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Finance & Administration Manager
About The Role
- Under the supervision of the Regional Corporate Services Director, the Finance and Administration Manager will be responsible for spearheading the Corporate Accounting & Program Finance Function at NI’s Regional Office. Additionally, they will offer analytical and technical assistance to the corporate services unit in Africa through training, onboarding, managing escalations, and providing backup support as necessary.
Responsibilities:
- Supervise the entire accounting function, including payroll and benefits, accounts payable, accounts receivable, and travel authorization and expense reporting.
- Ensure the production of accurate and timely financial information by reviewing and approving journal entries, posting transactions, conducting General Ledger Reconciliations, and performing analysis.
- Ensure compliance with NI Policies and Procedures regarding payment processing.
- Coordinate and consolidate the annual program budget and annual operating expenditure (OPEX) for the Africa Region, supporting the Corporate Services Director in finalizing budget submissions.
- Review Proposal Budgets in the Region to ensure inclusion of all relevant costs and adherence to donor guidance and templates. Provide necessary support documentation and working files for HQ review and approval.
- Validate contracts in the Contracts Lifecycle Management System within contractual guidelines and timelines.
- Review annual financial statements in preparation for statutory audits for all countries in the Region.
- Coordinate the timely conduct of Statutory Audits, Internal Audits, and Program Audits across the Region.
- Monitor and ensure closure of audit findings, tracking implementation of audit findings in the Region.
- Manage office administration requests, supplies, and equipment for the Regional Office in Nairobi.
- Coordinate travel logistics, ensuring adequate planning and support for staff travel, meetings, and workshops.
- Update and track asset registers across the Region for additions, disposals, and amortization schedule updates.
About You
- Bachelor’s degree in commerce with a minimum of eight years of experience in the development sector.
- ACCA or CPA Professional qualification is mandatory.
- Five years of experience in a finance manager capacity.
- Five years of experience in program management, including budget and grant management.
- Prior experience managing grants from Global Affairs Canada, FCDO, USAID, BMGF preferred.
- Proficiency with databases and the Microsoft suite is advantageous.
- Previous experience in a national or international non-profit entity is desirable.
- Strong organizational skills with an ability to meet deadlines and work under pressure. Excellent numerical, interpersonal, and communication skills.