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Senior Finance and Budget Assistant, G7

Responsibilities

Budget:

• Acting as Certifying Officer on behalf of and in the absence of programme mangers at offices outside headquarters.
• Undertaking review, analyzing and preparing of the medium-term plan and its revisions.
• Reviewing analyzing and assisting in the finalization of cost estimates and budget proposals,
• in terms of staff and non-staff requirements, including programmatic aspects; ensuring compliance with the medium-term plan and other legislative mandates.
• Assisting managers in the elaboration of resource requirements for budget submissions.
• Undertaking research and providing support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Providing input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitoring budget implementation/expenditures and recommending reallocation of funds as necessary.
• Reviewing requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Monitoring extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assisting in the preparation of budget performance submissions.
• Assisting in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Monitoring integrity of various financial databases.
• Verifying accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinating with other finance and budget staff on related issues during preparation of budget reports.

Claims:

• Reviewing, analyzing and processing payments to third-parties, commercial entities, individuals and troop-contributing countries, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.

Treasury:

• Reviewing incoming payment instructions with regard to banking details and sources of funds.
• Preparing payments for final disbursement by cashier.
• Dispatching payment instructions and cheques to banks.
• Creating receipts and deposits for all incoming funds.
• Notifying payees of status of payments.
• Assisting staff members, fund management officers and donors regarding queries on payment and deposit-related issues.
• Identifying and annotating bank account movements. Monitoring bank balances worldwide.
• Assisting cashier in cash management and investment issues, including cash flow forecasts.
• Liaising with banks worldwide regarding outstanding items and payment instructions.
• Investigating complaints on non-receipts.
• Monitoring cheque stock and orders new stock as required.
• Reviewing inter and intra-unit processes with aim to optimising workflow and customer orientation.
• Monitoring/reviewing methods used to remit payments.
• Assisting in preparation of periodical reports: cash flow, contributions.
• Following-up on audit recommendations.
• Following-up on fraud cases.
• Assisting cashier in the daily operation of the Cashier’s Unit responsible for the transmittal of payments worldwide.
• Filing and archiving as required.

General:

• Keeping up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafting or preparing correspondence to respond to inquiries in respect to relevant financial and budget matters.
• Providing guidance, training and daily supervision to other general service staff in the area of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performing other related duties, as assigned.

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANISING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

• High school diploma or equivalent is required. Additional training or qualification in finance, budget or accounting is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

• A minimum of ten (10) years of progressively work responsible experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level university degree.
• Work experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is required.
• Experience in monitoring the financial performance of implementing partners is desirable.
• Experience in developing guidelines/standard operating procedures and training materials is desirable.
• Experience in an international organization such as the United Nations is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

Public Information Officer, P3

Responsibilities

• Ensures implementation of information programs to publicize priority issues and / or major events, in particular on chemicals and pollution action, to include drafting content and developing information strategies, coordinating efforts, monitoring and reporting on progress, taking appropriate follow-up action, and analyzing the outcome.
• Monitors and analyzes current events, public opinion and press, identifies issues and trends, and advises management on appropriate action / responses.
• Undertakes activities to promote media coverage (e.g. press conferences, interviews, press seminars and other special activities) of priority issues and/or major events, to include development of a media strategy and action plan, initiating pro-active media outreach efforts including drafting press materials, identifying key media milestones opportunities for media coverage, disseminating materials and consulting with press on approach/story angle and other information requests, undertaking appropriate follow-up action and analyzing and reporting on the impact of coverage.
• Produces or oversees production of a specific type or types (e.g. print, broadcast, etc.) of information communications products (e.g. press kits, press releases, feature articles, speeches, booklets, brochures, backgrounders, audio-visual materials, radio spot program, etc.), to include proposing topics, undertaking research, determining appropriate medium and target audience, preparing production plans, writing drafts, obtaining clearances and finalizing texts, editing copy, and coordinating design approval, printing procedures and distribution.
• Prepares, on the basis of official UN/UNEP documentation and other sources, initial drafts of articles or chapters for inclusion in UN/UNEP newsletters, periodicals, reports and books.
• Initiates and sustains professional relationships with key constituencies.
• Acts as focal point on specific issues, monitoring and reporting on developments, responding to inquiries, etc.
• Participates in selecting the information transmitted to key constituencies.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Provides guidance to, and may supervise, more junior staff.

