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Supply Chain Intern
Job Description:
The Supply Chain Internship program is a valuable opportunity for individuals looking to gain practical experience and enhance their skills in the field of supply chain management. Under the direct supervision of the Regional Supply Chain Specialist, you will have the chance to actively contribute to the smooth and efficient operation of the supply chain within the East Africa Regional Office (EARO). As a Supply Chain Intern, you will work closely with the Regional Supply Chain Specialist to support the delivery of critical supply chain functions. This hands-on experience will provide you with a comprehensive understanding of supply chain processes, from procurement to distribution and logistics. You will be actively involved in various aspects of the supply chain, allowing you to apply classroom knowledge to real-world situations.
By the end of your internship, you will have developed practical skills that are highly sought after in the supply chain industry. This experience will not only boost your resume but also provide you with the confidence and knowledge needed to excel in your future career endeavors. We are committed to providing you with a supportive and enriching environment where learning and gaining experience are at the core of your internship journey.
MAJOR RESPONSIBILITIES
- Learn Supply Chain Best Practices: Gain exposure to industry-standard supply chain practices and methodologies. Acquire knowledge about inventory management, demand forecasting, vendor relationships, and more.
- Utilisation of ProVision System: Proficiently navigate and utilize the ProVision online procurement system for various procurement activities, including requisition processing and tracking
- Assist in Supply Chain Operations: Collaborate with the Regional Supply Chain Specialist in executing supply chain tasks, ensuring that processes run smoothly and efficiently.
- Purchase Order Management: Share purchase orders with suppliers and diligently follow up to ensure timely delivery of goods and services.
- Team Collaboration: Work as part of a dynamic team, learning how to communicate effectively, delegate responsibilities, and collaborate with colleagues to achieve common goals.
- Continuous Improvement and Item Catalogue Management: Contribute to the identification of areas for improvement within the supply chain and actively participate in process enhancements and review and update the Item Catalogue within the ProVision system to ensure accurate and up-to-date information.
- Document Management and Data Analysis: Gain hands-on experience in data analysis and reporting, which is a crucial aspect of optimizing supply chain performance and maintaining all supporting documents related to sourcing events, ensuring proper documentation and records are stored in the system
- Supplier Performance Monitoring and Problem Solving: Participate in problem-solving activities, helping to identify and resolve supply chain challenges. This experience will enhance your critical thinking and decision-making skills. Collect feedback from internal stakeholders and user functions on supplier performance, following established Supplier Performance Management (SPM) guidelines
- Timely Responses: Proactively provide feedback and updates to requesters on their procurement requests within a maximum timeframe of 48 hours.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required education, training, license, registration, and certifications
- Bachelor’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS).
- Supply Chain Management Certificates and Membership To Appropriate Supply Chain Institutes I.e. Membership in the Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supplies (CIPS) in good standing.
Preferred Knowledge and Qualifications
- Adherence to Procurement Policies: Comprehensively understand and consistently apply World Vision’s procurement policies and procedures to maintain the highest standards of integrity and compliance.
- Detail-Oriented: Demonstrate a strong commitment to precision and accuracy, ensuring meticulous attention to detail in all supply chain activities.
- Interpersonal and Communication Skills: Exhibit excellent interpersonal and communication skills, fostering effective collaboration and understanding among team members and external stakeholders.
- Team Player: Actively contribute to a collaborative team environment, supporting colleagues to achieve shared goals and success. Build relationships both internally and externally to drive organizational results while respecting and leveraging differences.
- Cultural Sensitivity: Work effectively with individuals from diverse cultural, gender, and background backgrounds, promoting an inclusive and respectful work environment.
- Coordination: Demonstrate the ability to coordinate tasks and activities efficiently to ensure seamless supply chain processes.
- Fast Learner: Display a proactive approach to learning and adapting to new processes and technologies, swiftly acquiring the necessary knowledge and skills
Grants Program Support Intern
JOB PURPOSE
The Regional Resource Development Graduate Intern will provide administrative, Grant Acquisition Analysis and documentation. The role is aligned with the East Africa Region and Partnership Strategy, Our Promise 2030, Going Further Than We Imagined. The role will support the achievement of Grant Acquisition strategy 2025.
In this role, the intern will gain valuable hands-on experience in administrative tasks, grant acquisition analysis, and documentation. This practical experience will not only enhance his/her skills but also provide a deep understanding of the processes and intricacies involved in resource development within the East Africa Region. By actively participating in these tasks, the intern will contribute to personal growth and professional development, allowing them to build a strong foundation for a career in resource development or a related field.
