Finance jobs, Accounting jobs, Project Management jobs,
Project Finance Administrator
Job Responsibilities:
- Provide timely first-level review and approval for the project’s activities and expenses.
- Act as the custodian of the policies and procedures put in place by PATH to safeguard the operations of the project.
- Analyze the project’s expenses and prepare project pipeline status monthly.
- Prepare quarterly accrual reports.
- Track the project’s deliverables and ensure timely update in salesforce.
- Capacity build the project staff on matters compliance and efficient resources utilization.
- Assist in the review of the contracting mechanisms, including purchase orders, consultants agreements and sub awards.
- Support the preparation and monitoring of the projects annual and life of the project budgets.
- Ensure compliance with the project’s award terms and conditions.
- Assist in building appropriate operational and financial systems to effectively receive, expend, and account for donor funds.
- Carry out regular review of program-wide adherence to identified compliance issues including intervening where necessary.
- Support and foster partnership and collaborative initiatives between the finance and program teams.
- Review procurement contractor justifications.
- Carryout any other relevant duties as may be assigned from time to time.
Background, Experience & Requirements:
- Bachelor’s degree in business, finance, accounting, or related field plus a full CPA(CPA-K) or ACCA qualification. Relevant master’s degree is an added advantage.
- At least five years’ experience in financial management or administration.
- Excellent analytical, financial management and budgeting skills.
- Experience in financial forecasting and reporting.
- Ability to coordinate project work involving team members at junior and senior levels across the organization.
- In-depth knowledge of USAID and other international donor requirements.
- Ability to learn, adopt and champion new business systems and processes.
- Extensive knowledge of the Microsoft Office suite of tools, particularly MS Excel, Word, PowerPoint, outlook, and SharePoint, as well as the ability to learn other software tools readily and use them successfully.
- Project management experience is desirable.
- Excellent communication skills, both written and spoken.
- A high level of integrity and professionalism.
- Ability to identify business needs, gather and analyze information.
Grants and Capacity Building Officer
Job Responsibilities:
- Manage all the phases of the project’s sub-granting processes from award through close-out, including pre-award assessments, preparing sub-award agreements, and securing internal approvals, reviewing requests for disbursement of cash requests for accuracy and compliance with the sub-agreements and monitoring and evaluating sub-grantees performance.
- Determine capacity building needs for sub-grantees and work with various stakeholders (project leadership, programs, office of grants and contracts, finance, etc.) to design customized training packages, including post-training follow up and associated documentation.
- Develop and execute a targeted, risk-based, compliance review and monitoring plan for sub-grantees.
- Monitor sub-award periods and spending trends for sub-grantees and work with project teams to request and secure any modifications on a timely basis.
- Ensure that all required sub-grantees documentation is filed in the sub-awards management Information System (Salesforce) and ensure that copies of supporting documents for sub-grantees expenses are available for audit.
- Review monthly financial reports from the sub-grantees for compliance, accuracy, and completeness and make reimbursement requests.
- Support sub-grantees audit process and take action to resolve findings contained in audit reports, such as cost items questioned or unresolved.
- Prepare regular and ad hoc sub-awards management reports and analysis that are useful, efficient, and effective in supporting and informing decision making.
- Ensure that the sub-grantees adhere to the sub-award terms and conditions.
- Ensure effective channels of internal and external communications relating to sub-grants are established and respected.
- Ensure the timely administration of all sub-award closeouts
Key Competencies required:
- Partnership
- Accountability
- Stewardship
- Integrity
- Communication
Typical Background, Experience & Requirements:
- A bachelors degree in Business, Accounting, Finance, Management, Auditing, Economics, or related field plus a full CPA qualification. A masters degree will be an added advantage.
- A minimum of 3 years’ relevant experience in the NGO sector.
- Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English.
- Excellent report writing and presentation skills
- Detail oriented; high degree of accuracy and strong analytical skills.
- Ability to develop and implement training programs for multi-faceted audiences
- Ability to interpret funding regulations and develop implementing procedures.
- Experience in providing technical assistance to build organizational capacity of local organizations using tools such as organizational capacity assessments and Non-U.S. Organization Pre-Award Survey.
- In depth knowledge of United States Government grant and procurement regulations, systems, and procedures for managing complex grant programs with many partners and beneficiaries
- Advanced Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other Microsoft Office products highly desirable.
Method of Application
Use the link(s) below to apply on company website.