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Order to Cash (O2C) AR Accountant ( Arabic speaking)
Job Description
- Booking and allocation of payments received from clients.
- Assist with revenue downloading and reconciliation with invoicing system.
- Correct booking of money collected through petty cash.
- Follow up on unapplied and unidentified payments from clients.
- Correct treatment of COD (Cash On Delivery) accounts.
- Ensure Credit Notes and Invoices are properly offset.
- Create direct debits in the system and send them to the bank
- Liaise with Collections Team the allocation of payments and any other inquiries if needed.
- Cooperate with Collections Team based in country / affiliate.
- Process outstanding transactions related to Accounts Receivable pending on the bank reconciliation.
- Responding to inquiries from business / customers and resolve issues.
- Perform AR reconciliations.
- Assist with AR sub-ledger close process and other Month End activities (Bad debt provision, Unbilled Revenue, WIP)
- Ensure monthly checklists are completed by the month end and signed off by Senior Accountant / Team Leader.
- Ensure monthly account schedules are prepared by finance team and signed off.
- Any other duties and responsibilities assigned to by the Team Lead and or Finance Hub Manager from time to time.
- Ensure that work carried meets the requirements of the Group Integrity and Confidentiality standards and procedures.
Qualifications
- University Degree (Finance & Accounting) from a recognized University.
- Professional certificate from any of the recognized accounting bodies (CPA, ACCA etc)
- Minimum of 4 years work experience in relevant finance function.
- Required candidates must speak,read and write in Arabic Language.
- Ability to adapt quickly and demonstrate flexibility
- Able to work independently and a strong team player.
- Customer service oriented.
- Good analytical and problem-solving skills
- Positive learning attitude and detail oriented
- Knowledge of Oracle Financial System would be an advantage.
- Good leadership skills and able to work with minimum supervision.
- Good public relations and interpersonal skills.
- Should be computer literate and have excellent communication skills with high level of written and verbal English.
Additional Information
- As an accountant you will be part of a team responsible for performing tasks within the Order to Cash process (Accounts Receivable), as well as your involvement in the Month End Closing process and some other specific accounting activities.
- The performance should meet the requirements defined in the SLA/KPI’s (timely, accurate).
- Required candidates must speak,read and write in Arabic Language.
Order to Cash (O2C) AR Accountant (French speaking)
Job Description
- Booking and allocation of payments received from clients.
- Assist with revenue downloading and reconciliation with invoicing system.
- Correct booking of money collected through petty cash.
- Follow up on unapplied and unidentified payments from clients.
- Correct treatment of COD (Cash On Delivery) accounts.
- Ensure Credit Notes and Invoices are properly offset.
- Create direct debits in the system and send them to the bank
- Liaise with Collections Team the allocation of payments and any other inquiries if needed.
- Cooperate with Collections Team based in country / affiliate.
- Process outstanding transactions related to Accounts Receivable pending on the bank reconciliation.
- Responding to inquiries from business / customers and resolve issues.
- Perform AR reconciliations.
- Assist with AR sub-ledger close process and other Month End activities (Bad debt provision, Unbilled Revenue, WIP)
- Ensure monthly checklists are completed by the month end and signed off by Senior Accountant / Team Leader.
- Ensure monthly account schedules are prepared by finance team and signed off.
- Any other duties and responsibilities assigned to by the Team Lead and or Finance Hub Manager from time to time.
- Ensure that work carried meets the requirements of the Group Integrity and Confidentiality standards and procedures.
Qualifications
- University Degree (Finance & Accounting) from a recognized University.
- Professional certificate from any of the recognized accounting bodies (CPA, ACCA etc)
- Minimum of 4 years work experience in relevant finance function.
- Required candidates must speak,read and write in French Language.
- Ability to adapt quickly and demonstrate flexibility
- Able to work independently and a strong team player.
- Customer service oriented.
- Good analytical and problem-solving skills
- Positive learning attitude and detail oriented
- Knowledge of Oracle Financial System would be an advantage.
- Good leadership skills and able to work with minimum supervision.
- Good public relations and interpersonal skills.
- Should be computer literate and have excellent communication skills with high level of written and verbal English.
Additional Information
- As an accountant you will be part of a team responsible for performing tasks within the Order to Cash process (Accounts Receivable), as well as your involvement in the Month End Closing process and some other specific accounting activities.
- The performance should meet the requirements defined in the SLA/KPI’s (timely, accurate).
- Required candidates must speak,read and write in French Language.
Receptionist
Job Description
- Receptionist duties including answering general inquiries.
- Receive/Register/Distribute all company incoming mail, including mail received through Post Office and electronically.
- Organize requisitions for local purchase orders through Procurement.
- Assist Branch Manager/source competitive quotations from contractors/suppliers.
- Assist Branch Manager with overall maintenance of SGS premises.
- Arrange hotel bookings for staff and clients (or as directed by management).
- Arrange transport for staff operations /clients/visitors.
- Facilitate arrangements for conferences for internal or external staff/clients for sectors concerned.
- Organize and monitor regular garbage disposal through appointed contractors.
- Monitor adequate supply of clean drinking water for staff.
- Dispatch all departmental related documents to the relevant BLM’s.
- Operation of the company switchboard including answering a high volume of calls and maintain a rapid response rate according to agreed standards.
