Human Resource jobs, Jobs in Kenya,
People and Culture Assistant – Mombasa
Key Responsibilities / Duties/ Tasks
Responsibilities
- Provide clerical and administrative support to the People and Culture
- Maintain and manage accurate People and Culture records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
- Ensure all files are up to date as per the checklist.
- Coordinate People and Culture projects including meetings, trainings and surveys as requested by the People and Culture
- Process documentation and prepare reports relating to personnel activities that is staffing, recruitment, training, grievances and performance evaluations.
- Assist with the recruitment and interviewing process.
- Coordinate communication with candidates and schedule interviews.
- Maintain all leave records and updates to achieve coordinated leave administration process.
- Assist in payroll preparation by providing relevant e.g. absences, bonus and leave.
- Conduct initial orientation for newly hired staff.
- Respond to People and Culture queries in the absence of People and Culture Manager and Coordinators.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
- Diploma in Human Resources Management
Professional Qualifications
- Certified Human Resource Professional (CHRP) is desirable
Other required qualifications (unique/job specific
- Atleast 2 years’ experience working with the Human Resource department
- Must be familiar with the Kenya Labour Laws
- Experience working with human resource management systems
- Proficiency in the full Microsoft Office Suite
Functional Skills
- Making decisions
- Checking things
- Following procedures
- Examining information
Behavioural Competencies/Attributes
- Understanding people
- Directing people
- Upholding standards
- Team working
People and Culture Officer – Kisumu
Key Responsibilities / Duties/ Tasks
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Responsibilities
- Manage recruitment and selection for officer level downwards, including placing job advertisements, shortlisting and conducting interviews.
- Overseeing and managing the Employee Assistance Program.
- Support in ensuring compliance and adherence to Organisation Health and Safety Regulations.
- Support the People and Culture Manager in developing annual budgets for the People and Culture function in conjunction with institutional managers, and ensuring adherence to set budget targets throughout the year.
- Payroll management; compile and review payroll inputs on a monthly basis
- Conduct member education to staffs on Employee rights, Benefits and Shofco Employee handbook.
- Administer the People and Culture policies and procedures that relate to SHOFCO’s personnel.
- Liaise with the line managers to manage and coordinate grievance management and disciplinary proceedings and recommend appropriate action to resolve disputes and ensure proper documentation is done.
- Overseeing the administration department and ensuring high standards of cleanliness are maintained within the organisation.
- Work hand in hand with line managers on performance management to ensure that high performance is achieved.
- Facilitate on boarding process of all new staff in coordination with the line managers
- Act as the link between the Organisation and the Insurance service providers and coordinate the benefits program. Reconcile and resolve benefits related problems.
- Identify legal requirements and government reporting regulations affecting People and Culture functions and ensure policies, procedures and reporting are compliant.
- Assist in regularly reviewing and updating the People and Culture policies and procedures.
- Support during the employee probationary period by issuing probationary guidance, making sure probationary documentations are provided.
- Employees exit management, ensuring proper exit processes are adhered to and proper documentation is done.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
- Bachelor’s Degree in Human Resources, Organizational Behaviour, Management and Leadership or any other related field
Professional Qualifications
- Certified Human Resource Professional (CHRP) is desirable
- Registration with Institute of Human Resource Management (IHRM) is a must
Other required qualifications (unique/job specific
- Atleast 3 years’ experience working with the Human Resource department
- Must be familiar with the Kenya Labour Laws
- Experience with an ERP will be an added advantage.
- Proficiency in the full Microsoft Office Suite
Functional Skills
- Making decisions
- Checking things
- Following procedures
- Articulating information
Behavioural Competencies/Attributes
- Understanding people
- Directing people
- Upholding standards
- Team working
Method of Application
We are an equal opportunity employer and value diversity in our organization, all interested applicants should send their applications together with a detailed Cover letter and CV to recruitment@shininghopeforcommunities.org with a clear subject line “People and Culture Officer”. Female candidates are highly encouraged to apply. Only shortlisted candidates will be contacted. Applications should reach us no later than 24th June 2024.