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United Nations Jobs, UN-Habitat Jobs, UN Jobs,
- Job Opening ID: 258480
- Job Network : Management and Administration
- Job Family : Finance
- Category and Level : General Service and Related Categories, G-5
- Duty Station : NAIROBI
- Department/Office : United Nations Human Settlements Programme
- Date Posted : Jun 4, 2025
- Deadline : Jul 3, 2025
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Org. Setting and Reporting
The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty.
This post is located in the Management Advisory and Compliance Service (MACS), UN-Habitat, Nairobi duty station. Under the overall guidance of the Chief, Budget and Finance Unit and direct supervision of the Associate Finance Officer, the incumbent will perform the following functions:
Responsibilities
1. Programme and Financial Management:-
- Create budget revisions and allotments in Umoja and other financial systems as appropriate; Provide finance and administrative support to the various units and projects;
- Produce annual financial reports for all projects; Review and assist with clearing IOVs (Inter Office Vouchers) in liaison with Programme Management Officers (PMOs) and United Nations Office at Nairobi(UNON);
- Assist in the monitoring of outstanding commitments and send summary report to PMOs for their follow-up and action;
- For year-end closure, liaise with all PMOs to ensure that all outstanding commitments are closed and Appendix D (APND) charges are correct as possible.
2. Donor reporting:-
- Prepare and verify donor reports periodically and when required.
- Prepare and verify donor receipts with regard to contributions received by UN-Habitat.
3. Project Management and Budget:-
- Assist in the creation of projects and budget account coding blocks;
- preparation of Country Activity Reports;
- preparation of monthly Foundation Non-Earmarked and other fund reports including pre-investment fund reports.
4. International Public Sector Accounting Standards (IPSAS):-
- Assist in the compilation of IPSAS opening and closing balances in relation to revenue and in monitoring organization-wide compliance with IPSAS accrual accounting requirements in the financial systems.
5. Umoja ERP System:-
- Compile list of grants for Umoja upload in required templates; participate in the internal working group processes for data cleansing and validation;
- reconciliation of financial data to financial statements; verification of data for IPSAS compliance purposes;
- create and maintain grant and related master data in Umoja;
- analyze cash received from donors and advise on status of budget release;
- Assist in generating various Grant Management (GM) Reports to enhance review and monitoring of grants in good time;
- act as focal point for all GM related issues/queries in Umoja and liaise accordingly with PMOs or key stakeholders
6. Support to Audit and other Administrative Issues:-
- Prepare spread sheets and other documents for internal and external auditors; Raise shopping carts and funds’ commitment documents;
- Assist administrative assistants in preparation of donor reports for their projects;
- Identify deposits in bank statements as remitted by donors and other third parties and taking action and/or giving advice on the necessary accounting entries;
- Draft correspondence to various offices as and when the need arises.
7. Training: Provide guidance and training to interns and new staff serving in the Division.
8. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
9. Assists with visualizations and updating information material such as web pages or brochures.
10. Perform other related duties as may be assigned.
Competencies
PROFESSIONALISM: Ability to perform a broad range of administrative functions related to the work of the Finance and Budget Unit. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations and assist on a range of basic legal issues. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
- Completion of High school diploma or equivalent is required.
Job – Specific Qualification
- Supplementary training in field of accounting and finance or related fields is required.
Work Experience
- A minimum of five (5) years work experience in the fields of Accounting, finance, programme or project administration or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.
- Experience with Enterprise Resource Planning (ERP) systems such as SAP is required.
- Experience within the United Nations System or similar international organizations is desirable.
- One (1) year or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations official language is desirable.
- NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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