Competencies

• PROFESSIONALISM: Knowledge of the full range of communications approaches, tools, and methodologies essential to planning and executing effective campaign strategies and programmes, e.g. campaign management, media operations, marketing and promotion, audience outreach, message targeting. Ability to rapidly analyze and integrate diverse, complex and technical information from varied sources. Ability to identify public affairs issues, opportunities and risks in an international environment. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Knowledge of relevant internal policies and business activities/issues. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Education

• An advanced university degree (Master’s degree or equivalent) in communication, journalism, international relations, public administration or related field is required.
• A first- level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in public information, journalism or related area is required.
• At least three (3) years’ experience working for an international organization is desirable.
• At least two (2) years’ experience focused on the environment is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable

Languages

• English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required. Knowledge of another UN official language is desirable.

NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.

Evaluation Consultant for Terminal Evaluation of the UNEP Project “Investing in Walking and Cycling Policies in African Cities (within least developed countries)

Duties and Responsibilities
ORGANIZATION SETTING.

• The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
• The overall objective of the Industry and Economy Division of UNEP is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies, practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.
• The Sustainable Mobility Unit (SMU) is part of the Industry and Economy Division, and the unit promotes sustainable, low and no emissions transport. UN Environment’s SMU wishes to engage the services of an Evaluation Consultant for a period of 5 months (106 days) to review the UN Development Account Funded project “Investing in Walking and Cycling in African Cities (within least developed countries).” The consultant will report to the SMU Project Manager responsible for the UNDA Project.
• The “INVESTING IN WALKING AND CYCLING POLICIES IN AFRICAN CITIES (WITHIN LEAST DEVELOPED COUNTRIES)” project aims to promote a global transition to zero-and-low emission transport for improved air quality and climate change mitigation through increased capacity of selected countries in Africa to better design and implement policies and make investment decisions that prioritize the needs of pedestrians and cyclists (particularly vulnerable groups).
• In line with the UNDA Project Evaluation Guidelines, the Guidance Note on Planning and Conducting Terminal Evaluations of 11th Tranche projects and the UNEP Evaluation Policy, the Terminal Review (TR) is undertaken at completion of the project to assess project performance (in terms of relevance, efficiency, effectiveness and sustainability), and determine outcomes and impacts (actual and potential) stemming from the project.

The TR has two primary purposes:

• to provide evidence of results to meet accountability requirements, and to promote operational improvement, learning and knowledge sharing through results and lessons learned among UNEP and main project partners. Therefore, the TR will identify lessons of operational relevance for future project formulation and implementation.
• The Evaluation will identify lessons of operational relevance for future project formulation and implementation, especially where a second phase of the project is being considered. Recommendations relevant to the whole house may also be identified during the evaluation process,
• Under the supervision of the SMU Project Manager responsible for the UNDA Project in line with relevant UNEP and UN Development Account evaluation criteria, the Evaluation Consultant will be responsible for the overall management of the Evaluation and timely provision of its outputs, data collection and analysis and report-writing. More specifically,

the consultant will:

• Develop the desk review and interview protocols;
• Conduct preliminary desk review and introductory interviews with project staff;
• Draft the reconstructed Theory of Change of the project;
• Prepare the evaluation framework;
• Develop an inception report;
• Develop a preliminary Findings Note: typically in the form of a powerpoint presentation, the sharing of preliminary findings is intended to support the participation of the project team, act as a means to ensure all information sources have been accessed and provide an opportunity to verify emerging findings.
• Regularly report back to the SMU Project Manager on progress and inform of any possible problems or issues encountered and generally keep the Project Manager informed of the evaluation progress.
• Develop a draft and Final Review Report
• Develop a table of Recommendations containing the list of recommendations from the evaluation exercise.

The final version of the Review Report and table of recommendations will be assessed for its quality by the UNEP Evaluation Office.

Qualifications/special skills

• An advanced university degree (Masters or Equivalent) in urban development, sustainable transport or other relevant political or social sciences area is required.
• A minimum of 2 years work experience evaluating sustainable transport/mobility projects is required
• A broad understanding of sustainable mobility and the walking and cycling policy landscape in Africa is desirable.
• Prior experience working in an international organization is desirable.
• Proven technical writing, analytical, presentation and communication skills are required.

