Finance and Budget Officer Job at the UN

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• Job Opening ID: 255010
• Job Network : Management and Administration
• Job Family : Finance
• Category and Level : Professional and Higher Categories, P-3
• Duty Station : NEW YORK
• Department/Office : Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
• Date Posted : May 22, 2025
• Deadline : Jul 5, 2025

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Org. Setting and Reporting

This position is located in the Trust Funds Management Section, Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The Finance and Budget Officer usually reports to the Head of the Unit or to a Senior Finance and Budget Officer/Section Chief. The Trust Funds Management Section is responsible for the financial management of voluntary contributions received and the use of these funds including global support to offices around the world.

The Section prepares various financial reports including IPSAS compliant financial statements, certified financial statements for donors and managerial reports related to trust funds and program support funds. This Section supports the analysis of various accounts and monitors voluntary contributions cash flows. The Section also provides support for interagency processes, including the UNDP Service Clearing Account (SCA) and funding arrangements for Implementing Partners (IPs).

Responsibilities

Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:

Programme plan:

• Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies.
• Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; assists in securing approval from the General Assembly.
• Ensures legislative mandates are accurately translated into programme budgets.

Budget preparation:

• Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; and (b) medium-sized peacekeeping operations.
• Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
• Reviews, analyses and provides input into finalization of programme budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

Budget administration:

• Issues allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation and determines/recommends reallocation of funds when necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Authorizes payment to Governments for settlement of certified death and disability, contingent-owned equipment and letters-of-assist claims; determines average monthly troop strengths, establishing amounts reimbursable and initiating payments for reimbursement to troop-contributing countries.
• Reviews all requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Prepares relevant documentation with respect to budget performance submissions.
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Provides substantive support to intergovernmental and legislative bodies.

Finance:

• Analyses accounts and reviews/evaluates regular financial reports at Headquarters, from Offices-away-from-Headquarters and Peacekeeping Missions. Identifies problem transactions and irregularities in related accounts, resolving them in a timely and effective manner.
• Approves/Confirms that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Assists, prepares or consolidates financial statements for inclusion in the UN Financial Statements to be audited. Responds to internal/external audit observations. Reviews the financial statements of other entities for which the Controller has certification authority.
• Provides advice and guidance concerning the United Nations’ Financial Regulations and Rules and Accounting Instructions.
• Provides authoritative interpretation of requirements for handling transactions.
• Monitors, analyses transactions recorded into the accounting system pertaining to UNDP Service Clearing Account (UNDP SCA) and Grantee and Grantor Management systems.
• Defines requirements and works with systems units with respect to production of relevant financial reports for management of Trust Funds.
• Participates in the development of accounting policies including adoption of IPSAS standards.
• Provides information needed to respond to audit findings.

General:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
• Keeps up-to-date on current financial regulations/professional publications and accepted principles;
• Monitors and supervises the work of staff as required;
• Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of accrual-based accounting principles, procedures and standards. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Ability to effectively develop policies and procedures. Knowledge of computer programmes including spreadsheet and database applications. Familiarity with UN Financial Regulations and Rules and its financial system or those of a similar large international organization. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

• Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting, or related field is required.
• A first-level university degree (Bachelor’s degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

• Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.

Work Experience

• A minimum of five years of progressively responsible professional experience in accounting, finance, budget and administration is required.
• Experience in preparing financial statements and other financial reports such as donor financial reports is required.
• Experience with financial and grant management modules of enterprise resource planning (ERP) such as Oracle, SAP, or similar software is required.
• Experience investigating, resolving, and reconciling complex finance transactions is required.
• Experience in applying private sector or public sector accounting standards such as International Financial Reporting Standard(s) (IFRS) or International Public Sector Accounting Standard (IPSAS) is required.
• Experience in reviewing donor agreements or funding agreements is desirable.
• Experience in formulating financial policies or procedures and operationalization of the policy/procedure is desirable.
• Experience in data analytics and creation of dashboards is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
• Knowledge of another official United Nations language is an advantage.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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