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Payable Assistant
PURPOSE:
Responsible for processing payment requisitions, Reconciliations, monthly reporting and posting journals.
PRIMARY RESPONSIBILITIES:
- Processing payment requisitions for CIC Group and subsidiaries upon receipt and confirmation they meet all requirements and approvals as per Company’s guidelines.
- Ensure that payment transactions are well captured and relevant deductions correctly done.
- Reconciliation of all sundry creditor ledgers and vendor statements across CIC group and subsidiaries.
- Preparation of monthly group expense report for review and allocating expenses as per company’s sharing matrix.
- Correct and timely posting of journals and preparation of expense ledger reconciliations reports
- Make sure queries received from both internal and external customers are responded to within a day of receipt.
- To follow up (consult) on incomplete flows of payments for approval within a day.
- Maintain an accurate cheque and eft register and records with 100% accuracy.
- Processing of branch petty cash within 48 hours after approval.
- To maintain and have a signed off weekly recalled funds report.
Generic Duties:
- Strict adherence to all regulations, statutes, standards, practices and all internal processes and procedures as per relevant manuals and comply with all relevant external legislation and regulations with regards to compliance requirements.
- Ensure that as a staff you actively contribute to the department/division attaining a ‘good’ rating in both internal and external audit by performing your role to the required standards and adhering to all internal processes and procedure as per relevant manuals, policies, and regulations of the company.
- Ensure that all risk management requirements within your remit are addressed and where necessary escalate through the available defined channels.
Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements
- Education Bachelor’s Degree Bachelor’s degree in a related field from a recognized university
- Professional Qualification CPA, ACCA
Experience Required:
- Two years Relevant experience
Reconciliation Assistant
PURPOSE:
Responsible for ensuring daily receipting, Reconciliations, Monthly reporting and posting journal.
PRIMARY RESPONSIBILITIES:
- Monitor Daily Receipts, ensure cash ups are done and bankings done on a daily basis
- Prepare weekly cashflow statements
- Identify Bounced Cheques, reverse and share the Bounced cheques list to credit control (Daily)
- Bank reconciliation, sign offs & Cashbook ledgers posting and ensure accuracy for monthly reporting
- Look out for unauthorized debits on the Bank statement and follow up immediately with the bank
- Ensure intercompany payoffs within 5 days
- Ensure collection bank accounts sweeps off with 5 days
- Write letters to the bank requesting for further details for those items that are not sufficiently narrated (Monthly)
- Identification and cancelation of stale cheques (Daily)
- Preparation of Bounced Cheque report (Monthly)
- Preparation of Reconciliation Aging Analysis (Monthly)
- Forward to credit control funds credited in our accounts for receipting (Daily)
- Respond to customer and banks queries regarding payments
- Review all daily transaction entries to verify the correctness and completeness of the captured data and advise on required actions;
- Prepare monthly reports for transactions at risk for submission to Unclaimed Financial Assets Authority (UFFA).
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Generic Duties:
- Strict adherence to all regulations, statutes, standards, practices and all internal processes and procedures as per relevant manuals and comply with all relevant external legislation and regulations with regards to compliance requirements.
- Ensure that as a staff you actively contribute to the department/division attaining a ‘good’ rating in both internal and external audit by performing your role to the required standards and adhering to all internal processes and procedure as per relevant manuals, policies, and regulations of the company.
- Ensure that all risk management requirements within your remit are addressed and where necessary escalate through the available defined channels.
Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements
- Education Bachelor’s Degree Bachelor’s degree in a related field from a recognized university
- Professional Qualification CPA, ACCA
Experience Required:
- Two years Relevant experience
Method of Application
Use the link(s) below to apply on company website.