Languages

• English and French are the official languages of the United Nations Secretariat. For this post, fluency in oral and written English is required.

Senior Administrative Assistant, G7

Responsibilities

Human Resources Management:

• Acts as human resources focal point for the office.
• Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services as required.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
• Reviews and processes personnel actions through Umoja.
• Provides advice and answers general queries on classification procedures and processes.
• Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Monitors and follows up the KPI for the office through compliance of mandatory trainings and timely completion of performance appraisal documents and ensures reporting compliance.
• Raises shopping carts for Consultants and Individual Contractors, creates Service Entry Sheets to record services rendered and submits payment requests for disbursement.
• Monitors UMOJA staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.
• Maintains on an ongoing basis the division organizational chart and the staff/personnel directory up to date.
• Maintains on an ongoing basis all staff and personnel contractual history within the division.
• Act as the office time administrator and monitors leave requests in the office.

Budget and Finance:

• Provides expert assistance in the preparation and development of the Division’s work programme and budget.
• Assists in monitoring budget/work programme with respect to various budgets, grant and other funds on a regular basis and suggests reallocation of resources and implements the reallocation as necessary.
• Collects data from relevant databases and prepares customized financial reports.
• Provides assistance in the review and preparation of the medium-term plan and its revisions.
• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements; ensures compliance with the medium-term plan and other legislative mandates.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

General Administration:

• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Provides assistance in drafting of budget agreements, publications and newsletters or contributions for grants or other activities as appropriate.
• Identifies and resolves diverse issues/problems as they arise and determines appropriate actions.
• Maintains on an ongoing basis the list of property, including the active subscriptions and licenses, mobile lines, landline extensions, among others, ensuring timely renewal or deactivation.
• Coordinates extensively with service units and liaises frequently with internal team members both at UNEP and the sister agencies.
• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems, organize and coordinate meetings, intergovernmental meetings, conferences).
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Contract Administration:

• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
• Processes the payment of contractors’ invoices and monitor payments.
• Oversees the correct tracking and maintenance of office assets and equipment and ensures all relevant equipment is covered by the relevant insurance policy.
• Acts as Travel Administrator for non-staff personnel and creates travel requests and expense reports in accordance with the UN regulations, rules and processes.
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access, and door keys.

Data:

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.

Competencies

• PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• High school diploma or equivalent is required. Supplemental training in administration, finance / accounts, audit, human resources management or related area desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

• A minimum of ten (10) years of progressively responsible experience in administration, finance, human resources, procurement, or related area, is required.
• Work experience in the last five (5) years with large Enterprise Resource Planning Systems, such as SAP (Umoja) is required.
• Experience with analysis of volumes of data and the of complex formulas and pivot tables in Microsoft Excel is required.
• Experience with information management and business processes systems, such as SharePoint, is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of “confident” in two of the four area

Intern – Environment Affairs, I

Responsibilities
The objective of the internship is to:

• Carry out research on Sustainable Development Goals (SDGs), sustainable consumption and production (SCP) and circular economy to support elaboration of briefings, articles, presentations, and other documents.
• Prepare regional and national concept notes and presentation on SCP and its environmental impacts for the difference regions, using UNEPs SCP-Hotspot Analysis Tool (SCP-HAT).
• Support with the coordination of GO4SDGs activities, including keeping an updated calendar of events, organizing periodical meetings with internal and external partners in priority topics.
• Support engagement of youth in regional and global dialogues around green jobs for youth – in close cooperation with ILO and UNICEF, including preparation of background papers and concept notes.
• Prepare power point presentations and briefings for GO4SDGs events.
• Supporting the communications and outreach of GO4SDGS events and cooperation with the team of “10 Year Framework of Programmes on SCP – (10YFP). This includes drafting invitations, writing reports, preparing presentations, developing designs and layouts or electronic invitations for social media, and other news coverage, drafting briefings, and speaking points. These activities will be done in coordinating with GO4SDGs communication expert.
• Keep up to date the GO4SDGs network and database of internal and external partners (identify opportunities, encourage outreach, link to other platforms and websites).

