Human Resource jobs, Jobs in Kenya, NGO jobs,
Human Resource Manager
JOB PURPOSE
The Human Resource Manager is a member of the Country Management Team (CMT). S/he is the lead person organizational development in the aspect of human resource. S/he develops and continuously improves the Human resource strategy, systems, processes, and procedures of IRK in a manner that attracts and retain high caliber people driven by the values of Islamic Relief. S/he spearheads developing and inculcating an organizational culture that respects all, nurtures talent enabling the organization to deliver its humanitarian and development mission effectively and efficiently. S/he is the focal point for staff welfare, security, and safety.
KEY ACCOUNTABILITIES
Under the direct supervision of the Country Director, the HR Manager performs the following:
Lead the development, implementation and regular review of the country HR strategy, work plans, and systems:
- Develop and implement national HR policies and procedures and advise management on strategies to become an “Employer of Choice” standard.
- Maintain a strategic overview of HR trends, policies, and practices; and lead on building an effective Human Resource service at a national level.
- Lead the implementation of the HR strategy and ensure continued matching of resource capability with existing and future development and growth objectives.
- Ensure that IRK policies and procedures fully align with the National Labour Act and related directives and amendments.
- Take lead in recruitment process starting from designing Job to inductions. Consult the department heads for their recruitment needs and make a strategy to ensure the gaps are covered.
- Coordinate, the attraction and retention of the right quality of employees required with the right skills and competencies in the organization.
- Manage, track, and maintain a proper filing system related to recruitment, contracts, of personnel including renewal of contracts and health benefits.
- Conduct a job evaluation survey to identify the necessary staffing needs with the aim to ensure that IRK remuneration system is market relevant.
- Coordinate all Recruitments for Kenya Program
- Manage all payroll Systems and Supervise payments of salaries to Staff.
- Draft job descriptions for all anticipated new positions and review current Job Description to make them in line with role requirements.
Ensure employee engagement, development and enhance performance:
- Develop and maintain a learning-conducive environment and ensure that learning needs are identified and matched with appropriate, relevant, and cost-effective solutions.
- Manage Learning & Development, including career development and succession planning to achieve divisional goals.
- Ensure that the performance management processes are appropriately implemented, which would include performance evaluation, performance planning, and succession processes.
- Devise an effective employee engagement and reward programme, and a management development programme in line with IR values and goals; to attract, retain and motivate high performing employees.
- Submit biannual reports on performance appraisal to the Country Management Team highlighting key issues arising.
- Lead and conduct Salary survey as and when needed in consultation with Country Management Team.
- Act as a focal point for all Staff grievances related to HR ensuring that they are handled as per the organisational policies.
- Coordinate and facilitate the induction of new staff and that IRK onboarding is effective and efficient enabling new starter to settling well.
Lead staff welfare, safety, and security.
- Lead and administer employee health and welfare, including enrolments, changes, terminations & payment. Act as a liaison between employees and insurance providers.
- Coordinate all staff benefits payable and implement benefit Plans.
- Ensure that IRK has an up-to-date security management plan detailing the security risks and corresponding mitigation measures.
- Supervise the Security Officer ensuring that they provide up to date and time-sensitive monitoring and advice to all staff.
- Convene CMT meeting on emerging critical and safety issues as and when they occur.
- Ensure that employees are trained on Standard Operating procedures, and that the security officer provides continuous briefing and advice.
Administrative Matters
- Submit the monthly report on recruitment, turnover, attendance, leave, staff count and payroll, both quantitative and qualitative
- Facilitate the visitors coming to Kenya for official business by providing relevant information on entry requirements, processing their visa, booking for accommodation and in-country travels.
- Take a lead in facilitating, coordinating, and organizing work visa, special passes and work permits for short, misterm or long-term expatriate staff.
- Manage HRIS and JCAD for HR-related matters. Ensure all staff are recorded on HRIS and all formal and informal complaints are recorded in JCAD.
- Take a lead in ER related matters. Liaise with managers to ensure staff concerns, issues and grievances are managed and handled adequately and according to the IRW policies and procedures.
- Perform any other duties as assigned by the Line manager.
- Ensure quality and economically sound recruitment.
Person Specification
- Master’s degree in human resources or related fields.
- Extensive experience in a busy human Resource Management environment in both emergency and development projects
- Experience of working with similar INGOs
- Certified with the Institute of Human Resource Management Kenya.
- Ability to work on own initiative as well as a part of a team.
- Proven analytical skills and ability to think strategically.
- Effective IT Skills (Word & Excel) and experience in HR-related software and systems.
- Reporting, planning and Coordination skills.
- Communication, tact, and negotiation skills.
- Problem-solving Skills.
- Effective conflict resolution skills.
- Flexible and patient.
- Sensitivity to cultural differences and the ability to work in a variety of cultural contexts.
- In agreement with aims, objectives of Islamic Relief worldwide
- Willing to travel to field locations where conditions may be harsh.
- Respect and adhere to values and code of conduct of Islamic Relief Worldwide
- Understanding of CHS specifically HR-related standards.
- Note: Please note that this recruitment, shortlisting will be done on a rolling basis.
Reporting To: Country Director
Method of Application
Please send us your cover letter and detailed CV, including your qualifications, experience, names, and addresses of three referees, a working e-mail address and daytime telephone contacts along with proof of registration with IHRM Kenya. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke by Monday, 25th March 2024.
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer/ contract, or training. Islamic Relief is also an equal opportunity employer and qualified women and people with disabilities can apply.