strong attention to detail and multitasking abilities; and
• Good time-management skills.

Software Engineer (Design and Development) – 5 Posts

Key Responsibilities

• Coordinating and Leading the Preparation, submission and approval of technical designs, architecture, system requirements to meet overall project goals;
• Implement design and development control measures to ensure project deliverables meet the required standards;
• Ensure the Quality of Product/Services Design work produced by respective team, enforcing design standards, accessibility, and best Practices;
• Undertake System development testing for every System and submit report for approval;
• Develop and implement a service Design Framework for project that ensures;
  • System/Services are always designed with input from the users;
  • System/Services are prototyped for user validation before being developed in full;
  • System/Services are designed and delivered in collaboration with all relevant stakeholders (both external and internal);
  • System designs follow strictly approved architecture;
  • Validation aspects of a System/Service Design Process;
• Implement a Framework that Translates User insights into attractive, Easy-to- use system and Services that customers and end users want to use;
• Develop roll out and own Cluster-wide Metrics focused on user experience;
• Identify Customer and User Needs and Opportunities for Improving User Journeys and Implement a Process that ensures system and services address these needs;
• Identify, monitor, diagnose, administer and resolve routine technical issues in software development;
• Conduct detailed troubleshooting using appropriate tools and techniques to resolve issues;
• Document and escalate unresolved technical issues to the appropriate level for advanced support if necessary;
• Handle complex technical issues escalated from initial troubleshooting that require deeper expertise;
• Utilize specialized tools to identify and resolve advanced issues, minimizing downtime and ensuring minimal disruption to users;
• Provide clear, professional communication to end-users regarding the status of their issues, including regular updates on progress and resolutions;
• Create and maintain documentation of technical issues, resolutions, and processes for the knowledge base.
• Prepare regular and ad hoc reports on technical support activities, issues resolved, and incident trends, providing insights to management for decision-making; and
• Administer the systems and ensure Compliance to Digital Health Act and Data Protection Act 2019.

Required qualifications, Skills and Experience

• At least six (6) years relevant work experience in system design, development, management, UX research and design, project management, or software engineering;
• Bachelor’s Degree in any of the following disciplines: – Computer Engineering, Computer Science, Information Technology, Digital Health, Health Informatics, or equivalent qualifications from a recognized institution;
• Experience in using data and analytical abilities to help solve problems and make decisions;
• Strong stakeholder and strategic partners acquisition skills;
• Possess high professional and ethical standards;
• Be a strategic thinker with an analytical mind;
• Membership to the relevant professional body where applicable;
• Core competences including strategic thinking, interpersonal and communication skills.

Software Engineer (Quality Assurance) – 5 Posts

Job Description

As a Software Engineer (Quality Assurance), you will report to the Technical Manager (Technical Operations) and lead quality assurance efforts to ensure that digital health systems meet requirements and industry standards. You will implement quality control measures, conduct system testing, troubleshoot issues, and enforce best practices.

Your role includes documenting quality issues, overseeing compliance with regulations, and ensuring systems meet approval before deployment. Strong analytical skills and attention to detail are key for this position.

Key Responsibilities

• Coordinate and Lead the quality assurance of the systems to ensure they meet system requirements and achieve overall project goals;
• Implement quality control measures to ensure project deliverables meet the required standards;
• Ensure the Quality of Product/Services produced by respective team, enforcing quality standards and best Practices;
• Undertake System testing for every System and submit quality report;
• Develop and roll out a quality assurance process that embeds ideation, prototyping and validation aspects of a System/Service;
• Conduct detailed troubleshooting using appropriate tools and techniques to resolve quality issues;
• Handle complex technical issues escalated from initial troubleshooting that require deeper expertise;
• Provide clear, professional communication regarding the status of their quality issues, including regular updates on progress and resolutions;
• Create and maintain documentation of quality issues, resolutions, and processes for the knowledge base. Prepare regular and ad hoc reports on quality support activities, issues resolved, and incident trends, providing insights to management for decision-making;
• Administer the systems and ensure Compliance to Digital Health Act and Data Protection Act 2019;
• Oversee the approval of the quality of all systems before deployment.

Required qualifications, Skills and Experience

• At least six (6) years relevant work experience in quality management of ICT related systems and projects;
• Bachelor’s Degree in any of the following disciplines: – Computer Science, software engineering, computer engineering, Information Technology, Digital Health, Health Informatics or equivalent qualifications from a recognized institution;
• Membership to the relevant professional body where applicable;
• Core competences including high professional and ethical standards; strategic thinking, analytical mind, interpersonal and communication skills

Software Engineer (Support and Maintenance) – 5 Posts

Job Description

• As a Software Engineer (Support and Maintenance), you will report to the Technical Manager (Technical Operations) and oversee system support, troubleshooting, and maintenance. You will manage IT operations, call centers, and security operations to ensure smooth system functionality.
• Key responsibilities include resolving technical issues, implementing support control measures, and enforcing best practices. You will document issues, provide reports, and ensure compliance with service-level agreements. Strong problem-solving and communication skills are essential.

Key Responsibilities

• Coordinate and oversee end to end implementation on Project integrated support call center, Network Operation Center, Security Operation Center and IT operation Centre;
• Coordinate and Lead the Support and Maintenance of the systems to ensure they meet system requirements and achieve overall project goals;
• Implement Support control measures to ensure project deliverables meet the required standards;
• Ensure the support of Product/Services produced by respective team, enforcing best Practices;
• Undertake System testing for every System after deployment and submit monthly support report;
• Develop and roll out an integrated support process that embeds service level agreement in all aspects of a System/Service;
• Conduct detailed troubleshooting using appropriate tools and techniques to resolve technical support issues;
• Handle complex technical issues escalated from initial troubleshooting that require deeper expertise;
• Provide clear, professional communication regarding the status of their support issues, including regular updates on progress and resolutions;
• Create and maintain documentation of support issues, resolutions, and processes for the knowledge base. Prepare regular and ad hoc reports on quality support activities, issues resolved, and incident trends, providing insights to management for decision-making.
• Prepare regular and ad hoc reports on quality support activities, issues resolved, and incident trends, providing insights to management for decision-making.

Required qualifications, Skills and Experience

• At least six (6) years relevant work experience in IT system Support and maintenance;
• Bachelor’s Degree in any of the following disciplines: – Computer Science, Information Technology, Digital Health, Health Informatics, or equivalent qualifications from a recognized institution;
• Membership to the relevant professional body where applicable;
• Core competences including high professional and ethical standards; strategic thinking, analytical mind, interpersonal and communication skills.

