Human Resources Management jobs, Business-related jobs
HR & Administration Assistant
Job Summary:
The job holder will provide administrative support to the HR department while gaining practical experience in various HR functions. To provide day-to-day HR support and contribution to the long-term development of the HR function.
Duties and Responsibilities:
- Assist in maintaining physical and/or digital employee records
- Identification, tracking and managing staff training
- Support the recruitment process, including candidate sourcing, interview coordination, and documentation.
- Participate in the induction and onboarding process for newly recruited staff.
- Assist in preparing and submitting payroll returns.
- Ensure employee files are up-to-date and properly maintained.
- Draft employment letters, confirmation letters, and termination letters as required.
- Support in conducting exit interviews and maintaining proper documentation.
- Consistently update and monitor employee data, while overseeing leave administration in the HRMS module.
- Providing support during the periodic reviews of job descriptions.
- Manage and respond to employee inquiries through the HR departmental email account.
- Help in coordinating the interview process, including scheduling interviews and preparing interview panels.
- Support post-induction surveys to evaluate the effectiveness of the onboarding process.
- Assist in the preparation of monthly HR reports.
- Perform any other duties assigned by the immediate supervisor as required.
Education/Qualifications & Competencies
- A University degree in Business-related field from a recognized institution.
- Post graduate Diploma in Human Resources Management / CHRP-K qualification / ongoing will be an added advantage
- Strong organizational and administrative skills.
- Excellent communication and interpersonal abilities.
- Basic knowledge of HR functions, policies, and employment laws.
- Conversant with the Data Protection Regulations
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Ability to handle confidential information with integrity.
- Eagerness to learn and develop a career in Human Resources.
- Strong problem-solving skills and attention to detail
- Must show Creativity/Innovation
- Must be Flexible and able to work under pressure and strict timelines
- Technical credibility
Experience
- 1 year experience
Competencies Level
- Must be result driven with good negotiation and persuasion skills
- Must exhibit good Customer service traits
- Must cherish Accountability
- Technical credibility
Method of Application
If you meet the above minimum requirements, send your c.v to careers@gakenya.com indicate the position applied for on the email subject line to be received on or before 3rd February 2025. Only shortlisted candidates will be contacted.