International Rescue Committee Jobs, IRC Jobs, NGO Jobs,
- Requisition ID: req52547
- Job Title: Human Resources Assistant
- Sector: Human Resources
- Employment Category: Fixed Term
- Employment Type: Full-Time
- Open to Expatriates: No
- Location: Kakuma, Kenya
Work Arrangement:
Job Description
The International Rescue Committee (IRC) is a leading humanitarian and development agency, supporting communities in transition in 40 countries. Simultaneously a global technical leader and proven implementer, IRC has shaped youth priorities and approaches at the national level and implemented programs at the community level since its founding in 1933. IRC has worked in Kenya since 1992, implementing highly effective programs in youth livelihoods, economic development, women empowerment, integrated healthcare, and nutrition.
Summary of Responsibilities:
The HR Assistant is responsible for supporting the field HR Office in HR administrative tasks to ensure smooth running of the office.
Key Tasks:
Talent Acquisition:
- Support the assigned recruiter for the field office with all field office recruitment by:
- Vacancy posting in internal and external media as appropriate.
- Contacting candidates for interview.
- Providing the panel with interview packs.
- Contacting referees post interview to support appointment.
- Sending unsuccessful candidates, regret letters.
- Maintain updated recruitment files for each position recruited.
Talent Management:
- Ensure that all staff requirements prior to arrival are available.
- Ensure all new staff are appropriately enrolled onto the payroll &Employee benefits schemes with the appropriate documentation.
- Maintain staff files with all the requisite documentation.
- Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.
Contract Management:
- Monitor expiry of staff contracts and advise the HR Officer on a timely basis.
- Assist in preparing of contracts/LOU’s (Letters of Understanding) for Kakuma Incentive staff i.e. new staff/renewal.
Services and Administration:
- Maintain a detailed knowledge of IRC personnel policies and assist the Human Resource department in ensuring employee adherence.
- Maintain up to date records (forms, approvals, requisitions) for all field staff in relation to Personnel files, Recruitment, Leave,
- Training, Performance Management, Benefits, Payroll, Exit.
- Close and archive personnel files on timely basis.
- Preparation of mailbag.
- Ensure timely submission of monthly timesheets.
- Support localized incentive/refugee recruitments.
- Preparation Incentive/refugee staff Payroll before review by the HR Officer.
- Maintaining stationery supplies for HR Office
HRIS:
- Support the maintenance of all talent acquisition and management processes on Workday HRIS management system.
Reporting:
- Provide weekly/monthly reports to the HR Officer on the status of Personnel files, Leave, Training, Performance Management, Benefits, Payroll.
Staff Training and Development:
- Facilitate all requests for staff training as approved in Annual L&D Plan and maintain database of trainings attended.
Separation Process:
- Coordinate the exit process and ensure finalization of all procedures within one month.
- Ensure timely deletion of staff from insurance benefits.
Qualifications
- At least 2 years’ experience working in a busy HR department.
- Degree / Diploma in Human Resource, Business Administration, Business Management or related Field.
- Strong interpersonal skills, high degree of flexibility and a standout colleague.
- Excellent writing and organizational skills.
- Experience working in a multi- cultural society.
- Conversant with word processing, spreadsheet and email computer applications.