Senior Executive Associate – G6 Job at UNICEF

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Senior Executive Associate, (G-6), Nairobi, Kenya Country Office, #13069

• Job no: 590503
• Position type: Fixed Term Appointment
• Location: Kenya
• Division/Equivalent: Nairobi Regn’l(ESARO)
• School/Unit: Kenya
• Department/Office: Nairobi, Kenya
• Categories: Executive Management

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UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to learn

How can you make a difference? 

Under the supervision of a Head of Office, the Senior Executive Associate is accountable for procedural communications, operations and administrative support services, as well as specialized administrative functions, to enhance the smooth running of the supervisor’s day-to day activities, as well as his/her section. Senior Executive Associates also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

COMMUNICATIONS SUPPORT:

• On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
• Communicate sensitive information to higher level managers.
• Provide routine information pertaining to the work of the division/office.
• Draft responses to written inquiries on routine questions.
• Coordinate responses to sensitive inquiries.
• Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.

PROTOCOL SUPPORT:

• The post-holder is expected to provide high-level administrative and strategic support to senior leadership, with a strong focus on managing complex protocol-related functions.
• Key protocol functions requiring liaison with Executive Office of the President, MoFA, Senior Government offices and development partners including coordinating high-level official visits, courtesy calls, and bilateral or multilateral engagements involving senior officials at national, regional and county level. This entails securing clearances, managing official correspondence, aligning schedules across multiple institutions, and ensuring strict adherence to national and UN protocol standards. The role demands a strong understanding of government structures, decision-making hierarchies, and formal channels of communication to facilitate timely approvals and effective engagement.
• Additionally, the function involves managing competing and often shifting priorities, particularly during high-level events, emergencies, or joint government-UN initiatives. This includes anticipating protocol sensitivities, resolving scheduling conflicts, briefing senior leadership on protocol considerations, and maintaining diplomatic relations with protocol departments, State House, line ministries, and county governments. Sound judgment, discretion, and the ability to operate under pressure are essential to ensure seamless execution of engagements while safeguarding institutional relationships and reputation.
• The role entails coordinating official engagements, high-level meetings, and correspondence, while liaising closely with other UN agencies and the Resident Coordinator’s Office (RCO) to ensure coherence, compliance with UN protocols, and effective inter-agency collaboration.

ADMINISTRATIVE SUPPORT:

• Maintain the supervisor’s calendar and arrange meetings.
• Organize official travel on behalf of supervisor.
• Preparing briefing materials for official trips or meetings.
• Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.

OPERATIONS SUPPORT:

• Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
• Maintains and updates a system which monitors the absence of staff.
• Supports management of administrative supplies, office equipment, and updating the inventory of items.

BUDGET MONITORING SUPPORT:

• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.
• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

PROCUREMENT SUPPORT:

• Guide managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, SD and DHR.
• Facilitate the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements.
• Maintain up-to-date vendor lists, partners, and consultant rosters

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

* A bachelor’s degree from a recognized academic institution in a field relevant to the position may replace three years of related work experience. A master’s degree may replace an additional two years.

Work Experience: 

• A minimum of six years of relevant administrative or clerical work experience is required.

Skills:

• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
• Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.

Language Requirements: Fluency in English and Swahili is required.

The salary for a Senior Executive Associate (G-6) at UNICEF in Nairobi, Kenya, starts at approximately 273,065 KES per month (roughly $2,100–$2,125 USD). This General Service (GS) level position is usually for national staff, with remuneration highly dependent on the specific duty station and post adjustment. UN Talent +4

Key details regarding the G-6 salary:

• Monthly Salary: The minimum is typically 273,065 KES, which fluctuates based on currency exchange rates (approx. $2,112–$2,123 USD).
• Annual Earnings: Estimates for G-6 roles in Nairobi range around $7,000 – $11,000+ per year, often dependent on the specific agency, contract, and allowances.
• Context: G-6 is a General Service level aimed at local professionals, often requiring 6+ years of experience, and is generally exempt from income tax. UN Talent +4

Note: The salary mentioned above is an estimation based on UN Talent and may vary depending on the official job posting. 

Advertised: Mar 11 2026 E. Africa Standard Time
Application close: Mar 18 2026 E. Africa Standard Time

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