Administrative Jobs, Project Management Jobs, Jobs in Kenya,
Deputy Director, Human Resource & Administration
Position Summary/ Purpose
The Human Resource Officers are responsible for ensuring that the Authority has the right and sufficient human resource to meet its objectives. They are responsible for management of the Human Resource Function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management. The office holder will also oversee the administrative support services such as official transport, security services, vehicle servicing and maintenance, co-ordination of cleaning services, messenger and registries, supervision of support staff, operationalization of services delivery, ensuring timely and efficient communication and co-ordination in the Authority, monitoring and evaluation of matters pertaining to administration, enforcement and service delivery in the Authority.
Job Specifications:
- Providing guidance in the development, interpretation, implementation and review of human resource management and administration policies, standards, and guidelines.
- Ensuring implementation of Terms and Conditions of service for the Authority; coordinating organizational development and job reviews.
- Managing staff recruitment, promotion, discipline, and capacity building; developing, reviewing, and coordinating implementation of welfare and other incentive schemes for the Authority.
- Monitoring the implementation of performance management systems; analyzing the staffing levels in the Authority and recommending proposals for succession planning and proper deployment.
- Coordinating the development and implementation of grievance handling mechanisms.
- Initiating best practices in the management of the human resource function.
- Championing change management programs in the Authority.
- Monitoring and evaluating the effectiveness of training and development programs.
- Leading the Authority in formulating and implementing efficient Performance Management Systems.
- Overseeing the Management of Cross-Cutting Issues.
- Overseeing the Administration and Records Management functions of Kenya Roads Board.
- Overseeing the provision of security for premises and staff; overseeing the design, implementation, and periodic review of security systems.
- Coordinating outsourced services including office management services, office accommodation, transport, and logistics.
- Ensuring the acquisition of legal documents such as motor vehicle and assets insurances and licenses in liaison with other relevant agencies.
Person Specifications:
- A minimum period of fifteen (15) years relevant work experience and at least three (3) years in a senior management role equivalent or comparable to Assistant Director role in the Public Service or an equivalent or comparable position in the private sector.
- Have a Bachelor’s degree in any of the following disciplines: Human Resource Management or equivalent qualifications from a recognized institution.
- Have a Master’s degree in any of the following disciplines: Human Resource Management, Administration, Business Administration, or equivalent qualification from a recognized institution.
- Attended a Management Course lasting not less than four (4) weeks or its equivalent.
- Membership of the Institute of Human Resource Management in good standing.
- Proficiency in computer applications.
- Good communication skills.
- Demonstrated results in work performance.
Assistant Director, Human Resource & Administration
Position Summary/ Purpose
The Human Resource Officers are responsible for ensuring that the Authority has the right and sufficient human resource to meet its objectives. They are responsible for management of the Human Resource Function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management
Job Specifications:
- Interpreting and implementing human resource management policies, laws, regulations, procedures, and systems.
- Analysing the utilization of human resources in the Authority and advising on proper deployment.
- Undertaking training needs assessment.
- Payroll management.
- Updating terms and conditions of service and career progression guidelines.
- Coordinating organization development and job reviews.
- Analysing disciplinary cases for relevant disciplinary committees; conducting skills audit.
- Making proposals on human resource planning and succession management.
- Offering counselling services to staff.
- Ensuring compliance with HR practices, policies, regulations, and relevant government policies and guidelines on employee management and administration.
- Coordinating the implementation of HIV/AIDS, gender, and disability mainstreaming policies.
- Analysing staff performance and career progression and making appropriate recommendations.
- Supervising general office services; supervision of payments for transport and delivery services.
- Taking part in procurement and supply of stores for human resources and administration purposes.
- Recommending for boarding of unserviceable equipment within the department and coordinating the provision of transport, security, and other support services.
Person Specifications:
- Served for a minimum period of three (3) years as a Principal Human Resource Management Officer or six (6) years working experience in Human Resource two (2) of which must have been at managerial level.
- Master’s Degree in Human Resource Management from a recognized institution.
- Bachelor’s degree in any of the following disciplines: Human Resource Management, Personnel Management, Public Administration, Business Administration, or its qualifications from a recognized institution.
