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Officer, Trade Finance (Petroleum Products Transactions)
PRIMARY RESPONSIBILITIES:
Processing of Petroleum transactions (Oil & Gas)
- Receive, customer confirmation and processing of Supply Chain Finance instructions (discounting and/or distributor finance). This applies for bills discounting outside Supply Chain Finance
- Confirm available room under OMC’s facility and that Supplier is in the list of approved suppliers,
- Raise approval requests with CIB RM/GM for issuance of LCs.
- Prepare draft LC and ensure the terms and conditions comply with the UCP guidelines.
- Receive the Title and Shipping documents and present non-negotiable copies to the OTS Winner.
- Provide the Bank’s acceptance to honor LC payment on maturity as per LC terms and conditions.
- On LC maturity date, pay the Petroleum Producer/Trader with the proceeds from OMCs as collected in the OTS Collection Account.
- With the Structured Trade team, keep an updated Stock Report of all the Financed Stocks held by the Bank.
- Keep up to date Tripartite Agreements for all the Collateral Managers.
- Ensure that insurances for the trade financed stock and professional indemnities are up to date
Processing of Trade Finance Instruments
- Review instructions received to ensure they are valid, workable and meet the bank’s and International Trade guidelines. Where required, liaise with customers to guide and seek clarity in order to obtain a complete application.
- Carry out Trade Finance Compliance and due diligence checks in accordance with procedures.
- Carry out Trade Finance Compliance and due diligence checks in accordance with procedures.
- Liaise with Relationship Managers, Credit Administration, legal department, and Treasury as required to facilitate processing of the transactions. This includes seeking approvals, marking of limits in the system, legal opinion of guaranteed wordings, bank indemnities etc.
- Draft, initiate and amend of all types of Letters of Credit (Export, Import, back-to-back etc.).
- Draft, initiation and amend of all types of Guarantees (Bid Bonds, Performance, Payment etc.) and standby Letters of Credit.
- Receive, document processing, release to clients of all documentary Collections (Import, Export, Avalization).
- Receive outward foreign cheques, sorting, compliance checks, dispatch to correspondent banks for payment; confirmation and payment of inward foreign cheques.
- Lodge & Accept Bills (Collection and LC), and relaying acceptance to Correspondent Banks.
- Payment of Bills on due date or as customers submit instructions, in liaison with Business Development and Treasury as may be required.
- Act as point of reference for enquiries and provide trade finance advice to external clients, and internally to bank staff as and when required.
Audit & Compliance
- Monitor Nostro Statements for reconciliation and accounting for and/or clearing any outstanding trade related items.
- Identify any potential red flags taking into consideration Compliance requirements/AML/Sanctions and escalating to line manager where required.
- Report any Risk events within timeframes outlined in the procedure.
- Print and Call back of daily journals
PERSON SPECIFICATIONS:
- At least 1-3 years’ relevant professional experience
- Bachelor’s degree in a Business related field from a recognized institution.
- Master’s in Business Administration or its equivalent from a recognized institution will be an added advantage
- Certified Documentary Credit Specialist (CDCS) or Certificate in International Trade Finance; and
- Member of Association of Kenya Institute of Bankers
- Any basic Trade Related Certification
Manager Wealth Management Operations
KEY RESPONSIBILITIES:
- Run day to day transaction processing for I&M Capital limited including trade settlements (onshore and offshore), income collection and cash management.
- Manage I&M Capital wealth fund operations; client on-boarding, purchases, withdrawals, client notifications and statement generation.
- Manage reconciliation of client accounts (stock and cash), suspense accounts, company accounts and any other reconcilable accounts as required from time to time.
- Ensure the firm’s Risk Management Framework is adequate, all risks are documented through development and monitoring of Risk and Control Self Assessments (RCSA’s) and are in line with the Company’s regulatory framework.
- Ensure that the company is fully compliant with all Money Laundering regulations and develop a monitoring framework in line with governing Acts and Regulations and internal policies and procedures.
- Manage and ensure compliance with all company policies and procedures and ensure update in line with market or regulatory changes.
- Ensure all client onboarding is undertaken as per applicable regulations and related company policies.
- Ensure all regulatory reporting within stipulated timelines as per regulations are adhered to including; company reports, client reports and regulatory reports.
- Manage all customers complaints, enquiries and feedback and ensure prompt root cause analysis of complaints and errors.
- Coordinate client surveys with customer service teams and ensure feedback from the surveys are actioned promptly.
- Ensure transaction processing systems are fit for use and recommend enhancements where required.
- Coordinate with various stakeholders on IT related changes, requests and implementations and manage all related projects to completion.
- Ensure all company revenues are collected and booked and costs managed within stipulated budgets.
