Job Openings at Taita Taveta University

Administration, Secretarial, Education, Teaching,

Registrar (Academic, Research and Outreach) (Grade 15)

 REF NO: TTU/REG/ARO/04/2023 

REQUIREMENTS

• Must possess a PhD in Management related field from a recognized University
• Must have at least ten (10) years relevant cumulative work experience, three (3) of
• which must have been served substantively with demonstrable results in the
• position of a Deputy Registrar Grade 14 or at a comparable level of Senior
• Management position in an accredited University or comparable institution. c) Must possess relevant professional qualification and be in good standing. 
• Those with Certified Secretary [CS] or Certified Human Resource Professional [CHRP]) shall have added advantage. 
• Must have knowledge and demonstrable experience in data and records
• management and preferably student’s records management. 
• Must have demonstrable knowledgeable and competence in management information and communication technologies. f) Must have attended a leadership course from a reputable organization in the last eight (8) years. g) Must comply with the requirements of Chapter Six (6) of the Constitution of Kenya, 2010 on leadership and integrity. OR
• Must possess a Master’s degree in Public Administration, Business
• Administration, Human Resource Management or any other relevant area from an accredited University. 
• Must have at least twelve (12) years relevant cumulative work experience, four (4)
• of which must have been served substantively with demonstrable results in the Home of Ideas position of a Deputy Registrar Grade 14 or at a comparable level of Senior
• Management position in an accredited University or comparable institution. 
• Must possess relevant professional qualification and be in good standing. Those
• with Certified Secretary [CS] or Certified Human Resource Professional [CHRP]) shall have added advantage. 
• Must have knowledge and demonstrable experience in data and records management and preferably student’s records management. 
• Must have demonstrable knowledgeable and competence in management information and communication technologies. f) Must have attended a leadership course from a reputable organization in the last eight (8) years. g) Must comply with the requirements of Chapter Six (6) of the Constitution of Kenya, 2010 on leadership and integrity. 1.2 DUTIES AND

RESPONSIBILITIES

The Main Duties and responsibilities of the Registrar (Academic, Research and Outreach) will include but not limited to:

• Provide leadership for the staff assigned to the Office of the Registrar Academic, Research and Outreach and foster a stimulating work environment that embraces diversity and motivates staff to provide University stakeholders with excellent service. b) Declaring the academic status of each student in line with the statutory guidelines, rules and regulations of the University;
• Ensuring integrity, accuracy and security of academic records, production and issuance of official academic transcripts and original certificates;
• As a Member of the University Senate make critical decisions and provide guidance to the Senate on management of students’ affairs, admissions, examination and Graduation. e) Supervise implementation of Policies, Rules and Regulations governing academics, research and outreach in the university;
• Managing the retention, archiving, retrieval, security and control, integrity, and privacy of all permanent academic records and data for all current and former University students;
• Supervise the processes for the articulation of transfer credits, graduation and certification of Honorary degrees, enrolment and degree verification, production of official transcripts, and diplomas;
• Declaring programmes and programme capacities for student placements and admissions;
• Preparing, publishing and implementing the academic calendar (semester/trimester) schedules;
• Planning, developing, formulating and facilitating all activities related to the admissions, enrolment records, registration of students, teaching, research, Home of Ideas community outreach, examinations, processing of results, certification and welfare and timely communication to stakeholders;
• Provide direction in the development and management of procurement plan, work plan and budget for the office of the University Registrar;
• Develop and cause approval of policies and procedures on planning, development and management of Research, Innovation, partnerships, intellectual property rights and Outreach programmes;
• Develop, maintain and upgrade the University’s academic information infrastructures including academic records archives, on-line student database, university website and other electronic databases and information systems;
• Participate in development of the University strategic plan and implement the parts relating to academics, research and outreach; review policy exception requests from faculties. o) Coordinate dissemination of research findings and publications;
• Develop and publish major University information documents including, but not limited to, University Catalogues, graduation lists and class schedules;
• Counsel and advise students, faculty, and staff on academic matters;
• Assist the Deputy Vice-Chancellor Academic, Research and Outreach in the general administration of the division;
• Provide secretarial services to relevant Senate committees related to academic matters including preparation of documents in prescribed format, recording and timely circulation of minutes, following up on matters arising and any other matter pertaining to the success of Senate meetings;
• Communicate, follow-up and implement decisions of Senate and Senate Committees;
• Investigating, analysing, resolving and reviewing student disputes related to records, registration, examinations and certification; and
• Any other duties as may be assigned from time to time.

