Current Jobs at UN-Habitat

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Field Project Assistant

Duties and Responsibilities

• Under the overall supervision of the Snr. Programme Management Officer/Project Manager, the Field Project Assistant will be responsible for the following duties:
• Performs a wide range of office support and administrative functions.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitors processes and schedules related the project’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Generates a variety of standard statistical and other reports, work orders, etc.
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file searches, etc.), and refers inquiries to appropriate personnel for handling as necessary.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Performs data entry and extraction functions.
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
• Maintains files (both paper and electronic) and databases for work unit.
• Assists in providing software and office equipment support.
• Provides guidance to new staff on general office processes and procedures, computer applications, etc.
• Performs other duties as assigned. Work implies frequent interaction with the following: Administrative staff in partner organizations and government agencies. Visitors and representatives from Permanent Missions, UN Common System and other international organizations, NGOs, government, etc.

Qualifications/special skills

• First level degree in Administration, Project Management, Finance, Accounts, or related field is required.
• At least five (5) years’ experience in general office support or related area is required. 1 year or more of experience in data analytics or related area is desirable.
• Work experience within the United Nations System or similar organization is desirable.
• Experience working in hardship environments is desirable. Security training on working in insecure regions or responding to security threats and emergencies is desirable.

Regional Planning Specialist

Duties and responsibilities:

• As part of the West Africa Sub-Regional Hub: – Collaborate closely with the Programme Associate for West Africa to support the implementation of the final year of the Harnessing Urbanization for a more Resilient, Inclusive and Green Recovery in French-speaking LDCs project. – Contribute to the implementation of the activities of the SDG localization project in Senegal.
• Provide support to the National Project Coordinator in Senegal for the execution of national workshops on eco-innovation and eco-construction.
• Support the implementation of the Matrix of Functions training in the Liptako-Gourma region, ensuring coordination with relevant stakeholders and with the UN-Habitat Spatial Development Framework (SDF) Team. – Assist in the preparation and organization of the final online seminar for the dissemination and launch of the French-speaking LDC project’s official webpage.
• Contribute to the planning and execution of the National Urban Forum in Senegal, supporting its preparation and official launch.
• In support of the Capacity Development and Training Unit activities in West Africa: Develop written, communication, and design content to support the finalization and dissemination of translated materials for the French-speaking LDC’s Project’s toolbox.
• Establish and implement a communication and partnership strategy in collaboration with the entities involved in the project. – Support the conceptualization and preparation of the course on Financing Affordable Housing in collaboration with the Centre for Affordable Housing Finance in Africa (CAHF), other key academic partners and UN-Habitat colleagues.
• Prepare drafts and provide inputs to concept notes and project documents in support to training and capacity building in West Africa, ensuring alignment with internal project validation procedures.
• Facilitate coordination and communication between the West Africa Sub-Regional Hub and the Capacity Development and Training Unit regarding ongoing projects in West Africa
• Support the development of training content such as e-learning products and in-person trainings.

Qualifications/special skills

• Bachelor’s degree in international relations, global studies, sustainable development or equivalent.
• Professional work experience at the national and/or international level in the design and management of training, e-learning, capacity building, or other relevant experience; (minimum of 2 years).
• Experience with working with digital content such as e-learning is an asset;
• Experience working in the UN or other international development organizations is an asset;
• Experience working with tight deadlines;

Method of Application

Use the link(s) below to apply on company website.

• Field Project Assistant
• Regional Planning Specialist