System Infrastructure Engineer – 2 Posts

Job Description

As a System Infrastructure Engineer, you will report to the Technical Manager (System Infrastructure) and oversee IT and telecommunications infrastructure. Your role includes maintaining networks, databases, and hardware, planning upgrades, implementing security measures, and troubleshooting system issues.

You will also ensure data integrity, manage system performance, and coordinate disaster recovery protocols. A strong IT background, problem-solving skills, and experience in infrastructure management are essential.

Key Responsibilities

• Supporting the daily operations of the technical departments and ensuring that systems, services, and infrastructure work reliably and securely;
• Maintaining and administering computer networks, systems, databases, and related environments;
• coordinating all IT/Telecommunication infrastructure including software, hardware, servers, and networks;
• Planning and executing system upgrades and maintenance tasks, including network configuration, installation of new hardware and software, and manage accounts access;
• Designing and implementing disaster recovery protocols and ensuring data is backed up;
• Monitoring system performance and troubleshooting issues;
• Ensuring constant availability of technical resources;
• Preparing and maintaining documentation of network configurations and cabling layouts;
• Developing strategies and procedures for securing IT infrastructure and data;
• Staying current with the latest technologies and issues in IT management, including regulatory changes, advancements in technology, and trends in customer requirements;
• Ensure data is handled, transferred or processed according to the exist national legal frameworks and policies.

Required qualifications, Skills and Experience

• At least six (6) years relevant work experience in Network Operations, IT Infrastructure Management, Telecommunications Infrastructure Management; or in a similar role either in the private or public sector;
• Bachelor’s Degree in any of the following disciplines: – Engineering            (Electrical or Telecommunications); Computer Science, or equivalent qualifications from a recognized institution;
• a strong background in IT, with a detailed understanding of various operational systems, hardware, software, and other technologies;
• Experience in analysis, implementation, and evaluation of IT systems and their specifications;
• Experience in controlling information technology budget;
• Sound understanding of computer systems (hardware/software), networks etc.
• Core competences including high professional and ethical standards; strategic thinking, analytical mind, interpersonal and communication skills.
• Membership to the relevant professional body where applicable;

Cyber Security Engineer – 2 Posts

Job Description

• As a Cyber Security Engineer, you will report to the Technical Manager (System Infrastructure) and oversee the implementation, administration, and maintenance of cybersecurity tools and protocols. You will analyze security risks, define strategies, and ensure IT networks and systems meet security standards.
• Your role includes managing firewalls, intrusion prevention systems, and other security tools while conducting research to improve security measures. You will also provide technical support, monitor security incidents, and implement disaster recovery procedures.

Key Responsibilities

• Ensure all security systems implemented have high availability and disaster recovery in accordance with best practices;
• Define, analyze and periodically review the cyber security strategy and roadmap based on the evolving threat landscape and ensure risks identified are mitigated;
• Architect and design cyber security systems in line with best practices to ensure they meet user requirements including adequate security, capacity and performance;
• Define cyber security requirements and acceptance criteria for new systems
• Select the best solution to be adapted by the Project;
• Implement, Test, Deploy all systems before deployments;
• Ensure proper security change management and system handover processes are followed;
• Recommend major upgrades where required and liaise with the projects team when doing the upgrades especially if it affects the design/architecture of the system;
• Ensure all security technology and processes implemented are continually improved to maximize on their returns/benefits;
• Manage all security aspects of projects and project consortium related issues in line with best practices;
• Define metrics and report periodically that clearly demonstrate return on security investment (ROSI);
• Conduct research and development on new areas in security and present on them for sensitization and knowledge transfer to other team members/staff.

Required qualifications, Skills and Experience

• At least six (6) years relevant work experience in implementing and administering Cyber Security tools, IT Networks, and knowledge of the various Operating Systems; and IT system Support and maintenance;
• Bachelor’s Degree in any of the following disciplines: – Computer Science, Information Security, Information Technology, or equivalent qualifications from a recognized institution;
• Information Security         Certifications          g.     CISSP, CISM, CISA,  Comptia Security+;
• Advanced Networking certifications e.g. CCNA, CCNP, Comptia Network+;
• Certifications in Microsoft Windows and Linux/Unix Operating Systems e.g. Redhat, LPI, Comptia Linux+;
• Demonstrate competency in the implementation and administration of various security tools e.g. Firewalls, Intrusion Prevention systems, Web application firewalls, Anti-DDOS, Antivirus, DLP etc.;
• Membership to the relevant professional body where applicable;
• Core competences including high professional and ethical standards; strategic thinking, analytical mind, interpersonal and communication skills.
• Working knowledge of web technologies e.g. cPanel, Apache, PHP, Joomla, WordPress and ASP will be an added advantage;
• Working knowledge of databases e.g. Oracle, MSSQL, MySQL, Postgress SQL will be an added advantage;
• Working knowledge of Virtualization Technologies e.g. VMWare, Open Shift, Open Stack will be an added advantage; and
• Working knowledge and experience in DevOps and Micro services technologies; Mobile and GSM technologies; and encryption technologies will be an added advantage.

Cloud Infrastructure Engineer – 2 Posts

Job Description

As a Data Center Engineer, you will report to the Technical Manager (System Infrastructure) and oversee cloud infrastructure, data center security, and power management. You will ensure compliance with data center standards, implement backup solutions, and troubleshoot system issues.

Your role includes maintaining system documentation, coordinating with vendors, and monitoring network infrastructure. Strong problem-solving and project management skills are essential.

