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Administrations jobs in Kenya, Entry level,
Fieldforce Solutions Limited is a local Kenyan agency that provides Experiential Marketing, Branding and Field Force Management Services.
Our client is a company with operations in Kenya currently seeking a detail-oriented and organized Administrative Assistant to join their team and contribute to the efficient functioning of their organization while developing skills in administrative and financial operations.
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Job Summary: The ideal candidate will play a crucial role in ensuring the smooth operation of the office by managing day-to-day administrative tasks, recording employee attendance, assisting with payroll computations, and performing basic bookkeeping duties.
Key Responsibilities:
Administrative Support:
- Perform general office duties such as filing, photocopying, scanning, and handling correspondence.
- Maintain and organize office supplies and inventory.
- Assist in scheduling meetings and appointments.
Attendance Recording:
- Monitor and record daily employee attendance.
- Ensure attendance records are accurate and up-to-date.
- Generate attendance reports as needed for management review.
Payroll Assistance:
- Assist in basic payroll computations namely calculating hours worked and overtime.
- Ensure timely and accurate submission of payroll data.
- Address basic employee payroll inquiries and escalate complex issues as necessary.
Bookkeeping:
- Perform basic bookkeeping tasks, including recording financial transactions and maintaining ledgers.
- Assist in reconciling accounts and preparing financial summaries.
- Support the finance team during audits or financial reviews.
Communication and Coordination:
- Act as a point of contact for internal and external communications.
- Coordinate with other departments to ensure seamless office operations.
Qualifications:
- Diploma or equivalent qualification in Business Administration, Accounting, HR or a related field is preferred.
- Proven experience in an administrative or office assistant role.
- Basic knowledge of payroll processes and bookkeeping principles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- High attention to detail and accuracy.
Method of Application
Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience to jobs@ffsolutions.co.ke.
Application Deadline: 31st December 2024