Coordination Officer P4 Job at UNEP- Nairobi Kenya

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• Job Opening ID: 274240
• Job Network : Economic, Social and Development
• Job Family : Programme Management
• Category and Level : Professional and Higher Categories, P-4
• Duty Station : NAIROBI
• Department/Office : United Nations Environment Programme
• Date Posted : Mar 31, 2026
• Deadline : Apr 29, 2026

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Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP implements legislative mandates of the United Nations Environment Assembly and the United Nations General Assembly, ensuring coherent delivery of its programme of work. Its mandate is to, among others, coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of the governments and the international community for action.

This position is located in the Governance Affairs Office, UNEP, Nairobi duty station. Under the guidance and oversight of the Director, Governance Affairs Office, the incumbent, will be responsible for the following duties:

Responsibilities

• Plan, coordinate, supervise and carry out in a timely manner the logistical arrangements for the sessions of the United Nations Environment Assembly (UNEA) and the Open-ended Committee of Permanent Representatives (OECPR).
• Lead the coordination with the United Nations Office at Nairobi (UNON), including the Division of Safety and Security (UNDSS) and other United Nations (UN) Agencies, of all aspects of UNEA and OECPR session, including registration, security, protocol, and conference services.
• Coordinate with the Communication Division of UNEP on all communication and outreach activities and the design and branding of the meeting rooms.
• Oversee the content management of the UNEA website and other platforms such as documentation platforms, mobile applications and registration platforms.
• Coordinate with relevant entities on the multilingual live streaming of the meetings of UNEA and the OECPR sessions and uploading of related documentation on relevant platforms and websites.
• Coordinate with the relevant Ministries in the Government of Kenya and the Permanent Mission of Kenya to UNEP on logistical, protocol and operational matters related to UNEA and OECPR sessions.
• Lead the coordination of all procurement matters for UNEA and the OECPR sessions, including preparing, revising and updating terms of reference for procurement, ensuring timely submission, managing of vendors and contractors, and undertaking appropriate follow-up.
• Coordinate the implementation of greening measures for UNEA and the OECPR sessions based on the United Nations (UN) environmental policies and standards for UN conferences.
• Coordinate the implementation of disability inclusion measures for UNEA and the OECPR sessions based on the United Nations (UN) policies and standards for UN conferences.
• Support the Chair and Secretary of the UNEA Strategic Taskforce.
• Undertake or oversee the administrative tasks necessary for the preparations of UNEA and the OECPR sessions, including the development and follow up of budgets, resource mobilization and reporting on budget performance.
• Assist with UNEA resource mobilization efforts, especially with regard to logistics.
• Assist with liaison with the Host Country on logistical matters.
• Undertake survey initiatives; design data collection tools; review, analyze and interpret responses, identify problems/issues and prepare conclusions.
• Undertake internal and external outreach activities; conduct training workshops, seminars, makes presentations on assigned topics/activities.
• Support the planning and organization of the Committee of Permanent Representatives Subcommittee meetings.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Perform other duties as required or requested.

Competencies

PROFESSIONALISM: Knowledge and understanding of complex conference and event management, including planning, coordination and delivery of large-scale intergovernmental meetings, stakeholder engagement, logistics, procurement, and digital platforms. Ability to manage logistics, procurement, budgets, and stakeholder engagement. Ability to apply UN policies and standards and deliver results in a high-pressure, politically sensitive environment. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

JUDGEMENT/DECISION MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before deciding; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

• Advanced university degree (Master’s degree or equivalent) in business administration, political science, international relations or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in coordinating intergovernmental meetings and conference management in the United Nations system or similar international organizations is required, including demonstrated experience in planning and delivering high-level, complex, multi-stakeholder meetings and conferences at the international level, and managing end-to-end logistical, operational and procurement arrangements for large-scale events involving Member States, intergovernmental organizations, multilateral environmental agreements, senior officials, non-governmental organizations, multiple institutional partners.
• Experience in procurement processes within the United Nations system or similar international organizations, including drafting terms of reference, managing procurement timelines, overseeing vendor performance, and ensuring compliance with applicable financial rules and procedures, is required.
• Experience coordinating across the United Nations system or similar international organizations, particularly with conference services, security, protocol, communications and administrative functions, preferably in the context of governing bodies or treaty-based meetings, is required.
• Experience in liaising with and supervising contractors and service providers, including conference services, IT platforms, streaming providers, logistics and venue services within the United Nations system or similar international organization, is required.
• Experience in integrating environmental sustainability (“greening”) measures into the planning and delivery of large UN conferences, in line with UN environmental policies and standards, is desirable.
• Experience in implementing accessibility and disability inclusion measures for conferences or large events, in accordance with UN policies and standards, is desirable. Two (2) years or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this job opening, English is required.
• The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language	Reading	Writing	Listening	Speaking
English	UN Level II	UN Level II	UN Level II	UN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

A Coordination Officer P-4 position at UNEP in Nairobi, Kenya, typically pays between USD 126,994 and USD 163,733 per year. This is an internationally recruited staff position, which includes a base salary, a post adjustment for the duty station, and potential allowances.

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