Key Responsibilities

• Coordinate the development and maintenance of health cloud;
• Ensure health cloud is implemented with high availability and disaster recovery in accordance with best practices with redundant power systems, including UPS and generators;
• Monitor and oversee all cooling systems performance and maintenance;
• Manage physical security systems and access controls;
• Ensure compliance with data center standards and best practices;
• Perform regular preventive maintenance on project data center equipment;
• Monitor system performance and environmental conditions;
• Execute change management procedures;
• Respond to and resolve infrastructure incidents;
• Maintain cloud  and data center documentation of procedures and configurations;
• Ensure 99.999% uptime for critical systems in the data center;
• Implement and maintain disaster recovery procedures;
• Coordinate with vendors for maintenance and repairs;
• Provide technical support for data center operations;
• Participate in on-call rotation for emergency response;

Required qualifications, Skills and Experience

• At least six (6) years relevant work experience in data center operations;
• Bachelor’s Degree in any of the following disciplines: – Engineering (Electrical, Mechanical, or Telecommunications); or equivalent qualifications from a recognized institution;     
• Technical certifications in data center operations (CDCP, CDCS, or equivalent)
• Experience with telecommunications infrastructure;
• Knowledge of data center standards (TIA-942, ISO/IEC 27001);
• Understanding of power distribution systems;
• Knowledge of precision cooling systems;
• Familiarity with BMS (Building Management Systems);
• Network infrastructure expertise;
• Server hardware knowledge;
• Understanding of virtualization technologies;
• Excellent communication skills;
• Ability to work under pressure;
• Good project management skills;
• Team collaboration capabilities;

Network Operation Engineer – 3 Posts

Job Description

• As a Network Operation Engineer, you will report to the Technical Manager (System Infrastructure) and oversee network infrastructure, security, and IT operations. You will troubleshoot technical issues, monitor system performance, and ensure compliance with service-level agreements.
• Your role includes managing network operation and security centers, overseeing incident response, and optimizing system efficiency. Strong analytical and problem-solving skills are required.

Key Responsibilities

• Coordinate and supervise the setup of the Project Network Operation Center, IT operations Center, Security Operation center, technical call center and ensure it meets best practice and standards.
• Advising management on the technical issues regarding ICT networks and Systems.
• Ensuring optimal operation of all network hardware and equipment and share periodic reports.
• Liaising with all project team to perform system analysis, diagnosis, and resolution of complex technical problems for a variety of end users, and recommend and implement corrective solutions;
• Participating in server and security audits, and system backups and recovery;
• Liaising with the Security teams to install security programs to prevent unauthorized access to privileged data and information.
• Managing the NOC/SOC team: Leading and mentoring the NOC staff, and ensuring the team’s development and performance
• Monitoring and troubleshooting: Monitoring the network’s & system performance, and troubleshooting any issues that arise
• Ensuring compliance: Ensuring the network complies with project policies and guidelines, and that Service Level Agreements (SLAs) are met on time.
• Managing incidents: Overseeing incidents, requests, and change management, and ensuring effective escalation paths and emergency response plans are in place

Required qualifications, Skills and Experience

• At least six (6) years’ experience in Network Operation Center /Security operation Center or IT operation Centre;
• Bachelor’s degree in any of the following disciplines: – Computer Programming, Computer Science, telecommunication engineering, Computer Engineering or related qualification from a recognized institution;
• Good interpersonal skills;
• Proven analytical and problem-solving abilities;
• Ability to effectively prioritize tasks in a high-pressure environment;
• Strong customer service orientation;
• Experience working in a team-oriented, collaborative environment; and
• People management skills.

Health Informatics Officer – 5 Posts

Job Description

• As a Health Informatics Officer, you will report to the Technical Manager (Technical Services) and support the design and implementation of digital health platforms. You will work on electronic medical records (EMR) systems, m-health solutions, and health data integration.
• Your role includes supporting database management, developing knowledge management systems, and training stakeholders on digital health solutions. Strong technical expertise in health informatics and data systems is required.

Key Responsibilities

• Designing, developing and implementing android and web-based m-health solutions using cutting edge technologies that facilitate real time data transmission and report sharing;
• Supporting implementation and maintenance of the project’s Knowledge Management System;
• Providing technical support for e-Health/m-Health systems including first level support, troubleshooting, system testing, application rollout, user training and providing excellent post-rollout client support via phone, internet, or in-person;
• Supporting routine Electronic Medical Records (EMR) database uploads to the National Data Warehouse;
• Writing programming scripts to support extraction and aggregation of data for program progress monitoring and reporting through DATIM and MOH system (DHIS).
• Coordinating application deployment for multiple projects and partners;
• Supporting training and capacity building sessions to the project staff, MoH and other stakeholders on health informatics related activities including EMR and use of m-health solutions;
• Representing the project in health informatics technical forums at facility, sub-county and county level.
• Interviewing healthcare providers and patients, observing healthcare service delivery procedures, and collecting electronic healthcare data;
• Analyzing and interpreting data to identify areas that need improvement.
• Developing health information systems that support the collection, sharing, standardization, and integration of healthcare data.
• Collaborating on improving standards of care, policies, and procedures.
• Training healthcare staff on health information system deployment and management.
• Providing technical support, optimizing network security, and maintaining databases.
• Ensuring compliance in healthcare information management regulations.
• Documenting processes, maintaining records, and preparing reports.
• Keeping abreast of advancements in the field of health informatics.

Required qualifications, Skills and Experience

• At least six (6) years’ Experience in providing direct technical support in implementation of health informatics platforms;
• Bachelor’s Degree in any of the following field: Health Information systems, Digital Health, Information Science, Health Records and Information (with IT) Health Informatics, Information Technology or equivalent qualifications from a recognized institution;
• Proven experience and familiarity with MOH/GOK Kenya EMR and health informatics systems;
• Demonstrable experience in development and implementation of android and web-based m-health solutions;
• Knowledge of transactional databases (MySQL, SQL Server, SQLite) and database;
• Experience in designing, developing, implementing and maintaining knowledge management systems that facilitate data use for decision making;
• Experience with server setup and maintenance (including networking and computer hardware maintenance);
• In-depth knowledge of best practices in healthcare information management;
• Exceptional knowledge of health information system design and database management;
• Experience working in Health domain;
• Demonstrated technical experience integrating different data sources from/to different databases (PostgreSQL, MySQL, SQL Server, Open MRS framework) while addressing data quality; database performance, optimization, data aggregation using PostgreSQL/SQL query scripts;
• Ability to prioritize workload and demonstrate outcomes on strict deadlines; and
• Strong oral and written communications skills.

Finance Officer

Job Description

• As a Finance Officer, you will report to the Project Support Manager and oversee financial planning, budget utilization, and expenditure tracking. You will ensure compliance with financial policies, reconcile accounts, and prepare financial reports for audits.
• Your role includes analyzing project costs, reviewing financial procedures, and coordinating internal and external audits. Strong accounting knowledge and analytical skills are required.

