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Finance and Budget Assistant, G6
Responsibilities
BUDGETING:
- Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
- Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary;
- Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations;
- Assist in reviewing requests for creation and extension of positions as well as requests for recruitment;
- Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables;
- Perform certifying functions of financial transactions as per delegation.
ACCOUNTING:
- Process financial documents in line with the financial rules and regulations;
- Review and analysis of various accounting data and assist in the review and analysis of financial statements;
- Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations;
- Verify accuracy of postings and process corrections as appropriate;
- Analyze open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action;
- Perform approval functions of financial transactions as per delegation.
GENERAL:
- Prepare and analyse reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate;
- Perform data extraction and prepare various reports for management review;
- Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner;
- Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning;
- Ensure that all relevant records and audit trails are maintained;
- Act as deputy to team leader and back up for other team members;
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Assigning and monitoring iNeed service requests to ensure compliance with key performance indicators to optimize operational efficiency of finance related services rendered to UNON clients.
- Perform other related duties, as assigned.
Competencies
- PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
- ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
- Completion of high school diploma or secondary school is required.
- Supplemental courses/ training in finance, administration, project management or related field is required.
- A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is required.
Work Experience
- A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
- Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
- Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
- Experience with processes of Financial Management is desirable.
- Experience with integrated business processes, analytics and reporting is desirable.
- One (1) year or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations language is desirable.
Information Technology Assistant, G6
Responsibilities
- Network Administration:
- Participate in the management of UNON’s Local Area Network including Wireless Network and Wide area Network.
- Analyze and plan for the implementation of network projects in accordance with applicable UN policies and standards.
- Review network configuration ensuring maximum efficiency and optimal usage of resources.
- Participate in the management of network backup and security enforcement policies.
- Assist with and supervise the work of personnel and/or contractors assigned to the Network Security Unit.
- Assist with the implementation of new and emerging technologies for data integration.
- Support the design, implementation and maintenance of Data Security projects with emphasis in network security, monitoring, resourcing, and other UN standard technologies.
- Maintain properly administered access control lists including rights and privileges.
- Create scripts in python and ansible to automate repetitive network task. Develop and design solutions around network automation and programmability.
- Participate in major network implementations.
- Participate in creating and updating network documentation and reviewing of syslog data.
- Liaise with UNON service desk to troubleshoot any network related problems.
- Log-in service requests and update work orders in accordance with established procedure; distribute work assignments and monitor progress.
- Log all actions in the work order tracking system, steps taken to resolve problem or to complete task, problems encountered and current status.
- Acts as problem escalation point for technical staff at lower levels; escalate problems/tasks to the appropriate parties in accordance with established procedure.
- Monitor problems to resolution; detect problem patterns and recommend solutions.
- Perform quality assurance procedures to ensure client satisfaction.
- Perform other related duties as required.
- Network Security:
- Participate in planning, implementing, operating and maintaining security controls.
- Perform regular vulnerability assessments of production systems to identify weaknesses and determine the need for security updates and fixes.
- Draft documentation and reports.
- Implement information systems policies, strategies and activities of the Information and Communication Technology Services.
- Participate in analysis of IDS alerts and regular review of network equipment operating system and corresponding vendor security advisories.
- Ensure all network equipment is adequately monitored with appropriate alert escalation.
- Research:3. Technology
- Carry out research and evaluation of hardware, software and communication products and assist in establishing and maintaining performance indicators.
- Participate in testing and evaluating new tools and technologies and making recommendations on the adaptation of such tools to the immediate supervisor.
- Draft end-user and/or technical documentation.
- Keep abreast of developments in information systems and technology in order to make recommendations to supervisors.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Perform any other relevant duties.
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Competencies
- PROFESSIONALISM: Knowledge of information technology and applications, including computer system network; good technical skills, ability to conduct network maintenance, provide server services and user support; the ability to perform analysis, modeling and interpretation of data in support of decision making; show pride in work and in achievements; demonstrate professional competence and mastery of subject matter; conscientious and efficient in meeting commitments, observing deadlines and achieving results; motivated by professional rather than personal concerns; remain calm in stressful situations.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Education
- Completion of secondary education/ high school diploma is required.
- A minimum of CCNP Routing and Switching and Devnet are required.
- Additional technical trainings or certifications with emphasis on Network Routing and Switching, Intrusion Detection Systems, Network Programmability and Automation and Network Security and Wireless is desirable.
Work Experience
- A minimum of seven (7) years of relevant and progressively responsible experience in the information technology in the areas of Routing and Switching, Python Scripting and Network Automation, Troubleshooting, Wireless and Network Security is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
- Strong technical skills in network design, implementation, troubleshooting, and management is required.
- Familiarity with various vendor network equipment (Cisco, Checkpoint, Fortinet, Ruckus) is required.
- One (1) year or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is desirable.