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Assistant Procurement Officer
The Assistant Procurement Officer will support the FCDC finance and admin manager in the following tasks and activities:
Procurement Planning
- Assist in developing and maintaining the program’s procurement plan.
- Help identify the procurement needs in collaboration with program staff and stakeholders.
- Ensure that procurement activities are aligned with the program’s goals and timelines.
Procurement Process
- Assist in preparing and issuing requests for quotations (RFQs), requests for proposals (RFPs), and invitations to bid.
- Support the evaluation of bids and proposals, ensuring compliance with procurement policies.
- Help prepare purchase orders and contracts for the acquisition of goods and services.
Supplier Management
- Assist in identifying and evaluating potential suppliers and vendors.
- Maintain a database of approved suppliers and vendors.
- Support the management of supplier relationships to ensure the quality and reliability of goods and services.
Documentation and Compliance
- Ensure that all procurement documentation is complete, accurate, and properly filed.
- Support the maintenance of procurement records for auditing and reporting purposes.
- Assist in ensuring compliance with organizational and donor procurement policies and procedures.
Logistics and Coordination
- Coordinate the delivery and distribution of goods and services to program sites.
- Assist in managing inventory and tracking the movement of goods.
- Support the resolution of any issues related to procurement and logistics.
Key Deliverables
- Updated procurement plans and schedules.
- Accurate and complete procurement documentation and records.
- Timely and efficient procurement of goods and services.
- Effective supplier and vendor management.
- Compliance with procurement policies and procedures.
Qualifications and Experience
Education
- Degree: A bachelor’s degree in supply chain management, logistics, procurement, or a related field
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Skills
- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and ensure timely procurement processes.
- Communication Skills: Strong verbal and written communication skills
- Analytical Skills: Ability to analyze market trends, pricing, and supplier performance to make informed procurement decisions.
- Technical Skills: Proficiency in procurement software and tools and general office software (e.g., Microsoft Office).
- Attention to Detail: Ensuring accuracy in purchase orders, contracts, and documentation.
- Negotiation Skills: Ability to negotiate favorable terms and prices with suppliers.
Experience
Work Experience:
- At least 3 years of previous experience in procurement, purchasing, or a related role is required.
- Industry-Specific Experience: Experience in the food security sector can be advantageous.
Certifications (added advantage)
- Procurement Certifications: Certifications such as Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP),
- Supply Chain Certifications: Certified Supply Chain Professional (CSCP) or Certified in Production and Inventory Management (CPIM) can also be beneficial.
Technical Knowledge
- Procurement Processes: Understanding procurement processes, sourcing strategies, and supplier management.
- Contract Management: Knowledge of contract terms, conditions, and negotiation strategies.
- Compliance and Ethics: Awareness of procurement regulations, ethical standards, and compliance requirements.
Personal Attributes
- Problem-Solving: Ability to identify issues and develop solutions to procurement challenges.
- Interpersonal Skills: Ability to work collaboratively with suppliers, internal teams, and stakeholders.
- Adaptability: Flexibility to handle changing priorities and work in a fast-paced environment.
- Teamwork: Ability to support senior procurement officers and work effectively within a team.
Programme Officer
Scope of Work
The Programme Assistant will support the Program Manager and team in the following tasks and activities:
Administrative Support
- Assist in scheduling meetings, workshops, and other program-related events.
- Prepare and distribute meeting agendas, minutes, and other documentation.
- Manage correspondence and communication with stakeholders.
Program Coordination
- Support the development and maintenance of program work plans and timelines.
- Assist in coordinating the activities of program team members and stakeholders.
- Help organize and maintain program files and documentation.
Monitoring and Reporting
- Assist in collecting and compiling data for program monitoring and evaluation.
- Help prepare regular progress reports and updates for internal and external stakeholders.
- Maintain databases and records of program activities and outcomes.
Financial and Logistical Support
- Assist in preparing and processing financial documents such as expense reports and invoices.
- Coordinate travel arrangements and logistics for program staff and stakeholders.
- Support the procurement of goods and services as needed for program activities.
Communication and Outreach
- Assist in developing and distributing program communication materials.
- Support the organization of outreach and awareness activities.
- Maintain and update program-related content on social media and other communication platforms.
Risk Management:
- Assist in Identifying and mitigating risks associated with program activities.
- Developing contingency plans as necessary.
Key Deliverables
- Organized and well-documented meeting agendas and minutes.
- Up-to-date and accurate program documentation and records.
- Regularly updated progress reports and monitoring data.
- Efficiently managed logistical arrangements and financial documentation.
- Effective communication and outreach materials.
Qualifications:
Education
- Degree: Bachelor’s degree in Project Management, Development Studies, LLB, Economics, Conflict Studies, Business Management, Environmental Management, Range Management, Animal Production, Economics, Conflict Studies, or a related field.
Skills
- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Communication Skills: Strong verbal and written communication skills
- Technical Skills: Proficiency in office software (e.g., Microsoft Office and Microsoft Project).
- Analytical Skills: Ability to analyze data, prepare reports, and make recommendations.
- Attention to Detail: Ensuring accuracy in documentation and project details.
Experience
- Work Experience: 5 years experience in project coordination, administration, or a similar role.
- Industry-Specific Experience: 5 years of Experience in the food security sector can be advantageous.
Personal Attributes
- Problem-Solving: Ability to anticipate issues and develop solutions proactively.
- Adaptability: Flexibility to handle changing priorities and work in a fast-paced environment.
- Teamwork: Ability to work well in a team and support project managers and team members.
Monitoring & Evaluation Officer
Scope of Work
The M&E Officer will be responsible for the following tasks and activities:
Monitoring and Evaluation Framework
- Develop and implement the M&E framework for the RANGE program
- Design and manage data collection processes to track progress against program indicators.