Key Responsibilities

• Track and submit all project cost and expenditures;
• Develop project accounting framework that facilitate reporting as per the contract;
• Preparation of the budget, control and periodic project financial reporting;
• Monitor Project budget utilization to ensure efficient utilization of allocated funds and alert management of any risks exposure;
• Examine monthly expenditure controls and commitments to identify possible project budget deficits;
• Review of financial procedures and policies in line with the regulations and contract while ensuring compliance with internal controls;
• Analyze, reconcile and maintain the general ledger accounts, while establishing any un reconciling items;
• Prepare monthly journal entries and adjustments, including supporting;
• document documentation and appropriate descriptions;
• Prepare and analysis all project financials as per the contract for annual audit;
• Coordinate external and internal audits and ensure its effective implementation of recommendation;
• Preparation and submission of financial, accounting and management reports on weekly, monthly, quarterly and annually for decision making;
• Coordinate project bank reconciliations with consortium members;

Required qualifications, Skills and Experience

• At least six (6) years’ relevant work experience;
• Bachelor’s degree in any of the following disciplines: – Finance, Commerce (finance option), Accounting,  Economics, or equivalent qualification from a recognized institution;
• Certified Public Accountant (CPA) part II;
• A member of the relevant professional body;
• Proficiency in computer applications packages; and
• Shown merit and ability as reflected in work performance and results.

Accountant

Job Description

• As an Accountant, you will report to the Project Support Manager and oversee financial documentation, budgeting, and financial reporting. You will ensure compliance with accounting standards, reconcile accounts, and process payments.
• Your role includes preparing financial statements, handling payroll, and ensuring accurate financial records. Strong attention to detail and accounting knowledge are essential.
• Your role includes analyzing project costs, reviewing financial procedures, and coordinating internal and external audits. Strong accounting knowledge and analytical skills are required.

Key Responsibilities

• implementing all Decisions on matters pertaining to accounts; 
• preparing annual reports and financial statements for presentation to the relevant authorities;
• Enforcing compliance to existing legal and policy framework guiding financial and accounting matters in the public service;
• preparing annual budget and work plan for the Division;
• Supervising all staff assigned to the accounts Unit and ensure that they have been assigned performance targets and are appraised promptly in accordance to the performance guidelines for the Institute.
• Guiding the application of Generally Accepted Accounting Principles (GAAPS) including the International Public Sector Accounting Standards (IPSAS) techniques in accounting for Institute’s finances, assets, revenue, expenditure and costs;
• Coordinating the development of departmental annual work plans and budgets and ensuring prudent utilization of resources;
• Overseeing the accounts payable and receivable on a regular basis so that smooth functioning of the finances of the project can take place;
• Participate in the Development of supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures;
• Promoting good governance, providing leadership and fostering teamwork among employees and play a key role in managing and motivating staff;
• Validating final accounts prepared within time frame provided by legislations;
• Fostering a culture that promotes ethical practice within the Accounts unit;
• Facilitating operational accountability and team building; and
• Participating diligently in various committees as shall be appointed or tasked from time to time.
• Handle all financial transactions, financial records and accounts of the project;
• Process all bills in a timely manner to avoid inconveniences;
• fill out all the tax related forms for the project and also deposit the tax regularly;
• prepare journals, reconciliation statements and other such documents so as to make sure that all the financial activities of the project are kept in check and in a timely and regular basis.

Required qualifications, Skills and Experience

• At least six (6) years’ experience in handling financial accounting matters preferably in a project setting;
• Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Finance, Economics, Business Administration, Business Management or equivalent qualification from a recognized institution.
• Part III of the Certified Public Accountants (CPA) Examination or equivalent qualification from a recognized institution;
• Membership to a relevant professional body such as Institute of Public Accountants (ICPAK) Kenya, Association of Chartered Certified Accountants (ACCA) or equivalent;
• Proficiency in computer application skills;
• Demonstrated high standards of professional competence and managerial ability; and

Supplies and Logistics Officer

Job Description

• As a Supplies and Logistics Officer, you will report to the Project Support Manager and oversee procurement, supply chain processes, and inventory management. You will coordinate logistics operations, track materials, and ensure timely delivery of goods and services.
• Your role includes managing vendor relationships, maintaining stock levels, and ensuring compliance with procurement policies. Strong organizational and problem-solving skills are required.

Key Responsibilities

• Providing logistic support and overseeing the overall logistic processes in support of the project objectives;
• Planning, oversighting, management and coordination of logistics support operations to ensure smooth accomplishment of projects activities;
• Handling the project logistics, organization, and safety by adequately scheduling staff, to ensure timely completion of projects;
• Ensuring that communications and safety protocols are followed;
• Prioritizing work orders and organizing tasks based on project deadlines;
• creating a plan or time-table for the movement of materials, equipment, and workforce in compliance with the project requirements and time lines;
• Managing a schedule to track and station materials promptly, as well as providing for preventive maintenance to ensure that projects are accomplished without hitches;
• prioritizing work orders and organizing tasks based on project deadlines;
• tracking, receiving, and stocking all items ordered;
• Ensure materials are appropriately stored;
• Managing and maintaining inventory to operating levels;
• supervising and accounting for an inventory;

Required qualifications, Skills and Experience

• At least six (6) years’ relevant work experience in logistic or supply chain management;
• Bachelor’s degree in Procurement and Logistics, supply chain management or equivalent qualification from a recognized institution;
• Knowledge in logistics, operations and practices;
• Ability to develop logistics plans, policies, and procedures, and provide technical and procedural advice in a broad range of logistics areas;
• Ability to store and retrieve information using filing and tracking systems;
• Certificate in supply and logistics computer applications/software; and
• Core competences including high professional and ethical standards; flexibility, strategic thinking, interpersonal, communication, analytical and organizational skills.

Human Resource and Administration Officer

Job Description

As a Human Resource and Administration Officer, you will report to the Project Support Manager and manage recruitment, payroll, and employee relations. You will oversee training programs, staff performance evaluations, and compliance with HR policies.

Your role includes handling administrative functions, managing employee records, and supporting workplace operations. Strong HR management skills and attention to detail are essential.

