Job Opportunities at Valar Frontier Solutions

Technical Jobs, Project Management  , Security, Intelligence, Logistics  , Procurement, Store-keeping, Supply Chain,

IT Manager

Description

• Valar is seeking an experienced and dynamic IT Manager. The ideal candidate will possess a strong technical background along with excellent communication and problem-solving skills. The IT Manager will be responsible for the planning, implementation, and maintenance of our organization’s IT infrastructure, ensuring its efficiency and security.

Responsibilities

Strategic Planning

• Improve and implement IT strategies aligned with organizational goals.
• Evaluate and recommend new technologies to improve efficiency and productivity.
• Collaborate with executive management to understand business needs and align IT initiatives accordingly

Infrastructure Management

• Provision and integrate new devices into Valar systems.
• Oversee the design, implementation, and maintenance of the organization’s IT infrastructure.
• Ensure the availability, security, and scalability of IT systems.
• Monitor and analyze user devices and general system performance, identifying and addressing issues proactively.

Security

• Continuously monitor and improve the organization’s various networks, devices, and cloud solutions.
• Stay updated on the latest cyberthreats and technologies, implementing measures to mitigate risks.
• Conduct regular security audits and other system testing.

User Training and Support

• Oversee the IT helpdesk, ensuring timely and effective resolution of user issues.
• Onboard and offboard employees in the context of devices and software systems.
• Develop and implement training programs to enhance the IT proficiency of staff members.
• Find innovative solutions to technical issues arising from challenges of varied environments.

Vendor Management

• Collaborate with external vendors to procure hardware, software, and services.
• Negotiate and manage contracts, ensuring cost-effectiveness and quality of services.
• Evaluate and select vendors based on the organization’s needs and budget constraints.

Budgeting and Resource Allocation

• Develop and manage the IT budget, ensuring cost-effectiveness and alignment with organizational priorities.
• Allocate resources efficiently to meet project timelines and organizational objectives.

Qualifications

Minimum

• Bachelor’s degree in Information Technology, or a related field. Master’s degree is a plus.
• Proven experience in IT management, with a track record of successful project delivery.
• Strong understanding of IT infrastructure, security, and emerging technologies. Understanding of networking, Windows, and macOS systems.
• Proficiency utilizing terminal interfaces. Basic understanding of various shell-scripting/system-configuration languages (Powershell, windows command prompt, bash, etc.)
• Effective communication and interpersonal abilities.
• Certification in relevant areas (e.g., ITIL, PMP, CISSP) is desirable

Security Management Support Expert

• This position is to assist the established security management professionals within a large organization as they plan for and initiate a significant shift in operations.  The Security Management Support Expert will provide an essential resource to security management and to general management in place, operating fully within their programme and ensuring successful outcomes.  This role demands a high level of emotional intelligence, as the individual will be actively involved in supporting the current team and engaging at a high level with all departments within the organization to ensure security is central to all strategy and planning functions.

Responsibilities:

• Rapid familiarization to client security systems including review of security plans and strategies.
• Familiarisation and understanding of the client’s goals and the complex planning requirements which cover the period from August 2023 to August 2024.
• Ensure robust risk assessments are in place to support all planning.
• Support management to review and update all existing strategies and plans.
• Work across all departments to incorporate security into all planning processes.
• Assist all departments to understand security concerns and make changes required to ensure a smooth shift in operations.
• Support the management to ensure relations with government security are strategically positioned to support company plans and goals and formalize working relationships with suitable MOUs.
• Assist management with the reconfiguration of external security providers if needed.
• Work with the client management, the Valar information team, and the Senior Security Manager to maximize the security model.
• Provide direct operational support when required.

Qualifications

Required

• Proven expertise in drafting security plans and strategies to support complex private sector operations.
• Strong engagement skills and ability to synthesize complex information received from multiple subject area experts.
• Excellent communication skills, both verbal and written.
• Good understanding of operational security practices in a private sector setting.
• Proven leadership and training skills
• Experience in developing programs to properly utilize government security to support in a private sector context.

