Programme Management Assistant G6 Job at UNEP- Nairobi Kenya

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• Job Opening ID: 274316
• Job Network : Economic, Social and Development
• Job Family : Programme Management
• Category and Level : General Service and Related Categories, G-6
• Duty Station : NAIROBI
• Department/Office : United Nations Environment Programme
• Date Posted : Apr 8, 2026
• Deadline : May 7, 2026

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Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Ecosystems Division works with international and national partners to provide technical assistance and advisory services for the implementation of environmental policy and to strengthen the environmental management capacity of developing countries and countries with economies in transition.

This position is located in the UNEP/Ecosystems Division/Marine and Freshwater Branch/Freshwater and Wetlands Unit at the Nairobi duty station. Under the direct supervision of the Programme Management Officer, and overall supervision of the Chief of Unit, the incumbent will perform the following duties:

Responsibilities

• Provides assistance in support of planning and implementation of activities/processes for the Freshwater and Wetlands Unit, on its programme/project initiatives.
• Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/projects and related topics.
• Assists in the coordination of programme/project planning and preparation; monitors the status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
• Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
• Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services in various planning instruments such as the medium-term strategy and internal work plans; provides guidance and ensures compliance with reporting requirements, guidelines, rules and procedures; and ensures completeness and accuracy of data submitted.
• Drafts programme/project summaries, coordinates review and clearance process, and coordinates on finalization and publication of reports in multiple languages as needed.
• Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
• Drafts correspondence and communications related to all aspects of programme/project administration, including work plans, memos and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
• Provides guidance and training to new/junior staff.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Maintains unit files, meetings and calendars; ensures awareness of and compliance with UNEP and Division-wide rules and regulations.
• Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of programme and project management processes, including planning, monitoring, budgeting and coordination of implementation activities. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates an appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• High school diploma or equivalent is required.

Job – Specific Qualification

• Supplementary training in administration, programme and project management or related field is desirable.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in programme or project administration, finance, reporting and project management is required. The minimum years of relevant experience is reduced to two (2) years for candidates who possess a first-level university degree or higher.
• A minimum of three (3) years of experience with ERP systems, Business Intelligence and project structures is required.
• A minimum of two (2) years of working experience within the United Nations system or a similar international organization is required.
• Experience in organizing activities, systematic follow-up, use of tracking tools, and knowledge of legal, budgeting and financial processes is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. There are no additional desirable languages specified.
• The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language	Reading	Writing	Listening	Speaking
English	UN Level II	UN Level II	UN Level II	UN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

A Programme Management Assistant (G-6) at UNEP in Nairobi, Kenya, typically receives a minimum monthly gross salary of approximately 273,065 KES (roughly $2,100 USD). This figure serves as a base for G-6 contracts in Kenya and may vary based on specific post adjustments and allowances.

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