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. .
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

• Applicants must at the time of application meet one of the following requirements:
• Be enrolled in a graduate school Programme (second university degree or equivalent, or higher);
• Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
• Be enrolled in the final academic year of a first university degree Programme (minimum bachelor’s level or equivalent.
• Have or is undertaking the following courses: – Environmental Science, Data Science, Chemistry, Biology, Health, International Development, Design Studies Project Development, International Studies, Economics or similar.
• Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

• No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; and [‘fluency’ or ‘knowledge’] of French is [‘desirable’ or ’an advantage’]. Knowledge of another official United Nations language is an advantage.

COP28 Pavilion Coordination Consultant 

Duties and Responsibilities

• The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and capacity development for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.
• The consultant will report to the Deputy Director of Ecosystems Division,UNEP.

The consultant’s duties will include the following work:
Event planning and Coordination: Working with UNEP colleagues across the organisation including the Regional Office of West Asia, to lead internal coordination of the Pavilion strategy, including but not limited to:

• Manage the event and related activities oversee the planning and management of the UNEP Pavilion and other auxiliary spaces at CoP28, as requested:
• Compiling and consolidating inputs from across all key internal stakeholders and divisions to deliver one unified strategy for the Pavilion concept;
• Handle pre-event, the launch and post-event elements.
• Develop a production plan and overall event strategy detailed approach, concept, format, and timeline of the launch.
• Establishing and leading a task force that will meet on a weekly basis (as needed) to oversee coordination of the Pavilion;
• Organising regular updates (monthly, or as needed) to senior stakeholders in SMT and other fora as required to ensure internal buy-in.
• Fundraising coordination: Coordinate UNEP Divisions’ in identifying and proposing joint funding opportunities to implement events at the UNEP Pavilion, including but not limited to external partners.
• With relevant UNEP staff, coordinate and administer the allocated Pavilion budget.
• Event production planning and oversight:
• Oversee the selection of side events and information gathering for all production needs.
• Develop a production plan and overall event strategy detailed approach, concept, format, and timeline of the launch.
• With the UNEP team, oversee the coordination of daily themes and issues that should be promoted at the COP28 Pavilion, ensuring the side-events and outcomes of the event align with UNEP’s overall narrative;
• Draft and execute daily run of shows, or scripting as and when necessary;
• With the UNEP team, recommend, brief and coordinate speakers and moderators for events hosted at the UNEP Pavilion;
• Oversee the preparation, time management and execution of the Pavilion for successful implementation.
• Advisory/oversight: At the event, work in an advisory role with other team members to ensure the production and delivery of the high-level events are well produced and communicated:
• Oversee any event support personnel – manage overall production team of the events and screenings such as (inter alia): stage manager, event hosts, professional photo and video coverage team, ensuring that all the event requirements are fully met based on the agreed plan with UNEP;
• Liaise with relevant UNEP and external media/communications personnel to assist in marketing the Pavilion, and any media requests on sessions.
• Review the UN support proposal to COP 28, advise on overlapping elements of the proposed Pavilion activities.
• Event reporting and evaluation: Prepare and submit a full qualitative and quantitative accomplishment report and overall event documentation. Provide suggested follow-up actions and lessons learned, information materials, guest list and attendance sheets where possible.

Qualifications/special skills

• Master’s degree in communications, international relations, political science or related field is required.
• A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
• Minimum seven years of work experience in communication, event production, media relations or related field is required.
• Experience in organizing and implementing events in an international organizational setting is required.
• Knowledge and expertise in high-level environment and sustainable development issues, including in the UNFCCC context, is desired.

Languages

• For the advertised post, fluency in written and spoken English is required. Knowledge of other UN official languages, notably Arabic, is desired.