- Log informaiton on calls received, where required and maintain detailed and accurate records.
- Uphold policies designed to improve the company’s image & relations with customers.
- Liaising with the direct line supervisor daily for priority requirements.
- Receipt and despatch of parcels, letters through courier service providers.
- Assist in managing office supplies such as stationery, toiletries.
- Maintain records associated with the reception processes and perform other routine clerical tasks as assigned and for other departments as directed by management.
- Perform duties or other responsibilities which may be assigned by management which is outside the specified job.
- QHSE and OI – ensure compliance to SGS safety, operation integrity, policies and procedures and register zero injuries.
- Attend all Safety and Integrity Talks across the Year and sign the Annex B forms.
- Adopt at all times a safe behavior by exercising due regard for QHSE of SGS employees.
- Perform any other related duties assigned by the management.
Qualifications
- Diploma in business studies, secretarial or similar.
- At least 3 years of experience as a Receptionist in a busy front office or Customer Service Centre.
- Computer literate.
- Excellent communication and inter-personal skill.
- Ability to operate a variety of standard office machines.
- High school diploma or general education degree (GED) required.
- Proficient in Microsoft Office aplications.
- Strong phone skills.
- Demonstrated ability to read, write, and speak English.
- Comfortable multi-tasking and prioritizing tasks without guidance.
- Excellent interpersonal skills.
- Punctual with strong attendance history.
- Provide customer service and administration for the SGS front office. To ensure all front office processes are carried out in an efficient and effective manner consistent with the SGS brand of being the “Best in class” when dealing with all potential and existing internal and external customers.
- Additional Information
Finance Operations Manager
Job Description
- Management and Control of all activities included in the O2C/P2P/R2R/MDM streams to ensure completeness, accuracy, and timeliness.
- O2C activities include Credit Management, Revenue Recognition, Cash Allocation, Month End Closing and Collections.
- P2P activities include Invoice Processing, Payments, Travel &Expenses, Purchase Order Processing and Month End Closing
- R2R activities include fixed asset accounting, intercompany accounting, Inventories management, and Management Reporting and General Ledger management.
- MDM activities include Data Quality, Enrichment, Governance and Cleansing of the data of different streams: P2P / O2C / R2R.
- Control costs related to Country Cluster Finance Team by managing the overall budget, monitoring savings objectives, reviewing financial analysis of all initiatives and investigating variances in forecasted expenses or usage.
- Ensure internal controls are in place and maintained.
- Coordinate audit and compliance activities.
- Collaborate with country, regional and Corporate Accounting and Controlling functions.
- Maintain strong relationships with internal and external stakeholders to ensure the immediate resolution of problems as well as being responsive to future needs.
- Coordinate improvement programs with outsource service providers
- Ensure effective employment/deployment of motivated and competent individuals and teams.
- Monitor and action to ensure that all KPI´s agreed with the countries in SLAs meet the targets defined.
- Timely and appropriately escalating and follow up all issues.
- Strong collaboration with the GPOs and regional finance transformation teams during country migrations and other improvement initiatives led by GPOs
- Collaborate closely with peers to contribute to achievement of all KPI´s for the 3 streams: P2P and O2C and R2R.
- Work closely with finance transformation team to improve processes and systems as needed.
- Work closely when finance transformation to on board future countries into the finance cluster.
- Comply, at all times, with SGS Code of Integrity and Professional Conduct.
- Any other duties and responsibilities assigned to by the Regional Finance Transformation Manager and / or Regional Operation controller from time to time.
- Ensure that work carried meets the requirements of the SGS Code of Group Integrity, Professional Conduct and Confidentiality standards and procedures.
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Qualifications
- University Degree in Finance, Business Administration or Accounting
- Chartered Accountant i.e. ACCA or CPA
- 10+ years of practical accounting experience
- Experience in working in a Country Cluster environment preferable
- Management experience in large multi-national organization
- Wide experience with accounting and financial systems
- Working knowledge in internal controls in Country Cluster environment
- Experience with budgeting processes
- Experience in working in a multi-cultural environment
- Experience in process improvements and system implementations
- Experience in managing a team of >50 people.
- Develop self and others, Build high performance teams
- Embraces change, collaborates effectively and translates strategy into actions
- Able to examine and interpret financial data
- Ability to work with financial information systems, Oracle E-Business Suite experience is a plus
- Able to assess financial systems requirements and provide recommendations
- Perform high quality work and makes decisions under time pressure
- Excellent communications skills
- Genuine interest in finance best practices
- Experience with executive level presentations
- Interpersonal skills and assertiveness
- Willingness to travel up to 25% of the time in the first year to get know the company and to build the relationships with the key stakeholders.
Additional Information
- The Finance Operations Manager will be leading the company’s Finance accounting operations function in its captive SGS country cluster located in Nairobi, Kenya that will provide SGS East Africa affiliates with services in the Purchase to Pay(P2P), Order to Cash(O2C), Record to Report (R2R) and Master Data Management areas
- His/her primary responsibilities will include the day to day leadership and direction of the finance team, that serves the Finance Country Cluster customers and ensuring performance that meets or exceeds service level agreements.
- The Finance Operations Manager participates in the financial support of the country cluster organization and manage and control costs.