Strongly Preferred

• Experience working in Africa
• Experience working with large organizations or businesses
• Firm understanding of project planning and development cycles
• Demonstrated ability to work effectively in an embedded capacity
• Excellent risk management skills and experience
• Emergency management experience
• Experience in oil and gas or the mining sector
• Firm understanding of community engagement

Application

The following items must be attached to your application:

Technical Security Specialist

Overview

• The Technical Security Specialist will be responsible for providing expert technical support and guidance in matters related to security and operational management in the Middle East and Africa. This specialist will work with local teams and stakeholders to assess and strengthen security measures, develop security protocols, and enhance the overall security posture in the respective regions. The TOR outlines the objectives, scope, deliverables, and qualifications required for the role.

Objectives

• Develop and implement security protocols, procedures, and guidelines in coordination with the Global Operations Manager to safeguard personnel, assets, and operations in the target regions.
• Provide technical guidance and support on security matters to enhance the security awareness and skills of clients and program teams.
• Assist in incident response and crisis management, ensuring rapid and effective resolution to security incidents.
• Collaborate with local authorities, agencies, and partners to establish a network for information sharing and coordination on security-related matters.
• Stay updated on emerging security threats, trends, and best practices, and proactively advise on measures to mitigate potential risks.
• Monitors logistics, asset management, fleet management, and international procurement.
• Provide briefings and presentations to staff, clients, and contractors focused on security and situational awareness.

Scope of Work

• Conduct on-site security assessments at various locations in the Middle East and Africa to evaluate existing security measures and identify gaps.
• Develop tailored security plans, including physical security measures, access controls, and emergency response protocols, for each region.
• Provide technical support to project teams for the implementation and maintenance of security measures.
• Design and deliver training sessions on security awareness, travel safety, and incident reporting.
• Conduct regular reviews of security protocols and recommend adjustments based on the changing security landscape.
• Collaborate with regional security and emergency response agencies to establish effective communication channels.
• Support the development and testing of contingency plans to address potential security threats.
• Provide timely and accurate security advisories to relevant stakeholders as needed.
• Manage and track allocated budgets.
• Support international procurement activities.
• Assume fleet management responsibilities and ensure the serviceability of all vehicles is maintained.
• Support the development of Medical Emergency Response Plans throughout the areas of responsibility.
• Support the Global Operations Manager as directed.

Qualifications

• Bachelor’s degree (or equivalent operational experience) in a relevant field such as security management or a related discipline.
• Proven experience operating in a security management capacity in conflict effected environments.
• Proven experience in conducting security assessments, risk analysis, and developing security plans in complex environments.
• Familiarity with the security challenges and dynamics in Yemen, Somalia, Kenya, Madagascar and greater Eastern Africa, preferably with experience working and living in East Africa.
• Knowledge of international security standards and best practices.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
• Strong writing skills, to include the preparation and analysis of risk mitigation plans for operational teams and for proposals.
• Previous experience in providing security training and capacity-building initiatives.
• Ability to handle sensitive and confidential information with discretion.
• Fluency in English; knowledge of local languages in the target regions is advantageous.

Information and Analysis Team Manager

Role Overview

• This role will support the Department of Analysis and Field Research and will report to the Director of Information and Analysis (I&A). He or she will set the tone for all analytical outputs, ensuring Valar’s message is clear and consistent with client expectations. Additionally, the I&A Team Manager will help guide information collection and ensure that respective collection strategies exist and are understood by Valar’s field enumerators and analysts. Moreover, this individual will be responsible for managing and leading the delivery all research projects and analysis in the department. Additional responsibilities include assisting with technical proposal inputs and concept note creation. This position will interface with client senior technical managers and staff to formulate and offer support for the implementation of future planning initiatives. This position includes direct management of all department programs and personnel. 

