| Posting Title: | FINANCE AND BUDGET ASSISTANT, G6 |
| Job Code Title: | FINANCE AND BUDGET ASSISTANT |
| Department/Office: | United Nations Environment Programme |
| Duty Station: | NAIROBI |
| Posting Period: | 11 October 2023 – 09 November 2023 |
| Job Opening Number: | 23-Finance-UNEP-216995-R-Nairobi (X) |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP’s Early Warning and Assessment Division (EWAD) is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment. This position is located in the Financial and Management Unit, Early Warning and Assessment Division (EWAD).
Under the direct supervision of the Finance and Budget Officer (FMO), the incumbent will perform the following duties:
Responsibilities
BUDGET:
• Provides support with respect to the review, analysis and preparation and revision of the medium-term plan.
• Prepares supporting documents (narrative and supporting tables) with respect to project budget submissions and UNEP Programme of Work.
• Assist Project managers in the estimation of resource requirements for budget submissions.
• Undertakes research and provide support to the Finance and Budget Officer with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitors of project expenditures and comparing with approved budgets; preparing adjustments as necessary to correct variances.
• Reviews requisitions for goods and services to ensure correct objects of expenditure and coding blocks have been charged, and funding is available and sufficient.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analyze variances between approved budgets and actual expenditures and bring anomalies to the attention of the Finance and Budget Officer.
• Monitors integrity of various financial databases for accuracy and completeness.
• Verifies accuracy of input data, ensures consistency of data in previous allotments to new allotments issued.
• Co-ordinates with Project teams, other finance and budget staff, on related issues during preparation of budget reports.
• Periodic reconciliation of accounts.
• Prepares of correspondence to respond to enquiries in respect to relevant financial and budget matters.
FINANCE:
• Reviews incoming payment instructions with regard to banking details and sources of funds.
• Prepares payment requests for final disbursement by Cashier and Notifying payees of status of payments.
• Monitors of weekly contributions list and ensuring deposits received are applied correctly. Creating project structures in Umoja, revenue grants and accurately linking to the expenditure grants.
• Assists project teams, Fund Management Officers and donors regarding queries on payment and deposit- related issues.
GENERAL:
• Keeps up to date documents/reports/guidelines on matters related to projects, ensuring compliance with intergovernmental recommendations and decisions, as well as with United Nations policies and procedures.
• Maintain and keep up-to date project and vendor files.
• Provides guidance, training and daily supervision to two support staff in the Finance Unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties, as assigned from time to time.
Competencies
PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. The ability to perform analysis, modelling and interpretation of data in support of decision-making.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
- Completion of high school diploma or equivalent is required.
Job – Specific Qualification
- Supplementary training in finance, budget, accounting, administrative services or related area is desirable.
- Training in Power BI is desirable.
Work Experience
- A minimum of 7 years’ experience in Finance, Budget, Accounting, Administrative Sciences or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level university degree.
- A minimum of 3 years practical experience in an Enterprise Resource Planning (ERP) accounting and finance system and International Public Sector Accounting Standards (IPSAS) is desirable.
- Experience in the United Nations System or other comparable international organization is desirable.
- One (1) year or more of experience in data analytics or related area is desirable.
- Experience in voluntary funded projects is desirable
Languages
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
- NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand), and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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