Data Analyst and Resources Mobilization Consultant

Duties and Responsibilities

Background and Organizational Setting

• The United Nations Environment Programme (UNEP), established in 1972, is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The United Nations Environment Assembly, the governing body of UNEP, is the world’s highest-level decision-making body on the environment, with a universal membership of all 193 Member States. The Assembly meets biennially in Nairobi, Kenya, to set priorities for global environmental policies and develop international environmental law. Through its ministerial declaration and resolutions, the Assembly provides leadership, catalyzes intergovernmental action on the environment, and contributes to the implementation of the UN 2030 Agenda for Sustainable Development.
• UNEP through its Science Division has the mandate to keep under review the world environmental situation in order to ensure that emerging environmental problems of wide international significance are prioritized and receive appropriate and adequate consideration by governments, and to promote the contribution of the relevant international scientific and other professional communities to the acquisition, assessment and exchange of environmental knowledge and information.
• The World Environmental Situation Room applied the Global Environmental Data Strategy to empower the science-based multilateralism. Also, it functioned as a gateway to inform decisions for people, places and planet. It is designed to provide a federated data system of the best openly accessible environmental data, information, and knowledge with adequate analytical capacity, to support decision making, policy setting, and action at the global, regional, national and local levels for the environment and sustainable development.
• Within this framework, the multi-stakeholder fund program is the sustainable powerhouse as the carrying infrastructure to secure the process of achieving the WESR’s vision through global collective actions. The multi-stakeholder fund program requires the capacity of mobilizing resources across all domains at the regional and national level. This strategic fund-raising framework is tailored for facilitating different stakeholders that share the vision as a common
• Under the supervision of the Chief, Big Data Branch, Science Division, and in close collaboration with other staff of the World Environment Situation Room, the Data analyst and resources mobilization consultant is expected to strengthen communication and outreach, as well as partnership and advance strategy for World Environmental Situation Room (WESR) including National Environment Situation Rooms (NESR)

The consultant will be based in Nairobi, with occasional missions as and when required for official duties.

Specific tasks and responsibilities

• Under the supervision of the Chief, Big Data Branch, Science Division, and in close collaboration with other staff of the World Environment Situation Room, the Data analyst and resources mobilization consultant will perform the following tasks;
• Geospatial network support and management
• Advanced Geospatial strategy
• Resources mobilization and strengthen partnership for One UN Geospatial.

Qualifications/special skills

• Bachelor’s degree in, preferably, Project Management, Social Sciences, International Development, Urban Planning, Architecture, and Environment Design, Programme Support or Political Science is required.
• At least 5 years of relevant working experience in the field of fund raising and data analysis is required.

Languages

• English and French are the working languages of the United Nations Secretariat. For this assignment, fluency in oral and written English is required. Knowledge of other UN languages is an asset

Finance and Budget Officer, P4

Responsibilities

• Reviews, analyses and ensures the financial management and budget administration of the Framework Agreements in compliance with the UN Rules and Regulations and European Commission requirements.
• Oversees, prepares, reviews and validates budgets of all projects financially supported by the European Commission / European Union.
• Organizes the regular financial monitoring and reporting functions of the portfolios of projects to the European Commission ensuring accuracy of the data.
• Provides substantive support to manage the Framework Agreements with the European Commission and inform strategic financial decisions.
• Provides recommendations and improvement plans, based on lessons learned from the financial management of the Framework Agreements and other portfolios of projects with the European Commission.
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non staff requirements and provides detailed input with respect to resource requirements for budget submissions.
• Acts as the gatekeeper and custodian of the financial risk on the portfolios of projects financed by the European Commission and develops risk mitigation plans.
• Provides guidance and support on the financial provisions of the European Commission contractual framework to project teams in UNEP and in the Multilateral Environmental Agreements (MEAs). Secretariats throughout the overall project implementation cycle.
• Develops capacity of the project teams in UNEP and in the Multilateral Environmental Agreements (MEAs). Secretariats on the financial provisions of the European Commission contractual framework.
• Provides input, drafts periodical and ad-hoc reports, and correspondence on budgetary issues and responses to Senior Management as required.
• Participates in inter-departmental meetings on financial matters related to resource requirements and budgetary issues as required.
• Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors expenditures to ensure that they remain within authorized levels.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Monitors and supervises the work of subordinate staff, including evaluation of staff performance.
• Collects and analyses data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs any other duties as required.

Competencies

PROFESSIONALISM: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new systems. Ability to formulate new strategies and technical approaches to budgetary matters. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills with strong attention to detail to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

• An advanced university degree (Master’s degree or equivalent) in business administration, finance or a related field is required.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
• Three (3) years experience with the United Nations or similar international organization is required.
• Work Experience in the use of Enterprise Resource Planning (ERP) systems such as Umoja and IPMR is required.
• Experience reporting to the European Commission is desirable.
• Experience drafting and reviewing management reports is desirable.
• Experience applying United Nations Financial Rules and Regulations is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.
• Experience using Business Intelligence (BI) in reviewing and interpreting reports is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is desirable.

Method of Application

Use the link(s) below to apply on company website.

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