Administration jobs, Secretarial jobs, Project Management jobs, NGO jobs,
Special Assistant, Administration
Responsibilities
- Perform analytical tasks for the Director and provide strategic and policy support to the Division Director
- Review and analyze policy papers, reports and other documents on environmental issues and prepare recommendations for consideration by the Director;
- Support the Director in drafting policy papers on issues related to the work of the Division, in particular on climate emerging environmental issues;
- Prepare substantive reports and briefing notes for the Director for use at conferences and meetings;
- Organize independently and participate in the organization of major workshops and meetings supported by the Division, including drafting of Memoranda of Understanding, in liaison with Governments and other officials;
- Draft, review and finalize policy statements and speeches on environmental issues for use by the Director, and UNEP Senior Management;
- Participate in meetings during the absence of the Director and prepare briefing notes for him/her as well as decide which issues need his/her immediate attention;
- Coordinate the follow-up functions for the Director and ensure that the required actions are taken, deadlines are met, and quick responses are provided;
- Provide recommendations to the Director on the handling of emerging policy issues.
- Oversee necessary analytical administrative procedures, e.g. on travel, to ensure that the Director’s decisions and circulars are adhered to.
- Participate, as appropriate, in missions undertaken by the Director and/or undertake missions on behalf of the Director.
- Provide support to the Director in the Management of the Climate Change Division:
- With regard to the decisions and responsibilities of the Director, provide support to the preparation of documents for submission to the UN Environment Assembly, the Committee of Permanent Representatives as well as other meetings and conferences, and take the lead in following up on decisions of these meetings;
- Act as Secretary in divisional management meetings, as well as other meetings convened by the Director, including the organization of the meetings, circulation of agenda, drafting and finalization of minutes of these meetings as well as follow-up on decisions taken;
- Coordinate the development and implementation of the Climate Change Division Programme of Work and keep the Director abreast of the status of implementation;
- Coordinate and ensure timely submission of reporting requests and bring issues related to lack of implementation to the attention of the Director.
- Keep an overview of the dashboards, evaluations, and monitoring tools to bring issues to the attention of the Director.
- Undertake administrative and institutional activities related to the work of the Climate Change Division
- Review, draft and finalize letters, memoranda, and other written communications and reports for signature of the Director, the Executive Director and Deputy Executive Director.
- Liaise closely with Executive Office and other UNEP Special Assistants on issues relevant to the work of the Climate Change Division.
- Review incoming correspondence to the Division, process the same in line with procedures and ensure that appropriate follow-up is taken.
- Review all outgoing correspondence for signature by the Director and ensure that the highest quality is maintained
- Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Perform other related duties as requested by the Director.
Competencies
- PROFESSIONALISM: Knowledge of different aspects of public information and communication. Knowledge of UNEP policy, activities and programmes as well as sound knowledge of the UN and UNEP Rules and Regulations is desirable. Ability to address a range of issues in the context of political developments, public attitudes and local conditions. Ability to conceptualize, design and implement major information campaigns. Ability to rapidly analyse and integrate diverse information from varied sources. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
- Advanced university degree (Master’s Degree or equivalent) in environmental Climate Change, social or political sciences, business administration, environmental management or a related field is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
- A minimum of (5) five years of progressively responsible experience in the field of sustainable development or environment-related programmes, or public administration, including at the international level is required. Work experience in United Nations system or similar international organization is desirable A minimum of two (2) years or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable
GEF-8 Consultation Process Expert
Specific tasks and responsibilities
For the Chile NZNPA GEF-8 project, and in consultation with UNEP, the lead GEF consultant, the lead national ministry and key stakeholders should undertake the following tasks:
- Design the stakeholder engagement plan for the PPG phase of the project.
This includes:
Stage A
- Participate in virtual meetings with the counterpart to share and discuss the scope, expectations and government, and GEF guidelines.
- Deliver at least 1 draft of the stakeholder engagement plan to be review by the counterpart and improve the design if necessary.
IMPORTANT: Write a Perfect Cover Letter in minutes and start getting interviews! Get expert advice as you write.) Use These Examples Proven to Work.
Stage B
- Once reached a consensus with the counterpart, generate the final version of the stakeholder engagement plan to be implemented.
- Implement and lead the stakeholder engagement process according with the approved plan.
This includes:
Stage A
- Coordinate and lead virtual (or in-person if possible) meetings with the 10 key stakeholders identified with strong importance and influence for the project
Stage B
- Coordinate and lead virtual focus groups with key sectors, such as academia, finance, government, among others planned.
Stage C
- Coordinate and lead in-person meetings during the UNEP mission to the country to gather feedback on the project’s design and secure institutional support for the project.
Stage D
- Lead and implement a massive in-person workshop with the most impotant stakeholders identified to inform and validate the project’s design prior to submission.
- Lead and implement a massive in-person workshop with the whole stakeholders identified to inform and validate the project.
- Prepare a report of the stakeholder engagement process, including the findings, proposal of strategies to commit the key actors and recommendation for the implementation phase of the project.
- Prepare drafts for the sections of the CEO document: baseline, barriers, institutional arrangements and coordination, risks to project implementation, gender plan, stakeholder engagement, private sector, environmental and social safeguard.
Qualifications/special skills
- Advanced university degree in one of the following fields is required: environmental studies, environment, energy, economics, development, architecture, engineering, international cooperation or a related discipline is required; A first level degree with additional five (5) years of qualifying experience may be accepted in lieu of an advanced university degree;
- Minimum of five (5) years of experience in developing projects or policies related to climate change mitigation or adaptation is required;
- Minimum of five (5) years of experience in designing and implementing stakeholder consultation processes for projects and/or public policies is required;
- Knowledge of Chile’s institutional setting and framework, Chile’s public policies, and experience working with Chile’s institutional actors is required.
- Experience in working with national governments of Latin America and the Caribbean is required;
- Experience in working with or for multilateral or bilateral funding entities in the field of climate change, environment or development is required.
Languages
- English and French are the working languages of the United Nations Secretariat. For this consultancy, fluency in oral and written English is required.
Deadline : Feb 20, 2024
Method of Application
Use the link(s) below to apply on company website.