Administrative Support Officer at Buni Banda

Administration jobs in Kenya, Mid level,

  • The Administrative Support Officer will ensure the smooth functioning of the project’s administrative and logistical operations. This role involves providing high-level support to the project team, maintaining accurate documentation, and facilitating effective communication among team members and external stakeholders.

Responsibilities

  • Manage daily office operations, including scheduling and logistical arrangements for meetings and events.
  • Organize and coordinate team meetings, preparing detailed agendas and recording accurate minutes.
  • Assist in operational functions, including HR, finance, and ICT tasks.
  • Maintain comprehensive project documentation, ensuring proper filing and easy retrieval.
  • Provide administrative support to the Principal Investigator, including scheduling and correspondence.
  • Support procurement processes by liaising with vendors and ensuring timely delivery of project supplies.
  • Assist in monitoring and tracking project budgets and preparing financial reports.
  • Coordinate travel arrangements for project staff, consultants, and stakeholders, including transportation and accommodation.
  • Serve as the primary point of contact for administrative inquiries, resolving issues promptly.
  • Monitor and manage office inventory, ensuring timely replenishment of supplies.
  • Ensure all project activities comply with organizational policies and procedures.
  • Manage correspondence, including drafting emails, handling phone calls, and maintaining mail records.
  • Support the planning and execution of workshops, training sessions, and other project events.
  • Assist with onboarding new team members, providing orientation and administrative support.

Qualifications

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • At least 7 years of experience in administrative roles, preferably in project settings.
  • Proficiency in Microsoft Office Suite and other relevant office management tools.

Method of Application

Please submit your application to hr@bunibanda.org by close of business on 31st January 2025.

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