UN Jobs, United Nations Jobs, UNON Jobs
- Job Opening ID: 244779
- Job Network : Management and Administration
- Job Family : Human Resources
- Category and Level : Professional and Higher Categories, P-3
- Duty Station : NAIROBI
- Department/Office : United Nations Office at Nairobi
- Date Posted : Oct 8, 2024
- Deadline : Nov 6, 2024
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Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya.
UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).
This post is located in the Human Resources Management Service (HRMS), Talent Acquisition Unit, within the Division of Administrative Services of the United Nations Office at Nairobi. Under the supervision of the Chief, Talent Acquisition Unit, the incumbent will be responsible for carrying out the following duties:
Responsibilities
1. Strategic Workforce Planning & Talent Sourcing:
- Develop and implement talent acquisition strategies aligned with the organization’s short and long-term goals.
- Collaborate with department heads and senior management to forecast hiring needs and develop recruitment plans that meet organizational objectives.
- Identify upcoming job openings in coordination with client offices.
2. Job Classification & Guidance:
- Prepare classification analyses of jobs in the Professional and General Service and related categories.
- Provide guidance to programme managers on the application of classification policies and procedures.
3. Recruitment Advisory & Support to Hiring Managers:
- Provide guidance and advice to hiring managers on job design, language, skillsets, and levels.
- Guide hiring managers in developing effective sourcing strategies and outreach initiatives to attract the right talent for available positions.
- Review draft job openings and conduct human resources assessments of applications.
- Review recommendations on the selection of candidates by client offices, ensuring conformity with UN staff selection system policies.
4. End-to-End Recruitment Management:
- Manage the entire recruitment cycle, including job posting, candidate sourcing, application screening, interview coordination, reference checks, and offer management.
- Ensure a streamlined and effective recruitment process that attracts high-quality candidates.
- Serve as ex-officio/secretary to central review bodies, preparing and presenting cases to these bodies.
5. Diversity and Inclusion Initiatives:
- Implement strategies to attract diverse talent, ensuring that recruitment practices promote equity and inclusion.
- Monitor applications and track diversity and inclusion dimensions of candidates.
- Partner with internal and external stakeholders to develop and execute outreach programs aimed at underrepresented groups.
6. Data Analysis & Recruitment Metrics:
- Coordinate monitoring and compliance of recruitment key performance indicators (KPIs).
- Monitor and analyze recruitment metrics to assess the effectiveness of talent acquisition strategies and processes.
- Use data-driven insights to identify areas for improvement, optimize recruitment efforts, and inform decision-making.
7. Team Supervision & Compliance:
- Supervise the work of Human Resources Assistants in carrying out administrative transactions, including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
- Advise Human Resources Assistants on recruitment-related activities, including the preparation of job offers for successful candidates.
- Oversee the maintenance of filing systems and ensure compliance with relevant policies and procedures.
8. Policy Advisory & Development:
- Provide advice on the interpretation and application of policies, regulations, and rules, including exceptions to such policies.
- Keep abreast of developments in various areas of human resources to ensure effective policy application.
9. Employer Branding & Candidate Experience:
- Enhance employer branding initiatives to position the organization as an employer of choice.
- Ensure a positive candidate experience throughout the recruitment process by providing timely feedback, clear communication, and a supportive environment.
10. Additional Duties
- Perform other related tasks as requested by the Chief, Talent Acquisition Unit.
Competencies
PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting; ability to identify issues, formulate opinions, make conclusions and recommendations; the ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
- Advanced university degree (Master’s degree or equivalent) in public or business administration, human resources management or related area is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
- A minimum of five (5) years of progressively responsible experience in human resources management, administration or related area is required.
- A minimum five (5) years’ experience in talent acquisition and staffing is required.
- A minimum three (3) years’ experience supervising a team is required. Relevant recruitment experience of at least three (3) years at a professional level with the United Nations or equivalent international organization is desirable.
- Experience in job design, specifically in the classification of functions to determine appropriate levels and alignment to organizational goals, is desirable. Experience with PeopleSoft platforms, such as inspira or equivalent is desirable.
- A minimum three (3) years’ experience in Employee value Preposition (EVP) and active talent sourcing is desirable.
- A minimum three (3) years’ experience in implementing disability inclusion initiatives within the recruitment process is desirable.
- Two (2) years or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable.
- NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
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