Key Responsibilities

• Supervising and guiding staff during the recruitment and hiring process to ensure that the project gets people with the right attitude, the right skills and competences and in the right numbers; 
• Making sure that all HR activities being implemented by the project comply with the necessary legal requirements;
• Providing support in the Management of the payroll, Human Resource Information System and leave for the project staff;
• Coordinating the implementation of performance management activities in accordance with the existing guidelines on performance management and staff performance appraisal;
• Overseeing the development and implementation of a framework for determination of staff training and development needs;
• Participate diligently in various committees as shall be appointed or tasked from time to time;
• Developing and managing training programs to respond to the needs of the project and address the existing knowledge gaps;
• Supervising the Implementation of strategic objectives and plans on human resource and administration;
• Supervising the execution of all staff training and development activities;
• Managing staff disciplinary process and grievances;
• Monitoring and evaluating the impact of training programs on performance and service delivery;
• Providing support in the Management of employee relations and staff welfare; and
• Providing guidance to staff on proper management of the project’s fleet, equipment and assets.

Required qualifications, Skills and Experience

• At least six (6) years’ experience in handling Human Resource and administration matters preferably in a project setting; 
• Bachelor’s degree in Human Resource Management or equivalent qualification from a recognized institution;

OR

• Bachelor’s degree in Social Sciences plus Diploma in Human Resource Management or CHRP (K);
• Member of the Institute of Human Resource Management (IHRM),
• Management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer application skills; and
• Demonstrated merit and ability as reflected in work performance and results.

Assistant Engineer – 6 Posts

Job Description

• As an Assistant Engineer, you will report to a Software Engineer and assist in developing, testing, and maintaining digital health systems. You will ensure compliance with system requirements, troubleshoot technical issues, and contribute to system improvements.
• Your role includes supporting technical design, quality assurance, and documentation of system processes. Strong technical problem-solving skills and attention to detail are essential.

Key Responsibilities

• Supporting the Preparation, submission and approval of technical designs, architecture, system requirements to meet overall project goals;
• Supporting the Implementation of quality control measures to ensure project deliverables meet the required standards;
• ensuring Quality of Product/Services Design work produced by respective team, enforcing design standards, accessibility, and best Practices;
• Undertaking System testing for every System and submit report to the technical lead for approval;
• Developing and roll out a process that embeds ideation, prototyping and validation aspects of a System/Service Design Process;
• Developing roll out and own Cluster-wide Metrics focused on user experience.
• Identifying, monitoring, diagnosing, administering and resolving routine technical issues in software development;
• Conducting detailed troubleshooting using appropriate tools and techniques to resolve issues;
• Documenting and escalating unresolved technical issues to the appropriating level for advanced support if necessary;
• Handling complex technical issues escalated from initial troubleshooting that require deeper expertise;
• Utilizing specialized tools to identify and resolve advanced issues, minimizing downtime and ensuring minimal disruption to users;
• Providing clear, professional communication to end-users regarding the status of their issues, including regular updates on progress and resolutions;
• Creating and maintaining documentation of technical issues, resolutions, and processes for the knowledge base; and
• Preparing regular and ad hoc reports on technical support activities, issues resolved, and incident trends, providing insights to management for decision- making.  

Required qualifications, Skills and Experience

• Diploma in computer science, Information Technology, Digital Health, Health Informatics, electrical and electronics engineering telecommunication engineering or equivalent qualifications from a recognized institution;
• Experience in using data and analytical abilities to help solve problems and make decisions;
• Strong stakeholder and strategic partners acquisition skills;
• High professional and ethical standards;
• Proven expertise in technical issues involving software development, and networking.

Accounts Assistant

Job Description

• As an Accounts Assistant, you will report to the Project Accountant and assist in processing invoices, reconciling financial transactions, and maintaining accurate records. You will handle bank deposits, prepare expense reports, and support audits.
• Your role includes verifying financial documents, ensuring compliance with financial policies, and maintaining both digital and physical financial records. Strong attention to detail and knowledge of accounting software are essential.

Key Responsibilities

• Reconciling invoices and identifying discrepancies;
• Creating and updating expense reports;
• Process reimbursement forms;
• Preparing bank deposits;
• Entering financial transactions into internal databases;
• Checking spreadsheets for accuracy;
• Maintaining digital and physical financial records;
• Issuing invoices to customers and external partners, as needed
• Review and file payroll documents;
• Participate in quarterly and annual audits;

Required qualifications, Skills and Experience

• At least three (3) years’ experience in handling accounting matters preferably in a project setting;
• Diploma in accountancy, or CPA part II, or equivalent qualification from a recognized institution;
• Knowledge of basic bookkeeping procedures;
• Familiarity with finance regulations;
• Certificate in Computer Accounting packages; and
• Ability to handle sensitive, confidential information.

Office Administrator – 2 Posts

Job Description

• As an Office Administrator, you will report to the Project Support Manager and handle office management tasks, scheduling, and recordkeeping. You will coordinate meetings, maintain office supplies, and ensure a well-organized work environment.
• Your role includes managing correspondence, overseeing filing systems, and handling petty cash. Strong organizational and communication skills are required.

Key Responsibilities

• Maintaining security of office records, equipment, documents including classified materials by preventing unauthorized access in order to ensure integrity and confidentiality;
• Managing office petty cash in the office to ensure payments for small amounts such as postage, minor repairs, or day-to-day supplies;
• Coordinating induction of secretarial students on attachment and internship within the Institute to enhance their skills;
• Ensuring office equipment such as scanners, computers and printers are in good working condition to enhance efficiency; and
• Participating diligently in various committees as shall be appointed or tasked from time to time.
• Operational Responsibilities / Tasks
• Maintain an up-to-date filing system in the office by establishing and monitoring procedures for record keeping of correspondences and file movements for archiving and ease of retrieval for future reference.
• Facilitate communication by receiving telephone calls and directing them appropriately;
• Facilitate correspondences by date stamping, recording in the appropriate registers for the attention of immediate supervisor;
• Type from drafts, manuscripts or recording from dictation machines and processing data and forward to the supervisor for amendments;
• Maintain office diary and travel itineraries to ensure timely handling of appointments; and
• Maintain visitors book for accountability and future reference.

Required qualifications, Skills and Experience

• Business Education Single and Group Certificate Stages I, II and III; from the Kenya National Examination Council;

OR

• Diploma in Secretarial Studies from the Kenya National Examination Council;
• proficiency in computer applications;
• Knowledge in financial management;
• Skills in time Management, Interpersonal, Customer care, Communication skills

Driver – 3 Posts

Job Description

• As a Driver, you will report to the Project Support Manager and be responsible for transporting staff and goods, maintaining vehicle records, and ensuring road safety. You will conduct routine vehicle checks, follow traffic regulations, and keep the assigned vehicle in good condition.
• Your role includes maintaining a logbook, ensuring timely servicing of vehicles, and assisting with minor vehicle repairs. A valid driver’s license and safe driving record are required.

