Administrative Associate Job at UNEP

United Nations Jobs, UNEP Jobs, UN Jobs,

• Description of assignment title: Administrative Associate
• Assignment country: Kenya
• Expected start date: 07/14/2025
• Sustainable Development Goal: 17. Partnerships for the goals
• Volunteer category: National UN Volunteer Specialist
• Host entity: UNEP
• Type: Onsite
• Duration: 12 months (with possibility of extension)
• Number of assignments: 1
• Duty stations: Nairobi

UN Jobs CV review >> Submit your CV here

Mission and objectives

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

Context

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Policy and Programme Division consolidates the policy, programme, quality assurance, monitoring, gender and social safeguards functions of UNEP as well as its engagement with the United Nations system and key global processes such as the 2030 Agenda for Sustainable Development.

Task description

Under the direct supervision of the Programme Management Officer in the Project Review and Oversight (PRO) Unit in the Policy and Programme Division (PPD), the UN Volunteer will undertake the following tasks:

•  Provide substantive and high-quality support to informal peer-learning knowledge sharing networks and groups, such as the Project Management Community of Practice in conducting background research, drafting agenda and preparing presentation materials.
•  Monitor and analyze review processes and schedules related to PRO Unit’s outputs; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant administrative requirements.
•  Tracks project submissions to PRC and CAG Secretariat.
•  Record and maintain concept information in the CAG platform.
•  Extract and analyze data from various database including CAG platform, IPMR for drafting and formulating a variety of standard statistical reports, briefing notes and presentations.
•  Provide secretarial and administrative support to Project Review Committee (PRC) and Concept Approval Group (CAG) processes.
•  Respond or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of communication documents, memos and reports.
•  Maintain files (electronic) and databases of the PRO Unit
•  Perform other duties as assigned.

Furthermore, UN Volunteers are required to:

•  Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
•  Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
•  Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
•  Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
•  Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
•  Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Eligibility criteria

• Age: 18 – 80
• Required experience: 3 years
• Nationality: Candidate must be a national or legal resident of the country of assignment.

Assignment requirements

• Relevant experience: 3 years
• Languages: English, Level: Fluent, Required
• French, Level: Working knowledge, Desirable

Required education level

Bachelor degree or equivalent in Social Science, Business Administration, Project Management

Competencies and values

• Accountability
• Client Orientation
• Communication
• Judgement and Decision-making
• Planning and Organizing
• Professionalism
• Working in Teams

Skills and experience

• Peer-learning and knowledge networks or a related area is required.
• Proven experience in data analytics and report writing is required.
• Proven experience working with Excel and Power BI is required.
• Experience working with Enterprise Resource Platform ERP systems e.g. UMOJA/IPMR is an advantage.
• Previous experience at the United Nations, UNEP or other international organizations on administration, Sustainable Development Goals (SDGs) or environment would be considered an advantage. 
• International organization jobs
• International organization vacancies

Click here to apply

UN Jobs CV review >> Submit your CV here

“It is never too late to be what you might have been.”—George Eliot