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United Nations Jobs, United Nations Office at Nairobi, UN Jobs, UNON Jobs,
- Job Opening ID: 249717
- Job Network : Management and Administration
- Job Family : Human Resources
- Category and Level : General Service and Related Categories, G-6
- Duty Station : NAIROBI
- Department/Office : United Nations Office at Nairobi
- Date Posted : Dec 30, 2024
- Deadline : Jan 28, 2025
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Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UNHABITAT) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).
This position is located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Staff Benefits and Entitlements Section (SBE).
Responsibilities
Within delegated authority, the incumbent will report to a Cluster Lead or Section Chief and will perform the following duties:
- Manages the onboarding process for selected candidates, including the preparation and issuance of Letters of Appointment, processing personnel actions (PA), and delivering orientation sessions. Monitors contract expiration dates, processes contract extension requests, and conducts eligibility reviews for staff contract conversions.
- Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
- Advises staff on staff benefits and entitlements and processes them in the Enterprise Resource Planning (ERP) system.
- Processes off-boarding and related separation personnel actions.
- Reviews and prepares submission of documentation to the Pension Fund relating to enrolment and award for disability benefit.
- Maintains family status of staff members and administers respective dependency entitlements.
- Reviews and approves time and attendance requests (i.e., parental leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R), etc.
- Monitors implementation and compliance with existing regulations through review of personnel actions processed in ERP and monitors Enterprise Core Component (ECC) reports and staffing tables for a variety of human resources activities.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Ensures that requirements and background information used for data analysis are documented.
- Performs other relevant duties as required.
Competencies
PROFESSIONALISM: Ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations. Ability to perform a broad range of administrative/personnel actions, entitlements and benefits. Ability to identify issues, apply good judgement and formulate opinions/recommendation and conclusion. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
- Completion of High school diploma or equivalent, is required.
- Additional certification or training on human resources, administration, audit, finance, management and/or event organization or a similar area, is highly desirable.
- Supplemental training and certification in Enterprise Resource Planning (ERP) systems is desirable.
Work Experience
- A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
- The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
- Experience in the application of human resources rules and regulations in the area of staff administration of entitlements and benefits is required.
- Experience in administering a broad range of personnel actions, entitlements and benefits using Enterprise Resource Planning (ERP) systems is desirable.
- Work experience of one (1) year or more in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.
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