Key Responsibilities

• Maintaining work tickets for the vehicle assigned;
• Driving the vehicle as authorized;
• Maintaining security of the vehicle on and off the road, safety of the passengers including baggage;
• Maintaining cleanliness of the vehicle and submitting reports as required;
• Carrying out routine checks on the vehicles’ cooling and oil systems,
• electrical systems, tyre pressure and brakes; and
• Detecting and repairing minor malfunctioning

Required qualifications, Skills and Experience

• Have Kenya Certificate of Secondary Education mean grade D (Plain) or its equivalent qualification from a recognized institution;
• At least two (2) years driving experience in a reputable organization;
• Have a valid Driving License free from current endorsements for class(es) of vehicle(s) an officer is required to drive;
• Passed the suitability test for Drivers Grade III;
• Attended a First Aid Certificate course lasting not less than one-week at St. John’s Ambulance or Kenya Institute of Highway and Building Technology (KIHBT)or any other recognized institution.
• Proficiency in computer Applications;
• Valid Certificate of Good Conduct from the National Police Service;

Office Assistant – 2 Posts

Job Description

As an Office Assistant, you will report to the Project Support Manager and assist with general office duties, including organizing files, maintaining office cleanliness, and handling deliveries. You will ensure proper recordkeeping, support meetings, and manage office supplies.

Your role includes sorting and dispatching documents, keeping an inventory of supplies, and assisting in organizing meetings and workspaces. Strong organizational skills and attention to detail are required.

Key Responsibilities

• Organizing for general cleanliness of the office, machines, equipment and apparatus;
• Ensuring orderly arrangement of office equipment and furniture;
• Locking and open office premises;
• Assisting in organizing and arranging for meeting venues;
• Recording and dispatching letters, files and documents to ensure proper filing and traceability;
• Keeping an inventory of kitchen and cleaning tools and equipment.
• Participating in arranging for collection and disposal of waste;
• Maintaining Institute’s gardens and compound
• Carrying out photocopying and document binding;
• Preparing and serve office tea and other refreshments;
• Collecting and deliver office items, documents, mail, parcels and postage;
• Providing guidance to all outsourced cleaning providers and also report on their work performance; and
• Maintaining general cleanliness of offices, machines, equipment and apparatus.

Required qualifications, Skills and Experience

• Kenya Certificate of Secondary Education mean grade D (Plain) or its equivalent qualification from a recognized institution;
• Certificate in business management or any relevant qualification from a recognized institution;
• Excellent interpersonal skills;
• Ability to work in a multidisciplinary team;
• Ability to organize work and manage time well.

Data Clerk

Job Description

• As a Data Clerk, you will report to the Monitoring and Evaluation Officer. You will be responsible for maintaining an up-to-date database, entering new information, and ensuring the accuracy of data by reviewing and correcting entries. Additionally, you will secure information by performing regular database backups and assist in preparing monthly, quarterly, and annual reports as required.
• You will ensure proper data entry procedures are followed and work to eliminate duplication of records. Confidentiality will be key in your role, as you’ll handle sensitive information. You will also assist the NVIP GAVI PMU in reporting activities and collaborate with various teams to help achieve program goals.
• Your role will also involve maintaining smooth operations by adhering to policies and procedures and reporting any necessary changes. You will perform other duties as assigned.

Key Responsibilities

• Maintaining database by entering new updated information and a database of all notifications sent out and contacts of all beneficiary patients;
• Maintaining data entry requirements by following data program techniques and procedures;
• Verifying entered data by reviewing, correcting, deleting or re-entering data, combining data and purging files to eliminate duplication of data;
• Securing information by completing database backups;
• Preparing monthly, quarterly and annual reports for the Program as required for assigned tasks;
• Maintaining operations by following policies and procedures; reporting needed changes;
• Maintaining confidence and protect operations by keeping information confidential;
• Assisting the NVIP Gavi PMU in reporting activities in pilot clinics;
• Collaborating with different teams to achieve the program goals and objectives; and
• Any other duties as may be assigned.

Required qualifications, Skills and Experience

• Minimum of a diploma in information science, Health Records Management, Data Management, Computer Science, Statistics or a relevant and related qualification from a recognized institution.
• Proficiency in computer applications including Microsoft Office (Word, Excel, Access).
• At least three (3) years relevant work experience. Experience in immunization programs and global health initiatives is an added advantage.

Core Competencies

• Ability to work with minimal supervision;
• Ability to work independently, under pressure while at the same time adhering to strict deadlines;
• Organizational skills;
• Excellent interpersonal and communication skills (oral and written);
• Pleasant personality, flexibility, team player, ability to solve problems;
• Excellent analytical skills, presentation skills and problem-solving skill;
• Innovative with a high degree of initiative;
• Excellent organizational skills;
• Excellent communication skills;
• Experience with national health systems, immunization programmes, and global health initiatives is an added advantage.

Accountant I

Job Description

• As an Accountant you will report to the Senior Project Accountant and be responsible for verifying vouchers and related documents according to set rules. You will also generate payment vouchers and make sure program payments are prepared according to financial policies.
• You will handle monthly reconciliations of debtors and creditors, complete bank reconciliations, and prepare required tax returns like PAYE, VAT, and NSSF. You’ll also update the program’s fixed asset records and ensure they match with the general ledger.
• Your role will include maintaining records, preparing financial reports like expenditure returns and bank reconciliations, and ensuring the safety of accounting records and assets. You will also take on other tasks as assigned.

