Program Management Jobs, Jobs in Kenya, Accounting Jobs,
Senior Program Manager
Programme Management
- Contribute to the strategic planning and monitoring of programmes, resolving issues and initiating corrective actions as appropriate.
- Ensure compliance with the terms of the head contract.
- Lead the development and manage work planning process, consolidate workplans and budgets from various programme partners. Report progress made against the workplan both internally and externally to clients as appropriate.
- Track programme deliverables, ensuring quality, timeliness and within budget, and in accordance with the agreed scope.
- Ensure smooth coordination and excellent relationship management with clients and donors, project partners and subcontractors and other external stakeholders to align technical and operational needs with programmes.
- Ensure project documents and deliverables are filed in the relevant databases for accessibility.
- Conduct periodic project health checks which include programme risk assessment, mitigation, and escalation of the same to senior management in relation to, but not limited to quality delivery, financial, security, safeguarding etc.
- In liaison with the Legal and Compliance Team, support due diligence of consultants and subcontractors.
- Organise short term consultant inputs in line with organisational procurement policies and procedures, including preparation of TORs, sourcing, negotiating, drafting contracts, briefing, and managing consultants, liaising with and including HR and Legal and Compliance teams as required.
Financial Management
- Contribute to the internal and external financial reporting requirements, consolidate financial reports from partners for submission to the client, manage invoicing from/to clients and partners as appropriate.
- Contribute to programme budget management, monitor expenditures and costs against milestones and timesheets.
- Provide oversight and quality assurance of financial reports and be able to critically review reports produced by Project Accountants
- Support budget and forecast preparations as may be required.
- Ensure programme financial management procedures and processes are being followed and identify issues quickly and proactively provide solutions.
Business Development
- Support the BD teams in the development of specific proposals, including pre-positioning on opportunities as required;
- Lead specific bid sections such as recruitment process (identification and recruitment of appropriate long- and short-term personnel, formatting CVs, negotiate inputs and fee rates);
- Writing and editing sections of proposals as designated by the lead bid writer;
- Carrying out desk research in subject matters that are relevant for the content of proposals;
- Contributing to the internal reviews of draft proposals.
Qualifications:
- A master’s degree in economics, public policy, international development or related field.
Experience, Knowledge, and Skills:
- Minimum of seven (7) years relevant experience in leading large and complex partnerships programmes.
- Demonstrated project management skills, including budgeting, planning, and attention to operational detail.
- A minimum of three (3) years relevant work experience in international development, with a focus on the private sector and SMEs.
- Ability to manage high-level relationships with partner organizations, donors, and external stakeholders.
- Attention to detail and advanced writing and presentation skills (clear, precise, creative)
- Extremely proactive, able to learn quickly and have a proven track record of delivery in complex and rapidly changing contexts.
- Experience of managing large, complex donor-funded programmes that operate in consortium set-ups.
- Experience engaging with and managing consortium partners at a senior level as a prime operating across multiple geographies and managing delivery performance.
- Experience establishing and maintaining effective relationships with key stakeholders including consortium partners, donors, and governments.
- Clear and effective communication skills – both oral and written. Confident engaging with seniors across public and private sector organisations.
- Experience of effective oversight and management of partner contractual delivery, financial reporting, and performance.
- Sound ICT skills, with a high level of proficiency in MS Outlook, Word, Excel, and PowerPoint.
- Significant experience of working in international development at a Programme Management level.
Project Accountant Position- US Finance and Accounting
Specific Roles and Responsibilities:
- Prepare and review monthly and/or semi-monthly billing.
- Review and book project finance office expense reports.
- Support Project Managers with F&A requests, prepare and enter recurring and reversing journal entries.
- Reconcile all project bank accounts, advances and taxes to the general ledger, research unreconciled items.
- Prepare audit schedules, reports and other financial data for internal/external auditors and departments as requested.
- Setup and maintain files within the financial system.
- Verify the proper distribution of charges to specific accounts and contracts.
- Reconcile asset and liability accounts as needed, prepare schedules for DCAA incurred cost submissions and participate in responding to requests.
- Perform month end and year-end closings.
- Provide training and support to field accounting staff as needed.
- Ensure that project expenditures are compliant with project’s budget and client requirements.
- Review and analyze financial reports, revenue, billing, and indirect rate analysis (NICRA); resolve and investigate any discrepancies.
- Perform all other position related duties as assigned or requested.
Qualifications:
- Bachelor’s degree in accounting or a related field; or equivalent combination of education and experience.
- CPA(K) or Equivalent.
Experience, Knowledge, and Skills:
- 5+ years in Accounting experience.
- Experience working with Costpoint-Deltek (preferable) or other major ERP system.
- 3+ years of QuickBooks or Quicken experience is a must.
- 3+ years of experience with USAID regulations is a must.
- Experience working with Microsoft 365, Microsoft Excel.
- Strong analytical skills and financial acumen.
- Ability to communicate clearly and concisely, both written and verbally, in English.
- Ability to take initiative and handle multiple tasks under tight deadlines.
- Organizational skills and ability to perform detail-oriented work.
- Occasional overseas travel may be required to perform field audits.