Finance Assistant Job at Save the Children – NGO Jobs

Finance jobs, NGO jobs, Save the Children jobs,

ROLE PURPOSE:   

To support the ESARO Nairobi Office in strengthening and maintaining the integrity of finance systems, updating and generating timely financial information to senior managers, cash flow management, payroll administration and the smooth running of the finance department.  

This role will primarily focus on support operations of the SCI global team based in the East Africa Office.

SCOPE OF ROLE:   

Reports to: Finance Officer – Payroll and Payables RO 

 Dimensions: The SCI global office in East & Southern Africa Region currently hosts slightly over 100 personnel. This role focuses on treasury and accounts payable functions of the RO office. It also provides support to the payables function of the Kenya Country Office. 

Dimensions: Save the Children has been operational in Kenya since the 1950s, supporting children through both development and humanitarian relief programs. These initiatives are delivered directly and in collaboration with local partners. Our current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition, and water, sanitation, and hygiene (WASH).

In 2012, as part of a global reorganization, Save the Children unified the operations of Save the Children UK, Canada, and Finland into a single entity in Kenya. In February 2014, we completed a second transition by merging with the British INGO Merlin, integrating their health and nutrition programs into our portfolio. Today, Save the Children maintains an operational presence in Nandi, Kajiado, Dadaab Refugee Camp, Kakuma Refugee Camp, Garissa, Mandera, Turkana, and Wajir, and works through partners in many other regions across the country. We employ approximately 230 staff, including members of the Global team who are hosted and hired in Kenya, but support Save the Children International (SCI) global operations. In 2025, our annual operating budget was approximately USD 20 million.

 Staff directly reporting to this post:  None 

KEY AREAS OF ACCOUNTABILITY:  

 Regional Office 

• Perform invoice reconciliation and ensure all invoices are properly checked for completeness, accuracy, budget codes etc.
• Prepare payment runs for review and approval in TM5. Ensure Tm5 payments are approved by the bank signatories in due course. 
• Provide payment support services for the procurement CO medical supplies (outside ProSave). Review all medical supplies purchase packs to ensure completeness 
• Prepare and post vouchers for the purchases of medical supplies. 
• Prepare bank payment upload files including payroll for the bank signatories’ approval 
• Process travel advances and TER reports 
• Process hosting fees charges for the staff hosted by the ESA RO to CO and Members* • Post bank entries 

 As a member of the Finance Team, assist in meeting its responsibilities in the following areas:   a. Inductions   

1. Audit preparation – tracing documentation   
2. Review documents and ensure completeness. 
3. Ensure internal controls are maintained within the programme.
4. Provide information and other support to Programme staff   

QUALIFICATIONS AND EXPERIENCE  

• Undergraduate degree in accounting/finance or equivalent. 
• 2 years of experience in an accounting/finance role. Not-for-profit organisation preferred.  
• Computer fluency; highly competent using Microsoft Excel and other MS applications.   
• Familiarity with computerised accounting systems – AGRESSO Preferred.
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.  
• Proven ability to handle a workload and multi-task in order to meet deadlines.  
• The highest level of integrity and commitment to preventing corruption.  
• Strong interpersonal skills and ability to interact with all departments.

The salary for a Finance Assistant at Save the Children in Nairobi, Kenya typically ranges from $16,500 to $30,000 USD per year or approximately KES 150,000 to KES 325,000 per month.

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