Finance and Operations Manager Job at iDE – NGO Jobs

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IDE GLOBAL

At iDE, we are empowering entrepreneurs to end poverty. We are an unconventional, human-centered nonprofit organization that believes local entrepreneurs can solve many of the world’s most pressing problems. We look for innovative ways to leverage our market-based approach to transform the lives of millions of people to create lasting and meaningful change. We prioritize environmental sustainability, acknowledging that a flourishing planet is indispensable for engendering enduring transformation in the world. We believe that diversity drives innovation and we pride ourselves in having a strong, diverse staff of change makers.

Kenya Country Program Overview

iDE Kenya is committed to implementing sustainable, high-impact projects that address economic empowerment, food security, nutrition, and climate resilience for vulnerable communities. By leveraging partnerships with local governments, private enterprises, NGOs, and international donors, iDE Kenya enhances market linkages, increases access to nutritious food, and builds capacity for climate-adaptive agriculture. The Kenya Country Program employs a collaborative, market-based approach that aligns with the national development agenda and iDE’s mission to create inclusive economic opportunities. Currently, iDE is not registered in Kenya and operates through an employer of record. iDE is actively considering seeking registration in Kenya and will require a Finance and Operations Manager to help coordinate the registration process while building and integrating iDE Policy and Procedures, SOPs, and transition to a fully operational iDE Kenya country office with boots on the ground. This transition period presents an opportunity to leverage the infrastructure and capacity of the organization while requiring a dedicated and agile approach. Success in this dynamic environment will rely on proactive efforts to establish systems and procedures that enable efficient operations and long-term impact.

Overview

The Finance and Operations Manager will be responsible for ensuring the day-to-day effectiveness of iDE Kenya’s financial and operational functions. This includes managing finance systems, supporting budgeting processes, ensuring compliance with donor and regulatory requirements, and overseeing administrative logistics. The Finance and Operations Manager will have a strong initial focus on accounting and financial management. This position is particularly crucial as iDE explores transitions from operating through an Employer of Record to establishing a formal registered entity in Kenya. The FOM will collaborate closely with the Country Team Lead and the Regional Finance Manager (RFM) to ensure efficient resource utilization, operational coordination, and financial accountability.

Requirements

Key Responsibilities

1. Accounting and Financial Management (75%)

• Maintain accurate financial records, including daily data entry, reconciliations, and monthly closings using NetSuite.
• Ensure timely submission of financial reports to the regional and global finance teams.
• Monitor expenditure against budgets and flag variances for follow-up.
• Prepare and process invoices, expense reports, advances, and reimbursements.
• Assist in cash flow tracking, forecasting, and financial documentation management.
• Liaise regularly with the Regional Finance Manager to ensure alignment with iDE’s financial procedures and donor requirements.
• Support external and internal audits by preparing documentation and responding to queries.
• Ensure compliance with Kenya tax and statutory reporting requirements, as applicable for the non-profit sector upon registration in Kenya.
• Ensure financial activities comply with donor requirements and iDE policies, especially for restricted funding and multi-year grants.

2. Operational and Administrative Support (25%)

• Assist in managing vendor payments, procurement documentation, and logistics.
• Support HR coordination in partnership with the Employer of Record, including onboarding and leave tracking.
• Maintain filing systems for financial, operational, and compliance records.
• Assist with office setup and other tasks related to the potential registration of iDE in Kenya.
• Support logistical operations, including the identification and management of office spaces that meet security standards and oversee rental and leasing obligations.
• Assist in the drafting, review, and updating of country-specific policies and SOPs to align with Kenyan regulations and iDE’s operational requirements.
• Establish and maintain controls to ensure compliance with local laws, donor requirements, and iDE financial and operational policies and procedures.
• Liaise with the EOR to ensure invoices are properly coded and compliance needs are efficiently met.
• Ensure procurement standard operating procedures (SOPs) to ensure transparency, compliance, and strong vendor relations.
• Support proactive security measures and provide continuous assessment and improvement in security protocols.

Qualifications and Skills

• Education: Bachelor’s degree in accounting, finance, or a related field. CPA Part II or equivalent preferred.
• Experience: At least 3 years in hands-on accounting, financial administration and operations, ideally with an international nonprofit or donor-funded project.
• Technical Expertise:
  • Proficiency in NetSuite or other ERP systems required.
  • Strong skills in Excel and familiarity with donor compliance standards.
  • Understanding of Kenyan tax laws, statutory reporting, and basic labor regulations.
• Attributes and Competencies:
  • High attention to detail and strong organizational skills.
  • Able to work independently and prioritize multiple tasks.
  • Strong interpersonal communication and cultural sensitivity.

Benefits

Duration and Compensation

Contract: Initial one-year contract, with the potential for renewal based on performance.

Benefits: Competitive salary based on experience, including annual leave, sick leave, and professional development opportunities. Benefits may vary based on program needs and the scope of iDE Kenya operations.

Diversity and Inclusion

At iDE, we believe diversity, equity, and inclusion are fundamental to achieving our mission and fulfilling our vision of a just and equitable world. We embrace a range of human differences and value the unique perspectives and experiences each individual brings. We are committed to creating fair access and opportunities, examining our employment practices and striving to reflect the diversity of the communities we serve.

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