Senior Assistant Registrar /Deputy Registrar

REF NO: TTU/ADM/SAR/DR/04/2023

REQUIREMENTS
Home of Ideas

• Must possess a PhD in Management related field;
• Must have at least nine (9) years relevant cumulative work experience, three (3) of which must have been served substantively with demonstrable results in the position of a Senior Assistant Registrar Grade 13 or at a comparable level of Senior Management position in an accredited University or comparable institution;
• Must possess relevant professional qualification and be in good standing. Those with Certified Secretary [CS] or Certified Human Resource Professional [CHRP]) shall have added advantage;
• Must have knowledge and demonstrable experience in data and records management and preferably personnel records management;
• Must have demonstrable knowledgeable and competence in management information and communication technologies;
• Must have attended a leadership course from a reputable organization in the last eight (8) years; and
• Must comply with the requirements of Chapter Six (6) of the Constitution of Kenya, 2010 on leadership and integrity.

OR

• Must possess a Master’s degree in Public Administration, Business Administration, Human Resource Management or any other relevant area;
• Must have at least ten (10) years relevant cumulative work experience, three (3) of which must have been served substantively with demonstrable results in the position of a Senior Assistant Registrar Grade 13 or at a comparable level of Senior Management position in an accredited University or comparable institution;
• Must possess relevant professional qualification and be in good standing. Those with Certified Secretary [CS] or Certified Human Resource Professional [CHRP]) shall have added advantage;
• Must have knowledge and demonstrable experience in data and records management and preferably personnel records management;
• Must have demonstrable knowledgeable and competence in management information and communication technologies;
• Must have attended a leadership course from a reputable organization in the last eight (8) years; and
• Must comply with the requirements of Chapter Six (6) of the Constitution of Kenya, 2010 on leadership and integrity

Method of Application

• Send soft copy application to the email address: dvc-afp@ttu.ac.ke
• Send one (1) hard copy of the application letter, accompanied by detailed curriculum
• vitae (with your telephone number and email address), copies of relevant academic
• and professional certificates, National Identity card, testimonials and other relevantsupporting documents. 
• The Curriculum Vitae should include information on academic qualifications, professional experience, leadership and management roles, publications, awards, scholarships, funding, membership of professional association, linkages and
• community service, email address and telephone contacts;
• Kindly remember specify the position applied for and quote the reference number on both the envelope and the application letter

The applications must reach the undersigned through the address below on or before Tuesday, 23rd May, 2023.

Shortlisted candidates will be required to present originals of the followingdocuments during the interviews:

• National Identity Card;
• Academic and Professional Certificates and transcripts;
• Any other supporting documents and testimonials; and

Clearances from the following bodies:

• Kenya Revenue Authority;
• Ethics and Anti-Corruption Commission;
• Higher Education Loans Board;
• Any of the Registered Credit Reference Bureaus;
• Directorate of Criminal Investigations (Police Clearance Certificate);

Recommendations from three (3) referees should be sent separately to the address below

The Deputy Vice Chancellor (Administration, Finance & Planning)
Taita Taveta University
P. O. Box 635 – (80300), VOI
Email: dvc-afp@ttu.ac.ke

1. Taita Taveta University is an Equal opportunity employer. 
2. Women and Persons with Disability are highly encouraged to apply. 
3. Only shortlisted applicants will be contacted. 
4. Taita Taveta University does not levy any fees for job application; and
5. Canvassing will lead to automatic disqualificatio