Job Opportunities at Orchid HR Outsourcing

Accounting Jobs, Jobs in Kenya, Financial Jobs,

Receivable Accountant

KEY TASKS AND RESPONSIBILITIES

  • Accurately record receivable transactions in the accounting system, including payments, adjustments, and related entries.
  • Provide regular reports to the Finance Manager, including daily analysis of petty cash transactions for accounting integration and compliance verification.
  • Verify balances between the petty cash register/system and physical cash, ensuring accurate records.
  • Manage petty cash funds securely, overseeing their disbursement and handling while ensuring compliance with approved procedures.
  • Compile, organize, and maintain signed petty cash vouchers in chronological order for entry into the accounting system.
  • Create and send invoices to customers for services rendered, ensuring billing details are accurate.
  • Follow up with customers to secure timely payment of outstanding invoices, including sending reminders and negotiating payment plans.
  • Maintain orderly files and records of all processes and correspondence
  • Ensure adherence to established practices while staying updated on current changes and standards.
  • Develop and enforce operating policies and procedures for the Accounts Receivable section.
  • Reconcile accounts receivable records with customer payments to ensure accuracy and resolve discrepancies.
  • Deposit cash received from retirements and surrenders daily, and implement internal controls for petty cash.
  • Ensure proper filing of all accounting documentation for reconciliation purposes.
  • Act as the bank relations agent, recording all debit transactions in bank accounts into the accounting system.
  • Any other assigned tasks.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

  • Bachelor’s degree in Accounting, Business, Finance, or a related field.
  • CPA-K or ACCA
  • At least 3 years’ experience as a receivable accountant
  • Experience with ERP or similar accounting system
  • Excellent Microsoft Office Skills
  • Strong analytical  and reporting skills
  • Strong problem solving skills
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team

Payable Accountant

KEY TASKS AND RESPONSIBILITIES

  • Monitor AP email account, system, and support payment processing.
  • Assist in cash flow monitoring and related financial activities.
  • Enter project invoices and certificates into the finance information system to streamline payment processing.
  • Prepare and enter journal entries for the general ledger, including labor, credit card transactions, and accruals.
  • Aid in payroll processing and document preparation.
  • Prepare bank reconciliations and handle other month-end closure tasks.
  • Oversee ledger balances and aging reports to identify and correct any errors or unresolved postings.
  • Establish and enforce accounts payable policies, procedures, and internal controls to reduce errors, fraud, and compliance risks.
  • Review and oversee all payments in the system, coordinating with the Treasury and General Ledger departments to ensure accuracy and resolve any errors.
  • Generate regular reports and analyses on accounts payable activities, trends, and performance metrics for management review and decision-making.
  • Keep precise records of accounts payable transactions, including invoice receipts, approvals, and payments, ensuring all documentation is accurate and properly archived.
  • Remain informed about industry best practices and technological advancements in accounts payable automation and software, and integrate relevant updates as needed.
  • Perform other accounting and administrative tasks as assigned.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

  • Bachelor’s degree in Accounting, Business, Finance, or a related field.
  • CPA-K or ACCA
  • 3-4 years of relevant work experience.
  • Knowledge of International Financial Reporting Standards (IFRS).
  • Experience with ERP systems
  • Strong understanding of GAAP and Accounting principals
  • Strong analytical skills
  • Strong problem solving skills
  • Experience using accounting software
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team

Senior Accountant

KEY TASKS AND RESPONSIBILITIES

  • Oversee the preparation and analysis of monthly and annual financial statements for all Group entities, ensuring adherence to IFRS and GAAP standards.
  • Ensure all financial reporting complies with regulations and industry standards
  • Manage the statutory audit and tax processes, including the timely filing of corporate income tax returns (CIT).
  • Direct the month-end and year-end financial closing processes.
  • Compile and analyze monthly management accounts, including flux and variance reports, within established deadlines.
  • Maintain and reconcile general ledger accounts to ensure accuracy.
  • Validate and confirm the integrity of transactions in the Accounting System.
  • Monitor and forecast cash flows to support financial planning and operations.
  • Reconcile bank statements, accounts payable, and accounts receivable to uphold precise financial records.
  • Review daily reconciliation reports to monitor the status of merchant balances, rolling reserves, and related metrics.
  • Prepare and distribute platform reconciliation reports to merchants.
  • Conduct research on technical accounting and tax issues to ensure compliance across all group entities.
  • Ensure adherence to internal controls, and recommend improvements to processes as necessary.
  • Ensure the accounting software and systems are functioning properly and are up-to-date.
  • Provide guidance and support to junior accounting staff and local finance teams.
  • Perform other tasks as assigned by management.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

  • Bachelor’s degree in Accounting, Business, Finance, or a related field.
  • CPA-K or ACCA
  • MBA is an added advantage
  • Over 5 years’ experience as an Accountant
  • At least 3 years’ experience managing a team.
  • Experience in the Fintech industry is preferred
  • Experience with accounting software.
  • Proficiency in ERP
  • Solid knowledge of financial analysis and forecasting.
  • Excellent analytical and numerical skills.
  • Strong attention to detail and good organizational skills.
  • Ability to work independently and as part of a team.
  • Excellent communication and interpersonal skills.
  • Open and pro-active team player building trust and credibility.

Finance Manager

KEY TASKS AND RESPONSIBILITIES

  • Provide management and leadership to the finance team.
  • Monitor the organization’s banking activities
  • Oversee currency, credit, and liquidity risk management, and develop and implement the investment policy.
  • Initiate and enforce internal procedures and controls for purchasing, supplier payments, payroll, and expenditures.
  • Supervise the collection of company debts and maintain debt accounts.
  • Prepare monthly performance briefs, quarterly management accounts, and annual audited accounts to meet investor, donor, and stakeholder requirements.
  • Manage the preparation, supervision, and tracking of capital and operational budgets, including financial analysis, forecasting, and modeling.
  • Oversee finance processes, including enhancing controls from procurement through to payables.
  • Coordinate and manage periodic tax audits to ensure the organization mitigates inherent tax risks and liabilities.
  • Implement, document, and establish effective controls for managing revenues, expenses, and safeguarding assets.
  • Create and review finance/accounting policies and procedures, addressing and closing any gaps.
  • Monitor compliance with the Income Tax Act, VAT Act, and other statutory deductions, ensuring adherence to regulations when making payments to employees, suppliers, and service providers.
  • Manage and ensure adequate cash flow to meet the organization’s needs through effective cash flow management, forecasting, and planning.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

  • Bachelor’s degree in Finance, Accounting, Business, or a related field.
  • MBA or any related field is preferred
  • CPA-K or ACCA
  • Minimum of 7 years work experience, with at least 3 years in management
  • Proficiency in ERP systems.
  • Proficiency in Microsoft Office Suite
  • Knowledge of financial modelling and forecasting
  • Strong analytical and reporting skills
  • Demonstrated leadership and management skills
  • Strong communication and interpersonal skills
  • Strong collaboration skills

Method of Application

Interested candidates are invited to strictly email their cover letter and CV, to careers@orchidhr.co.ke before end of day 30th August, 2024.
Only short-listed candidates will be contacted.

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