- Be a member of the Institute of Human Resource Management.
- Certificate in Management Course lasting not less than four (4) weeks from a recognized institution.
- Proficiency in computer application.
- Demonstrated professional competence and administrative capability as reflected in work performance and results.
Technical Advisor/Project Focal – TWENDE Project
Position Summary/ Purpose
The Advisor is responsible for overall coordination of component 1 of the project, where NDMA is the executing entity. The role holder will provide technical advice and support to the implementation of the different project activities under component 1 and component 2 where NDMA is a service provider to the Ministry of Agriculture’s State Department for Livestock, and in doing so will work to ensure coherence with the TWENDE project framework developed at the national Project Management Unit (PMU) and county levels (coordination/implementation) hubs with relevant project parties such as CDC’s, PMU’s landscape offices and project’s executing entities and service providers for component 2 and 3 as well. Under the guidance of the CEO, NDMA the Advisor will oversee the overall monitoring of the use of funds and the procurement plan. S/he will be focal point for all matters on TWENDE project for NDMA and will be supported by the general NDMA administration including CDC’s. In addition, she/he will provide guidance on the strategic direction of the project to other project staff, ensure proper monitoring, evaluation and reporting of all project activities. The position requires significant coordination skills, broad general and technical knowledge, experience in the region and skills to ensure coherence and consistency in spite of urgent deadlines.
Areas of Key Responsibilities and Specific Duties:
Manage the overall implementation of the TWENDE Project activities under Component 1 and result 2.4 under Component 2, where NDMA is a service provider by:
- Developing annual activity work plans, procurement plans, and budgets based on expected year-end outputs, and ensuring close monitoring of activities and delivery.
- Coordinating and guiding County Drought Coordinators (CDCs) in cascading the approved NDMA workplan into county-specific work plans.
- Working closely with the finance team on matters including financial planning, expenditure tracking, sub-contracting to Executing Entities to ensure NDMA/IUCN policies are applied, and GCF requirements are followed as per signed implementation agreement between NDMA and IUCN and other project documents.
- Ensuring compliance of project implementation with GCF, NDMA/GoK, IUCN policies, and safeguards.
- Monitoring project performance with target indicators, logical framework, work plan, and budget through regular reporting and on-site supervision missions.
- Working with NDMA and other project staff to receive, review, and synthesize monitoring information to support adaptive management and ensure timely compliance with internal and GCF monitoring and reporting requirements.
- Preparing required updates/summaries on the projects and participating in project-related meetings with the GCF, government, executing entity partners, etc.
- Supervising personnel engaged in delivering aspects of the project including consultants.
- Regularly reviewing subsidiary agreements with the accredited entity and service providers.
- Supporting the management of project-related expenditures from GCF/IUCN and Government of Kenya and reporting the same.
- Providing follow-up support and tracking of administrative, programmatic, and financial issues with project implementing partners.
Focal point and coordination of partnerships with key stakeholders:
- Serving as the single point of contact and project representative with partners and external and internal stakeholders including PMU, IUCN, and other executing entities and service providers.
- Developing and coordinating project implementation with NDMA CDCs.
- Building, maintaining, and managing effective working relationships with consortium members and ensuring performance to the highest standards, support project objectives and targets, and comply with GCF rules and regulations.
- Ensuring continuous liaison with relevant Government agencies, NGOs, Civil Society, IUCN, and county engagement.
- Participating in project meetings organized by Accredited Entity (AE), Executing Entities (EEs), and service providers.
Provide technical advice and support to the implementation of the Project activities:
- Providing technical inputs to the implementation of project activities and outputs.
- Providing technical support and back-up services to the CDCs.
- Overseeing all cross-cutting activities and ensuring their strong support of technical implementation objectives and vision.
- Monitoring and reporting the implementation of environmental and social risk management measures through the programme cycle.
- Providing technical advisory services as required on activities that NDMA is expected to deliver.
Monitoring and Reporting:
- Coordinating County Drought Coordinators in completing the NDMA Annual Project Reports and sharing with PMU as per the project’s reporting schedule.
- Ensuring timely preparation and submission of required reports, including bi-annual progress and expenditure reports, per the requirements of GCF.
