Latest Job Vacancies at Pact World

Project Management jobs, Finance jobs, Accounting jobs, Jobs in Kenya,

Senior Grants and Contracts Officer

Key Responsibilities

• Work closely with the Grants & Contracts Director to ensure that the subaward structure is aligned with the Activity’s technical needs and priorities. 
• Support the efficient and compliant issuance of sub-grants and contracts. 
• Effectively contribute to the full cycle of subaward management activities, including planning, facilitation, selection , pre-award assessments, negotiation, submission, orientation, review of monthly reports (including cost share), monitoring/compliance visits, and closeout. 
• Use required sub-award management and accounting systems for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy and donor rules and regulations . 
• Support accurate and timely disbursement and liquidation of subawards/contract advances and milestone payments and other payments as needed. 
• Assist with the timely training of subgrantees, sub-contractors , and program team members to understand and comply fully with funder requirements. 
• Ensure that all required documentation is maintained in SharePoint for subawards and contracts and that regular reports are provided to program leadership, Washington, DC teams and/or to the funder, as required . 
• Support project procurements and procurement-related tasks in compliance with donor rules and regulations, as well as with Pact processes, ensuring the procurement processes are adapted to the context and/or needs of the sub-grantee and beneficiaries . 
• Ensure competitive procurement processes for the purchase of goods and services following Pact and the donor regulations and procedures as well as using mechanisms that ensure high standards of transparency. 
• Conduct market research of vendors as required . 
• Prepare Terms of References, Request for Proposals (RFP) or Request for Quotes (RFQ) in coordination with the technical area based on Pact’s and the donor procedures and regulations. 
• Coordinate review committees for proposals submitted by sub-grant applicants and vendors, according to the solicited Notice of Funding Opportunity, Terms or Reference, RFPs, APS and or RFAs, and donor regulations. 
• Coordinate delivery logistics for goods and/or services with project staff and/or sub-grantees/sub-contractors. 
• Work with the project team to ensure that implementation of sub-grants and contracts follows donor requirements. 
• Support closeout of sub-awards and contracts, including preparation of delivery notes, final inventories, property disposition, etc. 
• Comply with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed. 
• All other duties as assigned 

Basic Requirements

• Master’s degree with six (6) years work experience or bachelor’s degree with at least eight (8+) years work experience. 
• Experience successfully working with civil society organizations or international development projects in a role supporting the management of grants and/or procurement. 
• Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award. 
• Experience drafting and managing performance-based (milestones) subawards. 
• Experience in the procurement of goods and services from beginning to end of the process (from the preparation of the bidding terms and conditions to the delivery of the goods or services requested ). 

Preferred Qualifications

• Knowledge of USAID and other funder rules and regulations as related to subgrant procurement, compliance, and cost principles. 
• Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities. 
• Knowledge of the political, social, and economic context of Sudan. 
• Sudanese nationals strongly encouraged to apply.

Program Officer

• The Program Officer will support the program’s subaward portfolio through supporting the full Subaward lifecycle (from subaward making, to subaward monitoring and subaward closeout). The Program Officer will be responsible for supporting sub award adherence to targets, timelines, budget management and achievement of objectives. The Officer will be expected to utilize inclusive, participatory approaches that are consistent with project objectives to support partners and achieve results. As the program’s subaward portfolio grows the Officer’s geographic and technical portfolio within Sudan will become more defined.

Key Responsibilities

• Contribute to the development of sub-award project workplans, budgets, and reports. 
• Support high-quality technical programming through advancing participatory methodologies, co-creation, and contextualization, as per Pact’s capacity development overarching principles, approaches, and tools. 
• Support sub-awards to implement activities within budget and on time. Provide timely feedback to sub-awards partners on project approaches and emerging issues to allow for adaptive management. 
• Conduct ongoing monitoring and performance assessments of partners/subgrantees . Regularly collect, analyze, and report on data and support the development of Institutional Strengthening Plans for partner/subgrantees. 
• Track and review sub-award deliverables and manage focused reviews of project implementation progress. 
• Support the development, implementation and monitoring of Institutional Strengthening Plans for local partners to enhance achievement of expected outcomes. 
• As feasible, conduct regular field visits to provide technical support, mentorship, or coaching to subawards. 
• Foster strong collaboration and coordination with the grants management team. 
• Provide regular written/oral program progress updates as requested. 
• Employee complies with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed. 
• All other duties as assigned. 

