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Finance Officer
General Position Summary
Working in the Finance Department under the direction of the Finance and Compliance Manager, Finance Officer will assist in the processing and recording of payment transactions in a timely and accurate manner.
Essential Job Responsibilities
Finance
- Responsible for counter check of payment documents ensuring that supporting documentation corresponds to the payment request, calculations are correct, and that payment request is duly signed as per the AAM level.
- Process mobile bank transfers.
- Process purchase invoice transfers.
- Enter Purchase Invoices into Navigator.
- Prepare and filing of monthly PAYE for National and expatriate staff/ Uploading PAYE and NITA for Expatriates in Navigator on a monthly basis.
- Monthly amortization of prepaid expenses.
- Prepare Bank Reconciliations for the accounts managed by other staff (field offices).
- Assist with review and preparation of monthly and quarterly Balance Sheet reconciliations.
- Assist with audit related requirements.
- Assist in payroll preparation.
- Archiving of finance documents as per the FFM.
- Assist in month close procedures.
- Ensure financial records are kept up to date with the latest transactions and changes.
- Responsible for fixed asset register and inventory.
- Responsible for counter check of payment documents ensuring that supporting documentation corresponds to the payment request, calculations are correct, and that payment request is duly signed as per the AAM level.
Program Support Operations:
- Ensure that MC financial systems are efficient, and funds promptly transferred to the field offices. Provide regular review of field operations to ensure cost-effectiveness and provide guidance on improved operational practices for value-for-money.
- Travel in all field locations and support with review of documents on quarterly basis
- Capacity building of staff on basic bookkeeping and coding.
- Review of BVA’s with the teams in the field.
Staff Management, Professional Development and Team building
- Create a work atmosphere conducive for professional growth and development of personnel at all levels by implementing and ensuring all staff are effectively using the performance planning and management system, establishing performance expectations, and regularly providing constructive feedback.
- Promote accountability by conducting staff annual performance reviews with direct supervisees and ensuring that supervisory staff do the same.
- Contribute to country team building efforts and ensure the integration of all team members into relevant decision-making processes.
- Capacity building of all staff on all Donor regulations and Compliance.
Organizational Learning
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Participants and Stakeholders
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
Accountability
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Reports directly to: Senior Finance officer
Works directly with: Program Directors, Program Managers, Country Finance/Grants Teams, Program Teams, Implementing Partners and P&C and Operations departments.
Knowledge and Experience:
- Two or more years of financial management and accounting.
- A degree in accounting or a relevant business field is desirable.
- CPA IV or equivalent
- Strong computer skills in MS Office programs, particularly Excel
- Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail
- Excellent oral and written English skills.