- Coordinate financial reporting within stipulated timelines; monthly profit and loss reports in liaison with finance department and company management information as required from time to time.
- Support the CEO and Investment Advisors deliver the strategic initiatives as set out in the company’s balanced score card in liaison with various stakeholders including regulators.
- Ensure that the operations team is appropriately staffed and provide leadership to the team so as to create a spirit of teamwork and champion the development of each team member.
- Manage general office administration tasks and other duties and responsibilities, as assigned by the CEO from time to time.
Person Specification:
- Bachelors’ degree in Economics or Finance or Business or Securities related field.
- Achievement of CMA mandatory professional qualifications with the Chartered Institute of Securities and Investments (CISI).
- Minimum of 5 years’ experience in wealth management/ investment services operations with at least 2 years in Management position.
- Demonstrated achievements directly attributable to the candidate.
- Exceptional analytical and quantitative background.
- High level of accuracy and attention to detail.
- Good working knowledge of capital markets regulations and Anti-money laundering Acts and regulations.
- Good knowledge of unit trust operations and Collective Investments Schemes regulations.
Officer, Trade Finance (Financial Institutions Support)
PRIMARY RESPONSIBILITIES:
- Review instructions received to ensure they are valid, workable and meet the Bank’s and International Trade guidelines.
- Carry out Trade Finance Compliance and due diligence checks in accordance with procedures.
- Carry out Trade Finance Compliance and due diligence checks in accordance with procedures.
- Liaise with Relationship Managers, Credit Administration, legal department and Treasury as required to facilitate processing of the transactions.
- Draft, initiate and amend all types of Letters of Credit (Export, Import, Back to Back etc.)
- Draft, initiate and amend all types of Guarantees (Bid Bonds, Performance, Payment etc) and Standby Letters of Credit.
- Receive, process documents and release to clients of all documentary Collections (Import, Export, Avalization).
- Receive and process outward foreign cheques.
- Lodge and accept Bills (Collection and LC), and relay acceptance to Correspondent Banks.
- Payment of Bills on due date or as customers submit instructions, in liaison with Business Development and Treasury as may be required.
- Act as point of reference for enquiries and provide trade finance advice to external clients, and internally to bank staff as and when required.
- Monitoring Nostro Statements for reconciliation and accounting for and/or clearing any outstanding trade related items.
- Identify any potential red flags taking into consideration Compliance requirements/AML/Sanctions and escalating to line manager where required.
- Report any Risk events within timeframes outlined in the procedure.
PERSON SPECIFICATIONS:
- Bachelor’s degree in a Business related field from a recognized institution.
- Master’s in Business Administration or its equivalent from a recognized institution will be an added advantage
- At least 1-3 years’ relevant professional experience
- Certified Documentary Credit Specialist (CDCS) or Certificate in International Trade Finance; and
- Member of Association of Kenya Institute of Bankers
- Any basic Trade Related Certification
Business, Process & Risk Analyst
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PRIMARY RESPONSIBILITIES:
Evaluate business processes, anticipate requirements, identify areas for improvement, and develop and implement solutions.- Lead ongoing reviews of business processes and developing optimization strategies.
- Perform requirements analysis, conduct forums and presentations to share ideas and findings.
- Effectively communicating your insights and plans to cross-functional team members and management.
- Coordinate and perform user acceptance testing.
- Coordinate process optimization initiatives, develop project plans, and monitor performance and ensure timely completion.
- Develop & maintain inventory of process documentation for all processing units in Shared Service Centre with appropriate version control and trigger for process reviews where such reviews are required on pre-defined periods.
- Prioritize initiatives based on business needs and requirements serving as a liaison between stakeholders and users.
- Review business processes to identify areas of potential improvement or weakness in risk management controls.
- Conduct internal reviews to evaluate compliance with internal controls and regulatory requirements, analyze incidents in timely manner.
- Coordinate risk management forums for all units within Shared Service Center to provide a consolidated risk profile for the department.
- Implement and maintain a controls monitoring framework to and procedures for identifying, assessing, managing, and reporting operational risks within an organization.
- Assess the potential impact of operational risks on the department’s ability to meet its goals and objectives.
- Conduct regular training sessions on operational risk management best practices for employees within the departments.
PERSON SPECIFICATIONS
- Bachelor’s degree in a Business-related field from a recognized institution.
- Certification in project management and/or process re-engineering.
- A minimum of 5 years of experience in business analysis and operational risk management.
- Thorough knowledge of Banking Operations and application of process workflows.
- The ability to influence stakeholders and work closely with them to determine acceptable solutions.
- Advanced technical skills.
- Excellent documentation skills.
- Fundamental analytical and conceptual thinking skills.