Duties and Responsibilities

Analysis and Proposal Support

• Analyze and keep abreast of political and development trends in East Africa, to identify and propose engagement and support based on priorities in the relevant geography, strategic areas of focus, and comparative advantage;
• Assist with financial proposal forecasting, if required, by developing assessing cost needs and requirements with potential consultants, contractors, and/or field enumerators, relaying said information to the executive team, as required;
• Identify opportunities for I&A to provide immediate, quick-turn analytical products in support of near-term opportunities; and,
• Attend client meetings, providing technical inputs, and spotting clients gaps that may become future opportunities, while providing talking points, if needed, for senior-level engagements by the CEO, COO, and I&A Director.

Field Research Projects

• Ensure the delivery of all Analysis and Field Research projects within their agreed timeline, budget, scope, high quality, and under your stewardship;
• Manage all analysts and field enumerator teams, including the management of all products, reports, and associated deliverables for all clients;
• Ensure regular team meetings, and fluid communication within the field team, and across other technical and management units;
• Ensure that company policies and procedures are effectively implemented;
• Ensure high quality management and oversight of all pilot projects or other short, technical analysis projects;
• Provide effective line management, advice, support, professional development and mentorship to Field Enumerators and/or consultants working on said projects;
• Lead the recruitment and training of new field enumerators and consultants as needed;
• Ensure all project management procedures and systems are functioning and effective (e.g., contracting and invoicing);
• Oversee the financial management of analysis and field research projects, including forecasting, and regular reporting on variances; and
• Ensure the filing and archiving of project documentation and support the reporting on all projects, ensuring that the I&A Director and other senior management officials are adequately informed of progress.
• Lead on I&A data management and databasing, including data flattening, of all I&A reports and field information. Manage the I&A team on data processing and data management. 
• Develop, manage, and coordinate client reports across all Valar projects, including collaboration between I&A and the Operations Department.

Client Management and Business Development

• Help build strong and productive relations with clients and partner organizations, supporting contract negotiation and effective communications on behalf of Valar;
• Actively seek new opportunities to on-sell the project to new clients in new markets or seek new opportunities within existing country;
• Develop and manage relationships with senior clients and their teams, acting as a trusted expert technical advisor;
• Consult and collaborate with internal and external colleagues and partners to ensure linkages, consistency, and harmonization of approaches and compliance with guidelines, framework and standards of accountability, integrity and performance;
• Build and strengthen strategic partnerships through active networking, advocacy and effective communication of Valar competencies in project service delivery and management; and
• Support the business development function by identifying and developing new business and partnership/customer opportunities.

Qualifications

Preferred

• Educated to post-graduate level in a relevant discipline – international relations, security studies, and professional intelligence analysis training.
• Prior military, law enforcement, intelligence, government, NGO, or relevant sectors in East Africa, including experience working with international security sector donor governments. 
• Demonstrable experience for managing all-source written production capability and experience in building, maintaining, and leveraging human networks; experience liaising with security sector officials, including police and military.
• Experience overseeing data analytics, data collection, and data visualization tools and techniques, such as Fulcrum and ArcGIS.
• Impeccable English writing and speaking ability.
• Highly effective organizational and prioritization skills, including the ability to stay on task and maintain focus in a fast-paced environment; strong attention to detail; keen understanding of time-sensitive requirements.
• Experience managing multiple analysts and multiple concurrent research projects. 

Minimum

• Five to 10 years of experience performing senior level All-Source Intelligence Analysis or similar analytical writing roles.
• Bachelor’s Degree in a relevant discipline (e.g., International Relations, International Business, Politics, Security Studies, or Journalism).
• Advanced knowledge of Microsoft Office applications (e.g., Word, PowerPoint, Excel; familiarity with geospatial technology (CARTO, ArcGIS, and Google Earth).
• Proficiency in open-source information collection and analytical tools; familiarity with establishing human networks.
• Must be able to obtain a Secret USG security clearance

Logistics and Procurement Assistant

Description

• Valar is seeking a detail-oriented and organized Logistics and Procurement Assistant. This role will provide critical support to the Senior Logistics and Procurement Specialist in executing procurement activities, inventory management, and logistics within the company. The successful candidate will be responsible for ensuring that products and services are acquired and delivered efficiently and in a timely manner, while maintaining quality standards and controlling costs.

