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Senior Administrative Assistant
Responsibilities
- Human Resources Management Coordinates various actions related to the administration of the project unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services as required.
- Coordinate information flow by processing and drafting routine correspondence and responses as appropriate for supervisor’s signature, take dictation and transcribe, type letters, memoranda, reports, faxes.
- Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
- Reviews and processes personnel actions through UMOJA.
- Assist in the organization of the supervisor’s work; make travel arrangements, hotel bookings and prepare documentation required for missions; Advises staff on visa matters.
- Provides advice and answers general queries on classification procedures and processes; Handle inquiries pertaining to the substantive office (in English); receive visitors for the Project Coordinator and Head of the Nairobi Convention Secretariat ·
- Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
- Monitors UMOJA staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.
- General Administration ·Assist in setting up of meetings, liaise with relevant offices at UNEP regarding allocation of meeting rooms, process documents for the meetings, type the agenda, list of participants and working documents for the meetings as well as sending out invitations and paying of Daily Subsistence Allowance (DSA) to the meeting participants. Provide secretarial servicing by typing and distributing minutes/reports of the meetings as required;
Education
- High school diploma or equivalent is required.
Work Experience
- Ten (10) years of experience in human resources and administrative services is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher.
- Seven (7) years’ experience in recruitment of staff and other personnel is required.
- Five (5) years’ experience with an Enterprise Resource Planning (ERP) system is required Experience in Database Management is desirable.
- One (1) year experience in data analytics or related area is desirable.
Programme Management Officer
Responsibilities
- Developing, implementing and evaluating assigned programmes/projects; monitors and analyzes programme/project development and implementation; review relevant documents and reports; identifying problems and issues to be addressed and initiating corrective actions; liaising with relevant parties; ensuring follow-up actions.
- Performing consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
- Researching, analyzing and presenting information gathered from diverse sources.
- Coordinating policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
- Generating survey initiatives; designing data collection tools; reviewing, analyzing and interpreting responses, identifying problems/issues and preparing conclusions.
- Organizing and preparing written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications. • Providing substantive backstopping to consultative and other meetings, conferences, to include proposing agenda topics, identifying participants, preparation of documents and presentations.
- Initiating and coordinating outreach activities; conducting training workshops, seminars; giving presentations on assigned topics/activities.
- Performing other related duties as required.
Education
- An advanced university degree (Master’s degree or equivalent) in business administration, management, economics, environmental science or a related field is required.
- A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
- A minimum of seven (7) years of progressively responsible experience in project or programme management, administration, environment related field or related area is required.
- A minimum of three (3) years work experience at the international level is required.
- Experience working in an Executive Office or supporting senior management is desirable. Relevant environmental work experience in the UN context or in an international organization is desirable.
- Experience in drafting and overseeing the preparation of briefings, analytical reports, and papers, ideally on environmental topics, is desirable.
- A minimum of two (2) years or more of experience in data analytics or related area is desirable.
Method of Application
Use the link(s) below to apply on company website.