Basic Requirements

• Bachelor’s degree in international development, Political Science, Public Policy, or a relevant discipline. Master’s degree or advanced certificate is preferred. 
• A minimum of five years of professional experience in a related field. Experience designing collaborative working sessions that engage stakeholders at different levels of civil society is preferred. 
• Previous experience with subaward management and/or sustained partner support through project lifecycle. 
• Strong understanding of international development projects and their operational context. 
• Demonstrated experience in synthesizing and analyzing various data sources for learning and recommendations for programming adaptations. 
• Knowledge of and experience with key democracy, human rights, governance programming in Sudan is a strong advantage, as in experience building the capacity of civil society organizations. 
• Collaborative spirit in working with teammates and partners; commitment to engaging with stakeholders in accordance to Do No Harm (DNH) principles and practices. 
• Demonstrated ability to partner successfully with team, partner/subgrantee organizations, and other stakeholders. 
• Proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc., as well as other relevant software. 
• Professional fluency in written and spoken English and Arabic. 

Preferred Qualifications

• Knowledge of the political, social, and economic context of Sudan. 
• Sudanese nationals strongly encouraged to apply. 
• Strong networks of formal and informal Sudanese civic actors, substantiated by years of experience working in and on Sudan. 
• Knowledge of, and experience with, USAID’s collaborating, adapting, and learning (CLA) approaches.

Capacity Development Officer

• The Capacity Development Officer will support the Project’s strategy for strengthening the capacity of local partners and leading the development and realization of local organizations’ resource mobilization and sustainability strategies. The CD Officer will contribute to the provision of technical assistance to civil society organizations, with an emphasis placed on leveraging local expertise. Specifically, t he CD Officer will monitor implementation of CD activities by mentoring technical teams, facilitating assessments, and ensuring adherence to targets, timelines, budget management and achievement of objectives.

Key Responsibilities

• Contribute to the implementation of the project’s comprehensive and adaptive CD strategy to strengthen the organizational and technical capacity of local partners. 
• Support the development, implementation, and monitoring of CD activities in close alignment and coordination with activities across the project. Regularly collect, analyze, and report on CD data. 
• Provide written inputs and/ contribute to the development of tools required to monitor the implementation and monitoring of project capacity development activities. 
• Foster strong collaboration and coordination with the grants management team to integrate CD and subaward monitoring processes and support capacity development to be incorporated into subawards, as appropriate. 
• Directly implement capacity and performance assessments of partners/subgrantees and support the development of Institutional Strengthening Plans for partner/subgrantees. 
• Oversee the development, implementation and monitoring of Capacity Action Plans (CAPs) for local partners to enhance achievement of expected outcomes. 
• Support high-quality technical programming through participatory methodologies, co-creation, and contextualization, as per Pact’s capacity development overarching principles, approaches, and tools. 
• As feasible, conduct regular field visits to provide technical support, capacity development, mentorship, or coaching to subawards. 
• Employee complies with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed. 
• All other duties as assigned. 

Basic Requirements

• Bachelor’s degree in relevant discipline. Master’s degree or advanced certificate in Capacity Development is preferred. 
• A minimum of five years of professional experience in designing and implementing technical and organizational capacity building programs. 
• Knowledge of, and experience with, USAID’s collaborating, adapting, and learning (CLA) approaches. 
• Experience designing collaborative working sessions that engage stakeholders at different levels of civil society. 
• Demonstrated experience in synthesizing and analyzing various data sources for learning and recommendations for programming adaptations. 
• Demonstrated ability to partner successfully with team, partner/subgrantee organizations, and other stakeholders. 
• Strong understanding of international development projects and their operational context. 
• Demonstrated commitment to engaging with stakeholders in accordance to gender sensitive and Do No Harm (DNH) principles and practices. 
• Knowledge of and experience with key democracy, human rights, governance programming in Sudan is a strong advantage, as in experience building the capacity of civil society organizations. 
• Proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc., as well as other relevant software. 
• Exceptional writing skills. 

Preferred Qualifications

• Knowledge of the political, social, and economic context of Sudan. Strong networks of formal and informal Sudanese civic actors, substantiated by years of experience working in and on Sudan. 
• Sudanese nationals strongly encouraged to apply.

APPLY HERE