Responsibilities

• Assist in sourcing suppliers, obtaining quotes, and procuring goods and services.
• Coordinate with suppliers to ensure timely delivery of products.
• Manage and maintain Valar equipment list.
• Prepare purchase orders, travel request forms and relevant documentation.
• Collaborate with the Senior Logistics and Procurement Specialist to facilitate flight ticket bookings.
• Coordinate travel logistics, including accommodation, ground transportation, and other related arrangements as directed by the Senior Logistics and Procurement Specialist.
• Maintain and update the Valar Travel Calendar.
• Stay updated on travel advisories, visa requirements, and any travel-related restrictions or regulations.
• Manage monthly procurement of office supplies and groceries.
• In charge of weekly credit card reconciliation.
• Perform any other tasks as directed by the Senior Logistics and Procurement Specialist.

Qualifications

Minimum

• Bachelor’s degree in Supply Chain Management, Business, or a related field.
• Previous experience in procurement and logistics coordination is preferred.
• Proficiency in Microsoft Office Suite (Excel and Word).
• Strong organizational and multitasking skills.
• Strong written and verbal communication skills.
• Attention to detail and the ability to work effectively in a fast-paced environment.
• Knowledge of relevant laws and regulations governing procurement and logistics.

Security Driver and Fleet Manager

Description

• Valar is seeking a Security Driver and Fleet Manager who will be responsible for managing and coordinating the company’s fleet of vehicles and providing secure and timely driving services. They will be personally responsible for the safety and security of all passengers entrusted to their care. Ensure that the vehicle is not left unattended and conduct a 360 degrees vehicle sweep before and after any movement. Keep abreast of tactical operational procedures, and emergency and contingency planning procedures of Valar for road movements.
• In addition, the Fleet Manager will be responsible for ensuring the proper maintenance and service of all Valar vehicles, determining maintenance needs, and tracking general maintenance schedules, including tire conditions. The Fleet Manager will report directly to the Senior Logistics Officer and must maintain a high level of professionalism and discretion at all times.

Responsibilities

• Safely transport company staff and personnel to and from designated locations.
• Ensure the safety of passengers at all times.
• Perform any other tasks as would be required.
• Facilitate airport pick up and drop off for Valar staff & visitors;
• Be familiar with the company tracking and management system;
• Ensure well-maintained & serviced vehicle;
• Maintain telephone contact with the line manager during field missions;
• Maintain vehicles log sheets on a daily basis: maintain records of motor vehicle’s daily activity showing journey, mileage, consumables, and signature of authorizing officer; 
• Adhere to the VALAR safety and security policy, observe traffic and safety precautions to prevent motor vehicle accidents and traffic violations;
• Maintain a professional appearance and attitude.

Working Conditions

• The driver will be required to work flexible hours, including evenings and weekends.
• The driver will be required to work in various weather conditions.
• The driver may be required to travel long distances.
• The driver will be required to interact with a variety of people, including company staff and family members.

Qualifications

Minimum

• A minimum of three years experience in security services, civilian police force, military police, or other relevant military operations with a safe driving record is an essential requirement. Previous training and experience as a Close Protection/Personal Security Team Driver would be beneficial.
• Possess previous training and experience as a Security Team Driver
• Certificate in Defensive Driving
• Valid Driving License Class B, C, E. 
• Valid First Aid Training Certificate.
• Minimum of 5 years experience as a driver
• Clean driving record.
• Certificate of good conduct. 
• Ability to communicate effectively with others.
• Fluent in English and Swahili.
• Good time management skills.
• Good physical condition, with the ability to lift and move heavy objects if necessary.
• Familiarity with the local area.

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