Mercy Corps, NGO Jobs, Jobs in Kenya,
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
The Department
The Mercy Corps Finance Department is responsible for all financial functions including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working in the Finance Department under the direction of the Finance and Compliance Manager, the Senior Finance Officer will assist in the processing and recording of payment transactions in a timely and accurate manner.
Essential Job Responsibilities
Finance
- Responsible for monthly reconciliation of balance sheet accounts of accounts receivable and intercompany accounts and do related reclasses and submit monthly reports to Finance and Compliance Manager and Finance and Compliance Director.
- Daily monitors bank accounts for status of running balances, received funds, rejected payments, and record those timely in the accounting system.
- Monthly amortization of Group life and motor vehicle insurance prepaid expenses and submit to Finance and Compliance Manager for Review and posting.
- Support Senior Finance and Compliance officer with preparation of monthly Cash flow and submit to HQ.
- Process withholding VAT and withholding tax as per KRA regulations
- Being the bank contact person, Maintain the bank file, ensuring that all bank information is properly filed and updated.
- Responsible for all CORE related reclasses. Ensure staff time charged to CORE is manually allocated in the coming month.
- Support Finance Assistant with Processing of payment in her absence
- Support Finance Assistant and Senior Finance Officer with entry of payments and journals into Navigator
- Ensure Timely processing of all bank payments, fund transfers, as per the payment schedule
- Coordinates with MCK team payment of transactions via HQ Office
- Archiving of finance documents
- Preparation of End of service for all staff
- Assist Senior Finance Officer in Preparation of Payroll register during month end.
- Support Finance and Compliance Manager with the update of Month end package
- Responsible for counter check of payment documents ensuring that supporting documentation corresponds to the payment request, calculations are correct, and that payment request is duly signed as per the AAM level.
- Any other duty as may assigned.
Safeguarding
- Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
- Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
- Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.
Program Support Operations:
- Ensure that MC financial systems are efficient, and funds promptly transferred to the field offices. Provide regular review of field operations to ensure cost-effectiveness and provide guidance on improved operational practices for value-for-money.
- Travel in all field locations and support with review of documents on quarterly basis
- Capacity building of staff on basic bookkeeping and coding.
- Review of BVA’s with the teams in the field.
Staff Management, Professional Development and Team building
- Create a work atmosphere conducive for professional growth and development of personnel at all levels by implementing and ensuring all staff are effectively using the performance planning and management system, establishing performance expectations, and regularly providing constructive feedback.
- Promote accountability by conducting staff annual performance reviews with direct supervisees and ensuring that supervisory staff do the same.
- Contribute to country team building efforts and ensure the integration of all team members into relevant decision-making processes.
- Capacity building of all staff on all Donor regulations and Compliance.
Organizational Learning
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Participants and Stakeholders
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
Supervisory Responsibility
Finance Assistant
Accountability
Reports directly to: Finance and Compliance Manager
Works directly with: Program Directors, Program Managers, Country Finance/Grants Teams, Program Teams, Implementing Partners and P&C and Operations departments.
Knowledge & Experience:
- Two or more years of financial management and accounting.
- A degree in accounting or a relevant business field is desirable.
- CPA IV or equivalent
- Strong computer skills in MS Office programs, particularly Excel
- Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail
- Excellent oral and written English skills.
Success Factors
The Finance Officer will have proven abilities in analytical and reporting skills with sound judgement regarding budget, financial analysis and management of program issues. He will have the ability to communicate and interact effectively across diverse program teams and support programmatic objectives with timely and meaningful information.
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