Human Resources Assistant, G5 Job – UN Jobs

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• Job Opening ID: 287228
• Job Network : Management and Administration
• Job Family : Human Resources
• Category and Level : General Service and Related Categories, G-5
• Recruitment Type : Position Specific Job Openings – Fixed Term Limited
• Duty Station : NAIROBI
• Department/Office : United Nations Office on Drugs and Crime
• Date Posted : Oct 28, 2026
• Deadline : Nov 11, 2026

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Org. Setting and Reporting

This position is located in the Regional Office for Eastern Africa (ROEA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. The incumbent will work under the overall guidance of the UNODC Regional Representative for Eastern Africa and the direct supervision of the Administrative Officer (Operations Manager). For more information on UNODC, please visit the website at www.unodc.org.

Responsibilities

The incumbent will execute his/her functions as part of the ROEA Operations Unit. Within assigned authority the Human Resources Assistant will be responsible for the following specific duties:

Recruitment and placement

• Process applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
• Assist in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
• Maintain vacancy announcement files and track the status of vacancy announcements.
• Prepare agendas and other relevant documentation required for recruitment related meetings.
• Coordinate with relevant teams and selected candidates to facilitate onboarding.
• Advise staff on visa matters.

Administration of entitlements

• Assist in the review and processing of data pertaining to conditions of service.
• Prepares human resources actions, reviews of appointment and related tasks. Staff development and career support training
• Assist in the organization and conduct of training courses and workshops.
• Provide logistics and administrative support to trainers.

Classification

• Provide advice and answer general queries on classification procedures and processes.

General

• Provide general office support services; draft and/or process a variety of correspondence and other communications.
• Set up and maintain reference files/records (electronic and paper). • Schedule appointments/meetings, monitor deadlines, etc.
• Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
• Maintain an automated database containing HR related statistics and prepare periodic reports.
• Assist in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
• Perform a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Perform other work-related duties as required.

Competencies

• Professionalism: Knowledge of human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Has ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• High school diploma or equivalent.

Work Experience

• A minimum of five (5) years of progressively responsible work experience in human resources management, administrative services or related area is required.
• The minimum years of relevant work experience is reduced to three (3) years for candidates with a first-level university degree.
• At least one (1) year using an Enterprise Resources Planning (ERP) system is required.
• Work experience using an SAP system (such as Umoja) is desirable. Work experience guiding staff on UN Regulations and Rules, especially on human resources matters, is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. \
• The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language	Reading	Writing	Listening	Speaking
English	UN Level II	UN Level II	UN Level II	UN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

A Human Resources Assistant at the G5 grade level in Nairobi—which is a locally recruited General Service position typically with the United Nations (such as UNON)—earns an estimated starting base salary of KSh 220,213 per month. [Source: UN Talent]

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