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Chief Executive Officer
Job Purpose
The Chief Executive Officer shall serve as the link between the Council and the Secretariat, and coordinate all the activities of the Secretariat. The CEO will provide overall leadership and will be responsible for the affairs of the Institution. He/she will be responsible for overseeing the implementation of policies, procedures and guidelines to ensure all operations conform to regulatory and statutory requirements in place. The Chief Executive under the direction of the Council will be responsible for Conceptualizing and developing programme ideas in tandem with the Societies mandate, objectives and Strategic Plan. The CEO will be overseeing the development and execution 2024 Jobs Advertisement of ambitious and high impact strategic and operational plans and service delivery. You will spearhead the drive to improve operational efficiency and service delivery by ensuring efficient and seamless operations
The Chief Executive Officer (CEO) shall be responsible for:
Strategic Execution:
- Oversee all operations and business activities at the secretariat to ensure they produce the desired results and are consistent with the overall strategy and mission of the Institution.
- Formulate and implement the Institution’s policies in consultation with the Council.
- Develop and implement performance management policies in support of a performance driven corporate culture.
- Develop and maintain strategic alliances and partnerships with other business/professional associations, Government institutions, regulatory bodies, Universities and other academic institutions, development partners and other stakeholders.
- Ensure security of information and data within the Institution.
- Monitor the regulatory environment in Kenya, identify and contribute to the development of Laws and Regulations which impact on the engineering profession.
- Design and implement advocacy programs to promote engineering profession.
- Develop and implement a risk management framework.
- Protect the Institution’s assets and properties.
- Representing the Institution in meetings and other forum as directed by the Council.
- Spearhead the development and implementation of a Resource Mobilization Strategy for the Institution to ensure sustainability.
- Enforce adherence to legal guidelines and Institution’s policies to maintain the Institution’s legality and business ethics.
Operations:
- Spearhead the preparation of the Institution’s annual budget for the approval of the council and manage the Institution’s resources to ensure spending is in line with the approved budget.
- Prepare and present quarterly management reports to the Council and regularly advise Council on the Institution’s performance.
- Develop and maintain an up-to-date members register
- Spearhead development and implementation of strategies for exponential membership recruitment, retention, and motivation.
- Attend all meetings of the Council and its committees, take and circulate minutes and maintain records of such meetings. 2024 Jobs Advertisement
- Effectively manage the human resources of the Institution as per the human resources policies and in conformity with the prevailing Government policies and regulations.
- Develop and coordinate training programs for members and staff in liaison with the Council.
- Organize professional and social events for the Institution.
- Marketing and publicizing of activities of the Institution
- Any other duties the Council may assign.
Qualifications
- Bachelor’s degree in Engineering from a recognized University
- Postgraduate degree in Management or Leadership from a recognized University
- Minimum 12 years’ experience with at least 5 years in a senior managerial position
- Possess a strong track record of leading, managing, and motivating staff towards high performance and productivity.
- Must be a member of the Institution of Engineers of Kenya (IEK) and be in good standing.
- Possess a current practicing license from the Engineers Board of Kenya (EBK)
- Must demonstrate results focused leadership of a medium to large corporate organization.
Desired skills, experience and competencies:
- Ability to work effectively under multiple assignments and within set deadlines.
- Strategic capability
- Ability to maintain confidentiality.
- An entrepreneurial mindset with outstanding organizational and leadership skills
- Attention to detail and high level of accuracy.
- Analytical abilities and problem-solving skills
- Excellent communication and public speaking skills
- A team player who thrives in a fast-paced environment.
Policy, Research and Partnerships Manager
Purpose
The Policy, Research and Partnerships Manager who will be responsible in Leading the policy unit, including the research coordination, policy engagement at regional level and expected to work closely with the senior management team members, and strategic partners to provide leadership and strategic guidance in shaping the overall policy directions.
Key Responsibilities
- The manager will be in charge of the policy, research and partnerships relating to engineering profession and practice.
- Pursue advocacy on public policy and legislation responsive to the society in matters related to infrastructure, Manufacturing, Telecommunication and General Engineering practice.
- Assist the council to advise and provide technical support to government, parliament and the different public forums in policy, legislation and constitutional implementation on matters affecting the Engineering profession.
- Review legislation to align engineering practice to global best practices.
- Coordinate publication of engineering best practices, guidelines, and manuals, IEK journals, magazines
- Facilitate dialogue forums to develop common positions on key policy advocacy issues
- Constantly review existing policy issues and regulatory environment and highlight areas of concern
- Take lead in the design of appropriate actions to address any areas of concern including the development of policy position papers to guide IEKs policy advocacy agenda.