- Carrying out regular follow-up and monitoring of implementation activities.
- Carrying out regular monitoring and reporting on risks and mitigation measures.
- Providing regular updates on the project’s progress for all parties and reporting requirements.
- Overseeing project full compliance and reporting on Environmental and Social Management Framework and Gender and Youth Action Plan.
- Compiling NDMA component two Semi-Annual Project Progress Reports and submitting to SDL.
- Documenting, packaging, and disseminating information, lessons learned, and success stories from the project to a wider audience for awareness, advocacy, and policy influencing.
- Working and coordinating with county governments and other stakeholders in the implementation of project activities.
Qualifications for the Post:
- Bachelor’s degree in environmental science/natural resources management, policy/project management, economics, or other equivalent and relevant field.
- Master’s degree in environmental science/natural resources management, policy/project management, economics, or other equivalent and relevant field.
- Minimum ten (10) years of experience, five (5) of which should be in a senior grade or comparable position in the wider public sector or private sector with experience in project/program design, monitoring, implementation, and management in environment, climate change, drought, conservation, or relevant areas.
- At least five (5) years of management experience, including direct supervision of professional and support staff and assembling teams working on multifaceted programs.
- Professional experience in climate change mitigation or adaptation, disaster risk reduction, social protection, and climate change financing.
- Demonstrated managerial and administrative capability, and professional competence in work performance and results, and exhibited a thorough understanding of implementation of donor-funded projects.
- Knowledge and experience of successful engagement of devolved governance structures and systems.
- Expertise and experience in climate change and relevant sectors such as energy, agriculture, livestock, water, and cross-cutting issues such as gender, marginalized groups, environmental and social impact assessments.
- Knowledgeable in nature-based solutions for Drought Risk Management especially ecosystem-based adaptation approaches.
- Experience in leading teams in the country/region and/or proven ability to establish productive working relationships with multi-sectoral partners/counterparts/stakeholders.
- Experience in gender and youth mainstreaming in programs.
- Experience in program design, environmental and social management frameworks, monitoring, and evaluation is an asset.
- Experience of working in ASAL areas.
- Knowledgeable in the management of public funds and procurement and disposal of public assets (PFMA and PPADA).
Core Competencies:
- Transparency.
- Inclusiveness.
- Professionalism.
- Accountability.
Functional Competencies:
- Excellent oral and written communication skills.
- Excellent interpersonal skills.
- Capability to develop and implement effective strategies and tactics.
- Strong ability to think critically and synthetically across fields and topics.
- Ability to work independently and/or remotely.
- Ability to work in team environments and cultivate productive partnerships.
- Ability to propose new approaches and expand the range of projects.
- Proven networking, team-building, organizational, and communication skills.
- Commitment to fostering a culture of high performance and accountability.
- Sound judgment and decision-making skills.
- Continuous learning and proactive attitude towards self-development.
Other responsibilities:
- Fundraising and program development support for NDMA.
- Perform other duties related to the Project as assigned from time to time by the CEO, NDMA.
Language Proficiency:
- Excellent command of English and strong verbal and written communication skills including public-speaking
- Good understanding of Swahili is a must
Method of Application
Interested qualified applicants are requested to submit a cover letter, detailed CV, copies of certificates & testimonial with the title and Reference number of the position clearly indicated in the email subject line to hr@ndma.go.ke and also fill the Bio-data form whose link is available in the Authority’s website. Applicants who will not fill the bio data form will have their applications rejected Successful candidates only will be required to fulfill the requirements of Chapter Six (6) of the Constitution of Kenya specifically clearance from the following institutions;
- Higher Education Loans Board
- Ethics and Anti-Corruption Commission
- National Police Service (Certificate of good Conduct)
- Credit Reference Bureau
- A tax clearance certificate from the Kenya Revenue Authority
Applications should be addressed to;
Chief Executive Officer,
National Drought Management Authority
P. O. Box 53547 00200
NAIROBI, KENYA
Applications may also be dropped at the Authority’s offices located on the 17th floor of Lonrho House, along Standard Street, Nairobi during working hours between 8am and 5pm. Those applicants submitting physical applications MUST also complete the Bio-Data Form