MAJOR RESPONSIBILITIES
Monitor and Report Field Office Progress
- Schedule, send the agenda and take meeting notes for dissemination and filing in Box for Grant acquisition an ad Management GAMHUB quarterly calls, one- on-one FO meeting with RRDD and the RDU bi-weekly catch-up calls
- Update the EAR, FO and external partners contact list
- File and organize the EAR GAM documents in Box
Research and Analysis (Influence)
- Coordinate information collection for capacity statement development
- Update the Grant Opportunity Acquisition Tracking (GOAT) report for further review with the RRDD
Administrative Support, Planning and Reporting
- Prepare the draft budget, agenda and logistics (flights, accommodation, meals, ground transport, RDU material, passports and visas) for WV EAR RDU internal and external meetings, workshops, launches, conferences or forums
- Support knowledge EAR GAM knowledge management site and the teams channels documents.
EAR GAMHUB correspondent
- Survey NOs, RO, and SOs to attain their priorities, assess the results, identify key experts throughout the partnership to address their concerns, and coordinate development of the agenda
- Coordinate logistics and accommodation of local and international attendees the Come up with the Agenda for the meeting in collaboration with the RDU Team
- Develop a GAM HUB Report and Action Plan to disseminate to all stakeholders
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Knowledge of emerging global trends, resource mobilization, community development, and fragile contexts.
- Experience planning and organizing workshops or forums for participants in multiple countries.
- Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment
- Planning and organizational skills and ability to prioritize multiple activities
- Experience in data analysis
Required Education, training, license, Registration, and certification
- Bachelor’s or master’s degree in social sciences, economics or any other related fields
- Capabilities – achieving, thinking, self-managing, relational, networking and collaboration and humanitarian diplomacy.
Humanitarian Emergency Affairs Intern
JOB PURPOSE
The purpose of this role is to provide an opportunity to a young graduate to gain hands-on work experience with the Regional Humanitarian Emergency Affairs (HEA) team. The young graduate will work with the HEA Staff keeping tabs of critical support requirements in emergency preparedness planning, response management, and knowledge management.
MAJOR RESPONSIBILITIES
Information Management and Data Administration
- Contribute to the definition of information requirements and the development of data flows, data quality assurance & quality control, and information management standard operating procedures and guidelines
- Support with the design, development and testing of data collection forms using Esri’s ArcGIS technology (i.e. Surveys) or other platforms (i.e. ODK, Kobo etc).
- Consolidate humanitarian response data from 9 field offices, and coordinate the development of information products such as situation reports, maps, funding appeals, sector infographics, GIS, data visualisation, maps, official statistics and other data and information management activities.
- Support the documentation of all HEA products including best practices, approaches, Real Time Learning etc
- Manage HEA Box and TEAMs platforms to ensure ease of access of documents.
- Maintain an updated humanitarian response register and action points running sheet. Improve data quality in the region/countries through field support, monitoring and feedback.
- Work closely with humanitarian advisors and Anticipatory Action Coordinator to ensure the data is fit for the purpose.
- Develop information management products such as web/desktop maps, dashboards templates, and dashboards using tools such as Power BI, Esri’s ArcGIS technology and Tableau.
- Support the gathering and analysis of primary and secondary data for interpretation and evidence-informed decision making and package these for use
Administrative Support
- Support in preparation of key events organized by HEA e.g trainings etc
- Support in capturing notes and minutes for meetings and any other as assigned.
Interdepartmental Support
- Actively participate and support resource mobilisation efforts for humanitarian and disaster risk reduction interventions.
- Working with HEA, Advocacy and Communications department in amplifying the voices of children and evidence-based impact through identifying potential stories and content that can be multi-purposed.
- Support and coordinate with the Regional Office and FOs in development of regional blogs and opinion pieces that can be published externally (View, wvi.org) internally (Ignite).
- Work closely with RAM as per request to provide any necessary support
External Engagements:
- Participate in critical meetings with key stakeholders when delegated to ensure WV is well represented
- Consolidate write-ups of external meetings for internal sharing
Other Duties
- Perform any other related duties as required.
- Attend and participate in devotional meetings.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
- Graduate with an interest in Disaster Management and passionate about data analytics, having graduated within two years of application.
- Degree in any of the following: Data Analytics/Data Science/ Statistics/ Information Management/ Statistics or a related field.
- High interest and good understanding of humanitarian industry; Sphere Standards; Core Humanitarian Standards.
- Work Environment: Office based with Limited travel
Supply Chain Intern
Grants Program Support Intern
Humanitarian Emergency Affairs Intern