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Manager – Legal Service & Corporation Secretary
Job Purpose
The Manager – Legal Service & Corporation Secretary is responsible for providing Board secretariat services, legal advice, litigation management, regulatory compliance, contract and lease preparation, and custody of all Corporation title deeds and logbooks. The role also includes managing insurance matters and implementing good corporate governance practices as per guidelines from the Attorney General, the State Corporations Act, and the Mwongozo Code of Governance for State Corporations 2015
Duties and Responsibilities
- Providing guidance to the Board on their duties and responsibilities and on matters of Corporate Management.
- Keeping custody of the Board’s seal, Board Committee documents contracts, agreements and other documents.
- Providing advice on legal and corporate matters to the Board through interpretation and writing legal opinions.
- Inducting, training and updating the Board and Committee charters, preparing Board work plans, Board evaluation, governance audit, and implementation of the code of conduct and ethics.
- Ensuring timely preparation and circulation of Board and Committee papers and minutes.
- Custodian of the seal of the organization and account to the Board for its use;
- Maintaining and updating the register of conflicts of interest.
- Ensuring Board members are aware of all relevant laws affecting the organization;
- Ensuring legal compliance to legislative provisions and regulations.
- Developing legal strategies aimed at forestalling disputes, controversies and litigation.
- Conducting legal research and representing the Board in litigation and various legal matters;
- Liaising with external lawyers on court matters; drafting legal documents, leases and contracts.
- Liaising with the Attorney General, law enforcement agencies and stakeholders on all legal matters.
- Ensuring annual returns are promptly filed with the relevant authorities.
- Ensuring that Legal Audit Compliance is carried out to confirm compliance with relevant statutory requirements.
- Overseeing the implementation of Mwongozo, Code of Conduct at the Corporations; and
- Ensure that Corporation Insurance cover is legally adequate and terms and conditions are complied with
Requirements for Appointment
- A minimum period of twelve (12) years’ relevant work experience, five (5) years of which in a managerial role;
- Bachelor’s degree in Law from a recognized University;
- Master’s Degree in Law (LLM) or any other relevant field;
- An advocate of the High Court of Kenya;
- Hold a valid Practicing Certificate;
- Postgraduate Diploma Kenya School of Law;
- Member of the Law Society of Kenya (LSK);
- Certified Public Secretary (CPSK);
- Be a member of the Institute of Certified Secretaries of Kenya in good standing;
- Certificate in Corporate Governance from a recognized institution;
- Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
- Proficiency in computer applications; and
- Fulfill the requirements of Chapter Six (6) of the Constitution of Kenya 2010
Key competencies and skills
- Ability to think strategically and innovatively.
- Proven intellectual leadership in managing people and financial resources.
- Excellent interpersonal, management and communication skills.
- Excellent organizational skills.
- Ability to mobilize resources and
- Negotiation skills.
Manager of E-Commerce & Logistics
Job Purpose
The Manager of E-Commerce& Logistics is responsible for driving the digital transformation and growth of the corporation’s e-commerce services recognizing the increasing shift towards online transactions and the strategic importance of e-commerce in modern postal services. This role manages the transportation, storage, distribution, and delivery of goods purchased online, ensuring efficient and timely fulfillment of orders
Duties and Responsibilities
- Develop and execute strategies to enhance online retail presence, drive digital sales growth, and improve customer experience.
- Supervise the overall operation and management of PCK warehouse facilities, ensuring seamless receipt, storage, and dispatch of goods.
- Lead the order fulfillment process, including picking, packing, and shipping of customer orders, to ensure timely and accurate delivery.
- Collaborate with logistics partners and carriers to manage transportation, shipping, and delivery schedules, optimizing cost and efficiency.
- Utilize warehouse management systems, e-commerce platforms, and other technology tools to streamline operations and improve productivity.
- Monitor product uploads and give quarterly performance reports.
- Manage all online activities, website, social media and email campaigns to Courier products/services including e-services.
- Responsible for developing and maintaining e-Services/ products.
- Manage and monitor key performance indicators (KPIs) related to e-commerce sales, warehouse operations, and logistics to identify areas for improvement and implement solutions.
- Manage, review, monitor and evaluate the performance of staff in the section against set targets.
- Perform any other duties as assigned by the General Manager Courier and E-Services.
Requirements for Appointment
- A minimum of twelve (12) years’ relevant work experience, five (5) of which in a managerial role;
- Proven experience in e-commerce operations management and warehouse management;
- Bachelors’ degree in Business Management, Sales and Marketing, Technology or any other relevant qualification from a recognized institution
- Master’s degree in Business Management, Sales and Marketing, Technology or any other relevant qualification from a recognized institution
- Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
- Certificate in computer application skills from a recognized institution.
- Demonstrate a high degree of professional competence, managerial and administrative capability as reflected in work performance and results.
- Fulfill the requirements of Chapter Six of the Constitution
Key competencies and skills
- Ability to think strategically and innovatively.
- Proven leadership abilities in managing people and financial resources.
- Excellent interpersonal, management and communication skills.
- Excellent organizational skills.
- Ability to mobilize resources and
- Negotiation skills.
Method of Application
Interested candidates can apply by submitting a written application and up-dated Curriculum Vitae through the post and attach relevant copies of certificates and testimonials to the Postmaster General, P. O. Box 34567 – 00100 Nairobi not later than Tuesday, 20th August, 2024
Only short-listed candidates will be contacted.