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- Job Opening ID: 241515
- Job Network : Management and Administration
- Job Family : Finance
- Category and Level : General Service and Related Categories, G-6
- Duty Station : NAIROBI
- Department/Office : United Nations Environment Programme
- Date Posted : Sep 13, 2024
- Deadline : Oct 12, 2024
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Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.
The overall objective of UNEP’s Climate Change Division is to deliver effective strategic guidance and high-impact action in support of the transition towards climate stability. Its work is guided by ambition, innovation, credible science, and alignment to global climate goals and needs of individual countries. The Climate Change Division works with Members States and Partners to accelerate and support a just transition by addressing climate change mitigation and adaptation through enhancing implementation capacity, provision of data information and knowledge, access to finance and technology, and building resilience. It promotes sustainable development and effective policies for climate stability; support action so that countries progress on decarbonization, dematerialization, and resilience pathways in line with their climate commitments, aspirations, and needs; and foster transparency in reporting.
This post is in UNEP’s Climate Change Division, Programme Management and Administration Unit (PMAU), Nairobi duty station. Under the overall supervision of the Chief, PMAU, and the direct supervision of the Administrative Officer, the incumbent will be responsible for the following duties:
Responsibilities
- 1. Project Design and Development: Verify documents for overall budgetary accuracy, consistency and uniformity in presentation and ensure comprehensiveness and compliance with formats prescribed; Cross-check consistency of figures in tables with the text of the reports, and verify references to other reports and documents, suggest corrections to be made to the Fund Management Officer concerned; Co-ordinate with other finance and programme staff in preparing budgets with respect to project document; Liaise with Executing Agency and UNON to obtain third party/payee details.
- 2. Project Implementation: Prepare/review funding documents for budget allotments, review expenditure reports from executing agencies to ensure (a) correct account and objects of expenditure have been charged (b) validity of charges (c) availability of funds; Review/prepare project structure and commitments in Umoja; Review and process cash advances, UNDP authorizations and fund transfers to EAs, ensuring that the advances are within the approved budget and approved by FMO; Initiate processing of cash advances and expenditures through UNON applications portal and follow up with UNON for remittances of funds and liquidation of expenditure reports; Notify payees of status of payments and investigate complaints of non-receipt.; Assist FMO with regular review of UNDP IOVs to ensure that they have been properly recorded; Monitor expenditures to ensure they remain within authorized levels; Analyze variances between approved budgets and expenditures and prepare adjustments as necessary; Assist in annual project revisions and supporting schedules; Reconcile project accounts against independent audit certificates received from executing agencies.
- 3. Project Evaluation and Closure: Update project database with relevant project information on revision/closure of project; Provide financial information required in Project Implementation Review (PIR), Mid-term review/evaluation and Terminal Evaluation; Assist in the preparation of project completion and closing revision and supporting schedules. Process disposal of non-expendable equipment in accordance with UNEP procedures before closure of projects. Prepare request for refund of unspent balances for approval by Fund Management Officer; Track receipt of expected income through Treasury deposit report and ensures credit is posted correctly to the proper Trust Fund.
- 4. General: Provide general administrative support to Fund Management Officer and other team members; Provide guidance and training to colleagues and supervise other General Service staff as required; Track and follow-up on administrative processes in progress; Maintain and keep up-to-date project files. Archive documentation as required, Keep log of archived files and track of archived information.
- 5. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 6. Assists with visualizations and updating information material such as web pages or brochures. 7. Perform other related duties as assigned.
Competencies
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations, and procedures. Knowledge, skills, and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including Programme development and database management, payments and treasury operations. Ability to identify and resolve data discrepancies and operational problems. The ability to perform analysis, modelling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Education
- Completion of high school education is required.
Job – Specific Qualification
- Relevant training in finance or accounting is required.
Work Experience
- A minimum of seven years of progressively responsible work experience in finance, budget, accounting, administrative services or related area is required. The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
- Experience with SAP or similar Enterprise Resource Planning system (ERP) is required. Financial Management/ Accounting experience is required.
- Experience in conducting trainings is desirable. Experience with an international organization is desirable. Experience with Vertical/Global funds such as Global Environment Facility (GEF) or Adaptation Fund (AF) or Green Climate Fund (GCF) is desirable.
- Experience in financial transactions analysis and reporting is desirable One (1) year or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of UN. For this post, fluency in English is required. Knowledge of another official United Nations language is desirable.
- NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
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