- Providing regular policy briefs drawn from both draft and concluded policy and legislative actions.
- In consultation with relevant stakeholders, prepare and submit the IEK’s position on emerging issues in the sector.
- Liaising with relevant government agencies, departments and partners to follow through on recommended interventions.
- Keeping stakeholders informed on the organization’s policy interventions.
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Qualifications and Educational Requirements
- Bachelor’s Degree in Engineering, Economics, Statistics, Law or equivalent
- Over 7 years’ experience in Engineering advocacy policy engagement, research, and analysis.
- Must have a proven track record of resources, partnerships, management of internal and external relations.
Preferred Skills
- Experience in legal and policy analysis and knowledge of the country’s laws and policies as they relate to the engineering profession.
- Excellent negotiation skills.
- Strong analytical skills.
- Strong research, communication, networking and mobilization skills.
- A team player who thrives in a fast-paced environment.
Communication and Marketing Officer
Job Purpose
The Communication and Marketing officer will work closely with the Policy, Research and Partnerships Manager to market and communicate IEK events and activities in a timely and effective manner. The role will also support the membership team and work on partnership projects on resource mobilization and advocacy activities.
Key Responsibilities
Communication (50%)
- Executing the IEK Communication Strategy and the Customer service charter
- Website and Social Media Management – ability to run communication campaigns to support various IEK projects
- Media Liaison – Practical experience in working with the media including personal contacts among key media and in organizing media events and press conferences, as well as arranging interviews.
- Maintaining the IEK Brand across the board
- External and Internal Communication
- Writing Newsletters, Media Briefs, Blogs, New Releases, Opinion Editorials, etc.
- Drafting various outputs such as correspondence, speeches, statements, talking points and presentations.
- Working with the IEK editorial committee on the Engineering in Kenya Magazine
- Development of IEK publications
- Customer Service – Responding to member enquiries on all online and other platforms and assisting on any issues as they may arise
- Developing and updating IEK marketing collateral such as brochures, fliers, e-shots, etc.
- Oversee the development of IEK videos and photos
- Stewardship of IEK media related resources such as banners etc.
- Develop a concept for an IEK Engineering TV show and source sponsors for it.
Marketing (50%)
- Support in events planning and marketing
- Develop IEK merchandise
Qualifications and Education Requirements
- A Bachelor’s degree in Media, Communication, Journalism, Marketing, Social Sciences, Design, or related field
- Evidence of published in a highly reputable publication (Attach copy)
- Minimum of 3 years’ experience in a similar position in a busy environment
- Must be a member of relevant professional body such as PRSK, MCK or equivalent.
Preferred Skills
- SEO and Google Analytics
- Social Media Strategy
- Marketing and Project Management
- Web Content Development
- Copywriting and Editing
- Corporate Blogging and Good writing skills
- Communications (Digital and Traditional)
- Research & Data Interpretation
- Photography and videography skills
- Ability to use Mailchimp, Send pulse and other online newsletter tools
- An eye for detail in design
- Skills in Canva, Adobe Illustrator, InDesign, Photoshop, etc.
- Prior experience in Communication and Marketing will be a plus
- Ability to work across the board with staff from other departments
- Ability to juggle more than one assignment at a time
ICT Officer
Job Description:
IEK is seeking an ICT Officer to support the secretariat in providing first-class application support and services to users, ensuring a properly secured and managed system environment. The ICT Officer will assist in technical support, system maintenance, and ensuring the smooth functioning of ICT systems.
Responsibilities:
- Assist in the implementation of the Membership Information Management system and provide continuous operational support to users.
- Support day-to-day IT tasks, including staff support, IT systems setup and installation, and systems management.
- Assist in managing the Institution’s network infrastructure to ensure efficient operation of machines, servers, and networks.
- Aid in managing electronic communication systems, including Email, Internet, and website, and assist in resolving internet connectivity issues.
- Support the maintenance of the Institution’s website and assist in updating it with relevant information.
- Assist in maintaining an up-to-date inventory of IT equipment and recommend equipment replacements as needed.
- Provide support in offering technical advice on new technologies to enhance service delivery.
- Assist in ensuring high standards of integrity, availability, and confidentiality of all Institution’s data, information, networks, systems, and other IT resources.
- Support data backup procedures and conduct regular tests as per the backup plan.
- Assist in ensuring all machines and systems are up to date with the current anti-virus software and installing software updates and security patches.