Key Responsibilities

• Verifying vouchers and committal documents in accordance with laid down rules and regulations;
• Generating payment vouchers and other documentation as may be required for prompt dispatch;
• Preparing the Program payments in line with financial management policy provision;
• Issuing of receipts to inward funds received and inward register for cheques received and direct banking while maintaining cheque payment register;
• Reconciling debtors and creditors registers on a monthly basis;
• Undertaking monthly bank reconciliation and advise on outstanding/uncleared effects;
• Preparing statutory returns in compliance with relevant tax laws, i.e. PAYE, VAT, NSSF, SHA etc;
• Maintaining and updating the programs fixed assets register on a regular basis and assigning asset codes for marking reconciling with the relevant GL accounts;
• Generating imprest requests and maintaining up to date register on prompt surrender for monthly review;
• Posting receipts and payments cash book and Vote book and maintaining the PMU’s cash book;
• Capturing data, maintaining primary records such as cashbooks, ledgers and registers and maintaining records for the Program;
• Maintaining cheque payments and cheque inward/receipts register ensuring completeness and accuracy of Payee, dispatch, cancelled cheques etc.
• Maintaining finance documents movement register and recording of correspondence, requests from other Department and payments instructions;
• Preparing financial reports which include monthly, quarterly and annual expenditure returns, bank reconciliation, revenue/AIA returns and cash flow statements;
• Preparing, generating and compiling of accurate reports and briefs on financial issues including cash liquidity analysis, commitment and expenditure trends and formatting financial estimates;
• Ensuring safe custody of project accounting records and assets; and
• Any other duties that may be assigned from time to time.

Required qualifications, Skills and Experience

• Passed Certified Public Accountant (CPA) Part (II) Examination offered by Kenya Accounts and Secretaries Examination Board (KASNEB) or equivalent and relevant qualification from a recognized institution.
• Bachelor’s degree in any of the following disciplines: – Commerce (Accounting or Finance option), Business Administration (Accounting option) or any other equivalent qualification from a recognized institution.
• At least three (3) years’ experience in a similar position in the public or private sector.
• Registration with the Institute of Certified Public Accountants of Kenya (ICPAK) or other relevant professional body and in good standing
• Certificate in relevant computer accounting packages from a recognized institution and,
• Shown merit and ability as reflected in work performance and results.
• Experience with UN and GOK- Donor project accounting standards is an added advantage.

Senior Project Accountant

Job Description

• As a Senior Project Accountant, you will be reporting to the NVIP Project Coordinator and provide financial advisory services to the Project Manager and stakeholders, ensuring compliance with accounting regulations and project guidelines.
• You will oversee payment processing, verify financial documents, and enforce accounting standards, including GAAP, IPSAS, and government policies.
• Additionally, you will supervise cash withdrawals, reconcile bank statements, analyze revenue collections, and generate financial reports.
• You will also coordinate with government departments, maintain accurate financial records, safeguard project assets, and support staff training and development.

Key Responsibilities

• Providing advisory services to the Project Manager and other stake holders on all financial and accounting matters related to the project;
• Overseeing provision of quality and timely accounting services relating to the project;
• Verifying payment vouchers and committal documents in accordance with the project’s SOPs and the laid down financial rules and regulations;
• Processing and authorizing payments;
• Preparing and compiling financial reports;
• Ensuring application of Generally Accepted Accounting Principles (GAAPs) including the International Public Sector Accounting Standards (IPSAS) and GOK accounting policy and techniques in accounting for project finances, assets, revenue, expenditure and costs;
• Verifying bank reconciliation statements;
• Supervising cash withdrawal for office use and ensuring safety of the same;
• Supervising processing of personal and merchant claims guided by cash balances in the cash books in line with the National Treasury regulations;
• Analyzing revenue collections and generating appropriate reports;
• Coordinating preparation of management financial reports which include monthly, quarterly and annual expenditure returns, bank reconciliation, revenue/AIA returns and cash flow statements
• Maintaining of up to date and accurate books of accounts; safeguarding Government Assets and records in the project; and supervision, training, development of subordinates.
• Liaising with the State Department for Medical Services’ Accounting and Internal Audit units on all relevant matters concerning the project.

Required qualifications, Skills and Experience

For appointment to this position, a candidate must: –

• Have Bachelor’s degree in any of the following disciplines; Commerce (Accounting/ Finance option), Finance, Economics, Business Administration, Business Management or equivalent qualification from a recognized institution;
• Preparing management financial reports which include monthly, quarterly and annual expenditure returns, bank reconciliation, revenue/AIA returns and cash flow statements
• Passed Certified Public Accountants CPA (K) Part III Examination or equivalent qualification from a recognized institution;
• Be proficient in computer application including accounting packages;
• Registration with the Institute of Certified Public Accountants of Kenya (ICPAK) or other relevant professional body and in good standing
• Minimum of five (5) years of progressive experience in accounting, with a track record of success in senior accounting roles in a donor funded organization or Government.
• Ability to adopt to changing project requirements, priorities, and deadlines while maintaining accuracy and integrity in financial reporting;
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams;
• Ability to adapt to changing project priorities requirements, and deadlines while maintaining accuracy and integrity in financial reporting; and
• Strong attention to detail to accurately track project expenses, reconcile accounts, and ensure compliance with financial regulations.
• Experience with UN and GOK- Donor project accounting standards is an added advantage

Senior Finance Officer

Job Description

• As a Senior Finance Officer, you will report to the NVIP Project Coordinator. You will review fund allocations against planned activities for the NVIP, ensuring all expenses align with the Public Finance Management Act, 2012, and Gavi’s financial policies. Using financial monitoring tools, you will track expenses and advise the Head of NVIP on any discrepancies or issues.
• You will be responsible for preparing and implementing budgets, ensuring adherence to work plans, and tracking monthly expenditures to stay within the Gavi budget. You will also verify invoices to ensure they align with procurement regulations and agreements with Gavi. Additionally, you will prepare financial progress reports, assist in addressing queries from Gavi, and support the preparation of annual budgets and project costing.
• Your duties will also include conducting field visits to monitor financial expenses at the county level, coordinating project management reports, and supporting proposals for additional or reallocated funds. You will also perform other duties as assigned.

Key Responsibilities

• Reviewing the funds allocation against the activities to be implemented by NVIP for all disbursements received from the National Treasury Gavi Program and advise the Head NVIP;
• Using the Financial monitoring tool to monitor expenses against the activities for which the disbursement was made to NVIP under the GAVI Program;
• Undertaking risk assessment and management of the NVIP GAVI Budget;
• Ensuring all the expenditures under NVIP, GAVI grants are incurred in conformity with the laid down Public Finance Management Act, 2012 and Gavi Financial Management policies and guidelines;
• Keeping record of all disbursements to NVIP and related expenses;
• Ensuring budget planning, preparation and implementation by ensure adherence to approved work plans, procurement plans and cash management procedures;
• Tracking on a monthly basis the expenditures incurred by the NVIP and ensure they are in accordance with the Gavi budget and agreement between the Principal Recipient, and the Gavi;
• Verifying all the invoices submitted for the Gavi Program to ensure that they are in conformity with the Public Procurement Act and the agreement between the Principal Recipient and the Gavi;
• Preparing financial progress and periodic reports, briefs on budgetary policy issues as required by the Principal Recipient and the Gavi;
• Supporting the Principal Recipient to address queries from the Gavi secretariat on financial management and financial reports of the GAVI grants;
• Supporting preparation of annual budgets and costing of projects and activities;
• Initiating proposals seeking funds for additional expenditure and reallocation of funds during the financial year;
• Conducting field visit to monitor the financial expenses at the county levels to ensure they are in line with approved work plans;
• Coordinating regular preparation of Project Management Reports, as a part of the Gavi financial reporting requirements; and
• Any other duties as may be assigned.

