UN Jobs, United Nations Jobs, UNON Jobs,
- Job Opening ID: 245331
- Job Network : Logistics, Transportation and Supply Chain
- Job Family : Procurement
- Category and Level : Professional and Higher Categories, P-3
- Duty Station : NAIROBI
- Department/Office : United Nations Office at Nairobi
- Date Posted : Nov 5, 2024
- Deadline : Dec 19, 2024
UN Jobs CV review >> Submit your CV here
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat), the Resident Coordinator System (RCS) and Kenya Common Bank Office (KCBO) as well as other United Nations offices in Kenya and globally by providing administrative, conference and information services (www.unon.org).
This post is located in the United Nations Office at Nairobi, Procurement Section at the Nairobi duty Station under the overall supervision of the Chief, Procurement Section.
Responsibilities
- Plans, develops and manages all procurement and contractual aspects of projects of significant complexity specifically related to major construction and renovations of buildings within the UNON complex through a worldwide procurement of diverse services and commodities (e.g. works, services, information technology, electronic equipment and instruments, building maintenance materials, office supplies, construction, furniture, etc.) taking into account local economic and other conditions.
- Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
- Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
- Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
- Utilize establishment procurement procedures to clarify and solve procurement-related queries from requisitioned.
- Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
- Develop and prepare contracts for the procurement of goods and services; Issue international tender invitations; Evaluate responses and make recommendations for the finalization of purchase and award of contracts; Approve procurement orders up to the authorized limits and prepare draft submissions for the Chief Procurement Officer (CPO) before presentation to the committees on contacts for review and subsequent approval by the authorized official.
- Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyze statistical data, market reports and availability of goods and services.
- Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation; Conduct or coordinate all phases of negotiation of disputes arising from contacts.
- Prepare a variety of procurement related documents, contacts, communication and guidelines.
- Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Performs any other duties as requested by the supervisor.
Competencies
PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services; knowledge of contract law and expertise in handling complex contract issues; in-depth grasp of leading-edge procurement techniques, practices and operations; ability to address broader issues of procurement in terms of impact at the programme and institutional level; good working knowledge of best value for money concept and methodology; strong analytical skills and good knowledge of quantitative methods to measure supplier capacity and commercial offers; extensive knowledge of sources of supply, market trends and pricing; excellent negotiating skills in resolving conflict and ability to shape and influence agreement with requisitioning offices and vendors; discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues; ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
- An advanced university degree (Master’s or equivalent) in supply chain management, procurement, business administration, commerce, engineering, law or related fields is required.
- A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Job – Specific Qualification
- Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required. Please attach a copy of your CIPS Level 4 certificate or a copy of your equivalent professional certification.
Work Experience
- Five (5) years of experience in Procurement of global service contracts, out of which three (3) years in Contract Administration and/Contract Management is required.
- Experience in administering or managing design and/or construction contracts in the UN system or international organizations is desirable.
- Experience in managing large procurement cases for goods and services in large international organizations is desired.
- One (1) year experience supervising a procurement team is desirable.
- Experience working with a Systems Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
- Two (2) years or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language is desirable.
- NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
UN Jobs CV review >> Submit your CV here
I’m Daniel Mutuku, a Career Coach. I help professionals get jobs with the UN, NGOs and international organisations.
Discover and unlock your full career potential and achieve your top career goals. As your career coach, I will support you through the application process, all the way until you secure the job.
Professionals who want to get a job that pays them well for their skills, experience and who strongly want to be in charge of their professional life always have a COACH.
“It is never too late to be what you might have been.”—George Eliot