- Assist in conducting regular system audits and preparing reports for management.
- Provide support in scheduling webinars and Institution’s zoom meetings.
- Aid in ensuring that the Institution’s hybrid and virtual events are live streamed seamlessly.
Qualifications:
- Bachelor’s degree in computer science, Computer Technology, Information Technology, or related field.
- Certification in Information Technology related professional courses will be an added advantage.
- Minimum two year of experience in IT support or related field in a busy work environment.
- Familiarity with modern web programming tools/platforms.
- Basic knowledge of database management systems.
- Membership in a professional body is an added advantage.
- Excellent customer service skills.
- Knowledge of networking fundamentals and general network setup.
- Familiarity with Linux and Windows Servers.
- Ability to support Windows, Linux, Unix, and Mac OS users’ workstations.
- Self-starter with strong problem-solving skills and a proactive attitude.
Accountant – Receivables
Job Purpose
The Accounts Assistant – Receivables will work closely with the Finance and Administration Manager to enable service delivery to members in an efficient and timely manner. The Position will be responsible in processing, tracking, and recording payments in an accurate, efficient, and timely manner in line with the established guidelines.
Key Responsibilities
- Maintain and update the Members accounts
- Validate sales revenue, manage invoicing within established deadlines including posting collections, drawing up records, auditing invoices and performing end-of-month closings.
- Generate and send out invoices and statements to members/Organizations to hasten collection.
- Issue receipts for cash or cheques received.
- Timely processing and payment of supplier invoices and project/Events-related expenses.
- Ensure Bank account is timely and accurately reconciled to cash book on month-to-month basis Maintain and reconcile the Asset Register to the general ledger.
- Ensuring timely filing and payment of statutory deductions i.e. PAYE, NHIF, NSSF and Housing Levy.
- Preparation of Monthly payslips and annual P9 Forms.
- Implement excellent customer support services, which include daily handling of all members’ inquiries.
- Data Entry-assistant in recording financial transactions on the system.
- Filing of all payment vouchers and other financial records in systematic and organized manner to ensure ease in retrieval and reference.
Qualifications and Education Requirements
- A Bachelor’s degree in accounting, finance or a related field.
- Certified Public Accountant (CPA) Part II, ACCA or any relevant certification.
- Minimum two years of experience working in a similar position.
Preferred Skills
- Understanding of Accounting Principles & Standards.
- Working knowledge of Excel and other Microsoft Office Suite productivity tools.
- Proficient in the use of accounting software or any other relevant tools for financial analysis and reporting.
- Strongly detail-oriented with a heavy focus on maintaining accuracy and integrity of accounts.
- Ability to multitask across different types of accounting-related projects.
- Cross-cultural interpersonal skills.
Accountant
Job Purpose
The accountant – Mhandisi Sacco will be responsible for the day-to-day coordination of the Sacco’s Finance and Accounting operations. The position holder will also assist the Finance department in ensuring the strategic component as the Sacco thrives are they seeks to go to the next level.
Key Responsibilities
- Maintain and update the Members accounts
- Issue receipts for cash or cheques received.
- Preparation of Mhandisi Sacco monthly management accounts and ensure timely and up to date bank and Mpesa reconciliations.
- Ensuring the Mhandisi Sacco assets and liabilities are recorded correctly and safeguarded.
- Sending statements to Sacco members on a monthly basis.
- Ensure Mhandisi Sacco loans are correctly appraised, disbursed, registered and posted in the system and are being repaid.
- To provide support to Mhandisi Sacco Board of Directors by organizing all Board and Sub Committee meetings, Annual and Special General Meetings, and Supervisory meetings as and when required.
- Implement excellent customer support services, which include daily handling of all members’ inquiries.
- Data Entry-assistant in recording financial transactions on the system.
- Ensuring the Sacco’s assets and liabilities are recorded accurately and safeguarded
Qualifications and Education Requirements
- A Bachelor’s degree in accounting, finance or a related field.
- Certified Public Accountant (CPA) Part II, ACCA or any relevant certification.
- Minimum two years of Sacco experience.
Preferred Skills
- Understanding of Sacco’s Accounting Principles & Standards.
- Working knowledge of Excel and other Microsoft Office Suite productivity tools.
- Proficient in the use of accounting software or any other relevant tools for financial analysis and reporting.
- Strongly detail-oriented with a heavy focus on maintaining accuracy and integrity of accounts.
- Ability to multitask across different types of accounting-related projects.
- Cross-cultural interpersonal skills