Required qualifications, Skills and Experience

• Bachelor’s degree in Finance, Accounting, Economics or equivalent and related qualification from a recognized institution;
• Passed Certified Public Accountant, Kenya (CPA-K) part II Examination or equivalent and relevant qualification from a recognized institution
• Certificate in computerized financial management packages;
• At least five (5) years working experience in a similar project with an international organization or Government of Kenya;
• Knowledge of GOK planning, budgeting and financial management procedures;
• Knowledge of organization of health service delivery system in Kenya, including the devolved health system;
• Knowledge of Gavi management rules and regulations;
• Demonstrate ability and commitment to teamwork and coordination with multiple partners;
• Excellent communication and problem-solving abilities;
• Ability to work within set timelines;
• Self-motivated and creative;
• Relevant work experience with a donor funded project will be an added advantage;
• Adapt to changing priorities and responsibilities in a dynamic work environment.

Senior Supply Chain Management Officer

Job Description

• As a Senior Supply Chain Management Officer, you will report to the NVIP Project Coordinator. You will lead the procurement and asset disposal processes for the NVIP GAVI Project Management Unit, ensuring compliance with the Public Procurement and Disposals Act, 2012, Gavi guidelines, and relevant regulations. You will also raise awareness of procurement procedures among users and ensure they are followed.
• You will prepare procurement plans, implement strategies to improve supply chain efficiency, and ensure the timely supply of quality goods and services. You will manage supplier relationships, carry out price surveys and market research, and maintain an updated list of prequalified suppliers. Additionally, you will provide secretariat services to procurement committees overseeing large procurements.
• Your role will also include preparing supply chain management reports, supervising and training assistants, advising management on procurement controls, and ensuring proper recording and custody of procurement documents. You will monitor stock levels, issue goods to users, and collaborate with other teams to achieve program goals.

Key Responsibilities

• Providing leadership in the procurement and asset disposal process for the NVIP GAVI Project Management Unit in accordance with the Public Procurement and Disposals Act, 2012 and Regulations as well as Gavi guidelines;
• Ensuring adherence to procurement procedures and standards through creating awareness to the users on the processes to be followed;
• Preparing procurement plans;
• Implementing procurement methods and strategies that ensure efficiency and effectiveness in the supply chain function;
• Ensure supply of quality goods and services ordered and prompt delivery of the same to the user through timely processing of the requisitions placed;
• Drafting, execution and management of Procurement Contracts;
• Providing secretariat services to the ad hoc procurement committees which oversees the large procurement for the program;
• Ensuring cost rationalization by carrying out price surveys and market research to determine price trends to help suppliers’ appraisal and ensure value for money;
• Managing supplier relationships through maintaining good communication and timely processing of payments for mutual benefit of the program and the suppliers;
• Maintaining an updated list of prequalified suppliers;
• Preparing supply chain management reports/returns to inform the management on decision making;
• Supervising and training any assigned assistants in the NVIP Gavi PMU to enhance work efficiency;
• Advising the management on internal control to be applied in procurement to enhance efficiency;
• Ensuring proper recording and custody of all procurement documents and inventory;
• Safeguarding and managing procurement records and filing, ensuring proper inventory of procured assets and preparation of the reports;
• Issuing goods to users as per the requests in a timely manner and as per the specifications raised by the user departments;
• Monitoring stock levels and ensure re – order levels are not exceeded in order to minimize stock outs;
• Collaborating with different teams to achieve the program goals and objectives; and
• Any other duties as may be assigned.

Required qualifications, Skills and Experience

For appointment to this position, a candidate must: –

• Bachelor’s Degree in Purchasing and Supply Chain Management, Business Management, Commerce or any other related field.
• Minimum three (3) years of relevant experience preferably in a donor funded organization or Government.
• Knowledge of Government of Kenya planning, budgeting and procurement management procedures.
• Knowledge on Public Procurement, Contract Management, Records Management and Resource Management.
• Goes beyond the expected procedures and tasks to provide satisfactory user experience and continuously seek new ways of doing things.
• Makes specific changes in the system or in their own work methods to improve performance.
• Knowledge of Gavi rules and regulations preferred.
• Demonstrate ability and commitment to teamwork and coordination with multiple partners.
• Excellent communication and problem-solving abilities.

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Background and Context

The Ministry of Health (MoH) is the Government body whose key mandate is to build a progressive, responsive and sustainable healthcare system for accelerated attainment of the highest standard of health to all Kenyans as enshrined in the Constitution of Kenya 2010.

The Ministry is undertaking an elaborate process to digitize its health ecosystem; a key enabler towards realization of Universal Health Coverage; through the Digital Health Agency (DHA), a body established under Part II of the Digital Health Act of 2023; with the mandate to develop, operationalize and maintain a secure, compressive and integrated health system through management of the core digital health systems and infrastructure.

The State Department for Medical Services has entered into an agreement with Safaricom Consortium for Provision of Healthcare Information Technology Digitalization for Universal Healthcare Project and has set up a Project Management Office to oversee the implementation of the project.

The Project seeks to recruit qualified and competent persons to fill vacant positions in the Project Management Office on a two-year contract (renewable) as shown below.

Please Note:

• Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.
• Only shortlisted and successful candidates will be contacted.
• Canvassing in any form will lead to automatic disqualification.
• The State Department for Medical Services is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenyans diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. Therefore, people with disabilities, the marginalized and the minorities are encouraged to apply.
• Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcripts during interviews.
• It is a criminal offence to present fake certificates/documents.
• Serving officers shall be required to produce the original letter of appointment to their current substantive post during the interview.