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Program Support and Grant Reporting Officer
Purpose of the Position
- The Program Support and Grant Reporting Officer will 1) Play a leadership role in grants management and reporting, and 2) Support program quality assurance. This position will support the Deputy Program Director, Development team, and aid in partnership acquisition by leading or contributing to concept note and proposal development. This position will also work closely with Country Directors, country teams and global program team members to provide technical input and strategic direction into new program and funding opportunities. The Program Support and Grant Reporting Officer will ensure high quality and timely reporting to WBR and its donors. The Program Support and Grant Reporting Officer will also be responsible for collating in partnership with the Strategic Information and Innovation team program tools that will align with program management protocols (including program file documentation, program documentation, program performance and financials).
- The successful candidate will possess excellent planning, communication and organizational skills, have a keen eye for detail, be proactive and flexible in their work, and possess the ability to develop strong relationships with colleagues across the organization.
Responsibilities:
Reporting and Grant Management
- Working with the Program Director and country team reporting resources, coordinate the writing, review and approval of Program reports (including Mobilized Communities) in adherence to the donor and or funding agreements and timelines.
- Create and maintain effective systems ensuring timely and informative reporting.
- Oversee the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with program managers, country directors and development and marketing & communication teams.
- Work in close relation with the Strategic Information and Innovation (SII) team to incorporate monitoring, evaluation and learning data (incl. data on outputs, outcomes and impact indicators, lessons learnt and best practices) in reports.
- Work with Program Managers, the Program Director and fund raisers at global level to maintain effective systems ensuring timely and informative reporting in line with donor policies and procedures.
- Draft and review program updates and respond to information requests for fund raisers and donors and other key stakeholders.
- Provide ongoing capacity-building to program teams, M&E team in grant reporting, as needed.
Program Support
- Support the Program Director at the global level and Country program teams with project kick-off meetings, project launch, and end of program transition.
- Support country teams to ensure that programs (including Mobilized Communities) follow best practices with program management protocols during the conception, start-up, implementation and close-out phases.
- Identify best practices, lessons learned; document and develop program materials for wider dissemination to internal and external stakeholders.
- Liaise with different teams (Country teams, Communications, fund raising and SII) in developing program materials including but not limited to fact sheets, visibility statements, newsletters and strategic communications materials.
- Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily all-inclusive.
Requirements
- Bachelors/ Masters in international development and/or relevant field (government, political science, international relations, etc.).
- Demonstrated strong writing and analytical skills
- Ability to manage and deliver complex grants involving multiple partners to deadline.
- 5+ years of experience with grant management, report writing and proposal development.
- Field experience in development environments is preferred. Exposure to gender, youth and marginalized populations will be appreciated
- Excellent oral and written English skills required
- Ability to deliver high quality reports within short deadlines, as well as support proposal writing.
- Ability to juggle several competing priorities from different projects at the same time.
- Excellent communication and networking skills, to build and maintain contact networks across a broad range of partners.
- Demonstrated attention to detail, following procedures, meeting deadlines and working and problem-solving independently and cooperatively.