- Develop tools and systems to collect, manage, and analyze data.
Data Management and Analysis
- Collect, compile, and analyze data from program activities to assess progress and impact.
- Maintain and update databases to ensure accurate and timely data availability.
- Conduct regular data quality assessments to ensure data integrity and reliability.
Reporting and Documentation
- Prepare regular M&E reports, including progress reports, impact assessments, and case studies.
- Document lessons learned best practices, and success stories from program implementation.
- Ensure that all M&E reports and documentation are well-organized and accessible.
Capacity Building
- Provide training and support to program staff and partners on M&E tools and processes.
- Build the capacity of local stakeholders to conduct M&E activities.
- Promote a culture of learning and continuous improvement within the program team.
Stakeholder Engagement
- Work closely with program staff, partners, and stakeholders to ensure alignment on M&E activities.
- Present M&E findings to internal and external stakeholders to inform decision-making.
- Facilitate workshops and meetings to share M&E results and gather feedback.
Key Deliverables
- Comprehensive M&E framework and tools.
- Regular M&E reports and impact assessments.
- Accurate and up-to-date program databases.
- Documentation of lessons learned and best practices.
- Training materials and capacity-building sessions for program staff and partners.
Qualifications:
Education
- Degree: A bachelor’s degree in social sciences, Monitoring and evaluation, economics and statistics, or a related field is usually required.
Skills
- Analytical Skills: Ability to analyze qualitative and quantitative data to assess program performance and outcomes.
- Research Skills: Proficiency in designing and conducting evaluations, including developing methodologies, tools, and data collection instruments.
- Statistical Skills: Knowledge of statistical software (e.g., SPSS ) for data analysis.
- Reporting Skills: Strong ability to prepare comprehensive reports, including visualizations and presentations of data findings.
- Communication Skills: Excellent written and verbal communication skills
- Project Management Skills: Ability to manage multiple projects, prioritize tasks, and meet deadlines.
Experience
- Work Experience: Previous experience in monitoring and evaluation, research, or a related role. 5 years of experience in mid-level positions
- Field Experience: Experience in the food security Sector is required.
- Experience with Donors: Familiarity with the reporting requirements of major donors (e.g., USAID, EKN-funded, SDC, USAID, EU, and Mercy Corps-) can be advantageous.
Certifications
- M&E Certifications: Certifications such as the Certificate in Monitoring and Evaluation from recognized institutions or universities can enhance qualifications.
Technical Knowledge
- Program Evaluation Techniques: Knowledge of various evaluation techniques, such as logical frameworks (log frames), results frameworks, and theories of change.
- Data Management: Proficiency in database management systems and data visualization tools
Personal Attributes
- Attention to Detail: Ensuring accuracy and reliability in data collection and analysis.
- Problem-Solving: Ability to identify issues and develop practical solutions based on data findings.
- Critical Thinking: Ability to assess complex situations and make sound judgments based on available evidence.
- Interpersonal Skills: Ability to work collaboratively with team members, stakeholders, and beneficiaries.
Programme Manager
Scope of Work
The Program Manager will be responsible for the overall coordination, management, and implementation of outcome 3 of the RANGE program. Key responsibilities include:
Program Planning and Execution:
- Develop detailed work plans and timelines.
- Coordinate with stakeholders to ensure alignment with program goals.
- Oversee the day-to-day implementation of program activities.
Monitoring and Evaluation:
- Track program progress against objectives and deliverables.
- Conduct regular reviews and prepare comprehensive reports.
Stakeholder Engagement:
- Foster strong relationships with community members, government officials, and other stakeholders.
- Facilitate meetings and workshops to ensure stakeholder participation.
Risk Management:
- Identify and mitigate risks associated with program activities.
- Develop contingency plans as necessary.
Key Deliverables
- Detailed program work plans and timelines
- Regular progress reports and updates
- Comprehensive risk management plans
- Stakeholder engagement reports
- Final program evaluation and impact assessment
Qualifications and Experience
Education
- Bachelor’s Degree: A bachelor’s degree in range management, Environment, Agriculture, livestock production, development studies, or a related field.
- Master’s Degree: Master’s in Project Management, Environmental Planning and Management (MA), Range Management (MSc.), Animal Production (MSc) or a related field.
Skills
- Leadership: The ability to lead and motivate a team.
- Communication: Strong verbal and written communication skills
- Time Management: Efficient in managing time and prioritizing tasks.
- Risk Management: Identifying and mitigating potential project risks.
- Problem-Solving: Aptitude for solving issues that arise during the project lifecycle.
- Budget Management: Managing the project’s financial resources effectively.
- Technical Skills: Understanding the technical aspects of the project
Experience
- Relevant Work Experience: 15 years of experience in managing large, multi-stakeholder programs, preferably in the ASAL regions and in EKN-funded, SDC, USAID, EU, and Mercy Corps-funded projects
- Industry-Specific Experience: Experience in the food security sector is crucial.
- Project Lifecycle Knowledge: Experience managing projects through all phases—from initiation to closure.
Personal Attributes
- Attention to Detail: Ensuring all aspects of the project are managed meticulously.
- Adaptability: Being flexible and adaptable to changing project requirements and environments.
- Conflict Resolution: Ability to manage and resolve conflicts within the team or with stakeholders and between communities.
Tools and Software
- Project Management Software: Proficiency in tools such as Microsoft Project, Microsoft Word, Microsoft Excel
- Collaboration Tools: Familiarity with tools like Microsoft Teams or Zoom
Method of Application
Apply by sending your cover letter and CV addressed to the Finance and Administration Manager, FCDC, on email address info@fcdc.or.ke. Your cover letter must indicate your current Gross Salary and expected salary range. The closing date is 14th June 2024.